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FYI this has started again , let's touch base on it during our next meeting.</div>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> Roshni Pratap <Roshni.Pratap@ucop.edu><br>
<b>Sent:</b> Saturday, June 24, 2023 11:53 PM<br>
<b>To:</b> Anne Bessman <anne.bessman@ucop.edu>; bduyanovich <bduyanovich@ucdavis.edu>; Charles Forsyth <charles.forsyth@ucr.edu>; dminor@ucsd.edu <dminor@ucsd.edu>; gknight@health.ucsd.edu <gknight@health.ucsd.edu>; imesic <imesic@ucdavis.edu>; John Chodacki
<John.Chodacki@ucop.edu>; Judy Thai <Judy.Thai@ucop.edu>; Kathleen Donohue <Kathleen.Donohue@ucop.edu>; Ken Lumnaokrut <Ken.Lumnaokrut@ucop.edu>; lutz@berkeley.edu <lutz@berkeley.edu>; lms@ucla.edu <lms@ucla.edu>; mabishop <mabishop@ucdavis.edu>; MRamalingam@mednet.ucla.edu
<MRamalingam@mednet.ucla.edu>; Monte Ratzlaff <Monte.Ratzlaff@ucop.edu>; ppapadop@uci.edu <ppapadop@uci.edu>; schadalapaka@ucmerced.edu <schadalapaka@ucmerced.edu>; scooter@cgl.ucsf.edu <scooter@cgl.ucsf.edu>; ashawn@ucsc.edu <ashawn@ucsc.edu>; ted@ucsb.edu
<ted@ucsb.edu><br>
<b>Cc:</b> Trappler, Thomas (ttrappler@finance.ucla.edu) <ttrappler@finance.ucla.edu><br>
<b>Subject:</b> Research Data Backup RFP: Restart Kick-off meeting notes and action items</font>
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<p class="x_MsoNormal">Hi everyone</p>
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<p class="x_MsoNormal">It was a pleasure meeting you all. Please see meeting notes and recording for our restart kickoff here:
<a href="https://ucop.box.com/s/geydnzraqnqkch6db29xj8smy9icgl79">https://ucop.box.com/s/geydnzraqnqkch6db29xj8smy9icgl79</a></p>
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<p class="x_MsoNormal">Summary of next steps below. </p>
<p class="x_MsoNormal">All action items are <span style="background:yellow">highlighted</span>.</p>
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<p class="x_MsoNormal"><b><u>NEXT STEPS:</u></b></p>
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<span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><b><span style="background:yellow">New Team members</span></b><span style="background:yellow"> to sign and return COI/NDA</span>,
<span style="background:yellow">due by 7/7</span>. (copy in team’s Box folder): <a href="https://ucop.box.com/s/zdbbtrgz9d9iv46bi9bor5izio0ne82x">
https://ucop.box.com/s/zdbbtrgz9d9iv46bi9bor5izio0ne82x</a><i></i></p>
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<i> </i></p>
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<span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span>Determine future meeting cadence – <span style="color:black">
Frequency/timing?</span><i></i></p>
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<li class="x_MsoListParagraphCxSpMiddle" style="margin-bottom:0in; margin-left:0in; line-height:normal">
<i><span style="color:black">Agreed to 1.5H every other Friday (starting 7/7)</span></i><i></i></li><li class="x_MsoListParagraphCxSpMiddle" style="margin-bottom:0in; margin-left:0in; line-height:normal">
<i><span style="color:black">Record mtgs (except sensitive discussions)</span></i><i></i></li><li class="x_MsoListParagraphCxSpMiddle" style="margin-bottom:0in; margin-left:0in; line-height:normal">
<i><span style="color:black">Keep meeting notes.</span></i><i></i></li><li class="x_MsoListParagraphCxSpMiddle" style="margin-bottom:0in; margin-left:0in; line-height:normal">
<i><span style="color:black">Roshni will send a poll for best timing.</span></i><i></i></li><li class="x_MsoListParagraphCxSpMiddle" style="margin-bottom:0in; margin-left:0in; line-height:normal">
<b><i><span style="color:black; background:yellow">Submit availability here, Due 6/28 . We will go with majority votes</span></i></b><i><span style="color:black">.
