[Research] Thread for preparing a USDA cultivar development proposal
VCRed
vcred at ucr.edu
Wed Oct 1 16:55:48 PDT 2025
Dear Lam,
Thank you for checking up with me on this.
I talked to the people in charge and do the work and they are concerned whether your department would be able to get things on time. If they are then they said they can submit this proposal with the shortest time deadline.
We do all what we can to support our faculty and specially our early career ones. While we may be able to accommodate this submission this time I a want to make sure you understand that this is a rare exception. You should be thankful to the staff bot his your unit and on RED for their tireless effort to make this request happen but it put a lot of stress on the system.
Best wishes for your proposal and a prosperous career at UCR,
Rodolfo
> On Oct 1, 2025, at 2:50 PM, Bao Lam Huynh <baolamh at ucr.edu> wrote:
>
> Dear VC Torres,
>
> I am Bao Lam Huynh, a new faculty member in the Department of Nematology. I was invited to join the USDA proposal led by UC Davis, and we need to submit required documents to them by October 3. I was advised by our Financial Operations Manager (cc'd) to seek your approval for this late submission as RED requires submission 48 hours prior to the sponsor deadline (please see our email chain attached). I hope this is still possible so please advise. Thank you and I apologize for this short notice, but it's been so hectic that I overlooked the invite and deadline.
>
> Sincerely,
> Lam
>
> -----
> Bao-Lam Huynh
> Assistant Professor of Nematology
> Department of Nematology, UC Riverside
> 2251A Spieth Hall; Lab Tel: 951-827-7330
>
> From: Sarah Vanta <sarah.acrey at ucr.edu <mailto:sarah.acrey at ucr.edu>>
> Sent: Wednesday, October 1, 2025 10:59 AM
> To: Bao Lam Huynh <baolamh at ucr.edu <mailto:baolamh at ucr.edu>>
> Cc: Rachel Carthell <rachel.carthell1 at ucr.edu <mailto:rachel.carthell1 at ucr.edu>>; Christine Morgando <morgando at ucr.edu <mailto:morgando at ucr.edu>>; Sarah Jean Acrey <sarah.acrey at ucr.edu <mailto:sarah.acrey at ucr.edu>>; Adler Dillman <adler.dillman at ucr.edu <mailto:adler.dillman at ucr.edu>>
> Subject: Re: Fw: Thread for preparing a USDA cultivar development proposal
>
> Hello Lam,
>
> This is a very fast turnaround time. We typically require more advanced notification for proposals but understand that sometimes notifications from Sponsors come in late and emails get missed and our team will do the best we can to help get this completed by the deadline.
>
> I am not seeing that a Kuali has been entered for this. Our required protocol is that a Kuali intake form must be submitted for our team to take action. Please complete the Kuali Google form using the link here: https://bmpn.ucr.edu/proposal-and-award-assistance-0#proposal-submission
>
> Please also seek approval from VC Torres for the late submission as RED requires submission 48 hours prior to the sponsor deadline. I believe Charles Greer is the correct contact to ask for this late exception.
>
>
> With Friendly Greetings,
>
> Sarah Vanta
> Financial Operations Manager
> University of California, Riverside
> BMPN Administration
> 900 University Ave.
> Boyce Hall 1491
> Riverside, CA 92521
> Phone: 951-827-3816
> Available on campus Tue, Wed, Fri. Remote, available through Zoom Mon & Thu
>
> Rooted in service, driven by impact — planting seeds of change wherever we go
>
>
> On Wed, Oct 1, 2025 at 12:03 AM Bao Lam Huynh <baolamh at ucr.edu <mailto:baolamh at ucr.edu>> wrote:
> Hi Rachel,
>
> We are invited to join the USDA proposal led by UC Davis as per their email chain below. They required from us three documents (SOW, Budget Justification and Commitment Form) by today (Oct. 1) but then extended to Oct. 3 as I requested. I apologize for this short notice, but it's been so hectic that I overlooked the invite and deadline.
>
> I need your help on the attached budget justification attached. Please help adjust the highlighted numbers in the file so that the total will match the UCR subaward ($22,500 in each of Years 1 and 2 and $17,500 in Year 3) as allocated in the UCD budget file attached. Please also help have the Commitment Form signed as well. I am not sure if a Kuali is needed, so please advise. I am leaving for Africa this Thursday, so I hope to get this done by then.