<a href="https://doodle.com/meeting/participate/id/enOO0lWa">https://doodle.com/meeting/participate/id/enOO0lWa</a></span></i><i></i></li></ul>
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<i> </i></p>
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<span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span>Team communication <i></i></p>
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<span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><i>Email</i></p>
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<span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><i>Team’s Shared Box site at:</i> <a href="https://ucop.box.com/s/q3mtssfrg78bmsr7mk31xsjchcfot9tf">
https://ucop.box.com/s/q3mtssfrg78bmsr7mk31xsjchcfot9tf</a><i></i></p>
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<span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span>Current Supplier/Spend Data -. <i></i></p>
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<i><span style="background:yellow">Review survey results and provide any new information, due by next meeting.
</span></i></li></ul>
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<span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><span style="background:yellow">Identify additional potential suppliers</span> (ideally including contacts) to invite to respond to RFP, update here:
<a href="https://ucop.box.com/s/psdbj1aee30buy11zxkijo5ffnu9hpqj">https://ucop.box.com/s/psdbj1aee30buy11zxkijo5ffnu9hpqj</a></p>
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<i>Review survey results for potential Suppliers</i></li><li class="x_MsoListParagraphCxSpMiddle" style="margin-bottom:0in; margin-left:0in; line-height:normal">
<i>Review Gartner magic quadrant (back-up data)</i></li><li class="x_MsoListParagraphCxSpMiddle" style="margin-bottom:0in; margin-left:0in; line-height:normal">
<i>Ask peers from other Uni’s.</i></li></ul>
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<span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span>Develop strategy and evaluation criteria from next meeting<i>.</i></p>
<p class="x_MsoNormal"><i> </i></p>
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<span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span>Team members to propose essential RFP questions from next meeting– Clear and concise, less is encouraged.<i></i></p>
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<i> </i></p>
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<span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><i>Roshni will develop a template to work together.</i></p>
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<span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><i>Core Features/Functionality questions (review draft in RITC document, Appendix 1)</i></p>
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<span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><i>Accessibility questions (SME)</i></p>
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<span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><i>Information Security questions (SME)</i></p>
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<span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><i>Implementation</i><i></i></p>
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<span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span>Per RFP Charter, Procurement Lead to provide monthly status reports to Executive Sponsors, ITLC, RDBC as well as updates to the CRGC at their quarterly meetings.</p>
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<p class="x_MsoNormal">Please contact me for any questions.</p>
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<p class="x_MsoNormal">Many thanks,</p>
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<p class="x_MsoNormal"><span style="">Roshni Pratap, MCIPS</span></p>
<p class="x_MsoNormal"><span style="">Commodity Manager, IT Strategic Sourcing</span></p>
<p class="x_MsoNormal"><span style="">Systemwide Procurement Services</span></p>
<p class="x_MsoNormal"><span style="">University of California, Office of the President (UCOP)</span></p>
<p class="x_MsoNormal"><span style=""> </span></p>
<p class="x_MsoNormal"><span style="">Email: <a href="mailto:roshni.pratap@ucop.edu">
roshni.pratap@ucop.edu</a></span></p>
<p class="x_MsoNormal"><span style="">Phone: (510) 287 3376</span></p>
<p class="x_MsoNormal"><span style=""><a href="https://www.ucop.edu/procurement-services/for-ucstaff/it-strategic-sourcing/#:~:text=The%20Information%20Technology%20Strategic%20Sourcing,and%20using%20IT%20products%20and">Visit the IT Strategic Sourcing website</a></span></p>
<p class="x_MsoNormal"><span style=""> </span></p>
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