>
> Many thanks,
> Lam
>
> -----
> Bao-Lam Huynh
> Assistant Professor of Nematology
> Department of Nematology, UC Riverside
> 2251A Spieth Hall; Lab Tel: 951-827-7330
> From: Christine H Diepenbrock <chdiepenbrock at ucdavis.edu <mailto:chdiepenbrock at ucdavis.edu>>
> Sent: Tuesday, September 30, 2025 12:06 PM
> To: Bao Lam Huynh <baolamh at ucr.edu <mailto:baolamh at ucr.edu>>; Sarah E Light <selight at ucanr.edu <mailto:selight at ucanr.edu>>; Michelle M Leinfelder-Miles <mmleinfeldermiles at ucanr.edu <mailto:mmleinfeldermiles at ucanr.edu>>; Nicholas E Clark <neclark at ucanr.edu <mailto:neclark at ucanr.edu>>; Giuliano Carneiro Galdi <gcgaldi at ucanr.edu <mailto:gcgaldi at ucanr.edu>>; Antonia Palkovic <alpalkovic at ucdavis.edu <mailto:alpalkovic at ucdavis.edu>>; Lam Bao Huynh <baolam.huynh at ucr.edu <mailto:baolam.huynh at ucr.edu>>; Ramachandra Varma Penmetsa <rvpenmetsa at ucdavis.edu <mailto:rvpenmetsa at ucdavis.edu>>; Mandeep Singh <mdpsingh at ucanr.edu <mailto:mdpsingh at ucanr.edu>>
> Cc: Laura Campos <lacampos at ucdavis.edu <mailto:lacampos at ucdavis.edu>>; proberts at ucr.edu <mailto:proberts at ucr.edu> <proberts at ucr.edu <mailto:proberts at ucr.edu>>
> Subject: RE: Thread for preparing a USDA cultivar development proposal
>
> Hi Lam,
>
>
> Yes, we can be a bit flexible on timing. Would 10/3 be workable? Receiving the subaward documents (scope of work—brief is OK, budget/justification, and MCA) by 10/1 for everyone for whom that is feasible would be great to ensure UC Davis SPO has 5 business days to review. (The more complete of a package we give them in that timing, the more comprehensive their review can be.)
>
>
> Also: Lam, if you happen to be headed to Zimbabwe I will see you in a few days (and/or sooner, if you happen to be going through Frankfurt; I also fly Thursday).
>
>
> Requests for letters of support have been sent out or will be sent out in the next couple of hours (Michelle, I will text-message you about one or two of them). I will also start dropping some of the additional brief supplemental documents (Facilities & Equipment, etc.) into the folder this afternoon while also wrapping up (today/tomorrow) what I plan to do on the proposal draft. Input is welcome anywhere at any time, and will continue to tag you all in specific places.
>
>
> Thank you! and sending all best,
>
> Christine
>
>
> From: Bao Lam Huynh <baolamh at ucr.edu <mailto:baolamh at ucr.edu>>
> Sent: Tuesday, September 30, 2025 11:42 AM
> To: Christine H Diepenbrock <chdiepenbrock at ucdavis.edu <mailto:chdiepenbrock at ucdavis.edu>>; Sarah E Light <selight at ucanr.edu <mailto:selight at ucanr.edu>>; Michelle M Leinfelder-Miles <mmleinfeldermiles at ucanr.edu <mailto:mmleinfeldermiles at ucanr.edu>>; Nicholas E Clark <neclark at ucanr.edu <mailto:neclark at ucanr.edu>>; Giuliano Carneiro Galdi <gcgaldi at ucanr.edu <mailto:gcgaldi at ucanr.edu>>; Antonia Palkovic <alpalkovic at ucdavis.edu <mailto:alpalkovic at ucdavis.edu>>; Lam Bao Huynh <baolam.huynh at ucr.edu <mailto:baolam.huynh at ucr.edu>>; Ramachandra Varma Penmetsa <rvpenmetsa at ucdavis.edu <mailto:rvpenmetsa at ucdavis.edu>>; Mandeep Singh <mdpsingh at ucanr.edu <mailto:mdpsingh at ucanr.edu>>
> Cc: Laura Campos <lacampos at ucdavis.edu <mailto:lacampos at ucdavis.edu>>; proberts at ucr.edu <mailto:proberts at ucr.edu>
> Subject: Re: Thread for preparing a USDA cultivar development proposal
>
>
> Hi Christine,
>
>
> I am so sorry to have overlooked this email chain when tied up with my campus commitments and Africa trip on Thursday this week, so we cannot meet today's deadline (Oct. 1) for submitting the subaward scope of work, budget justification, and commitment form (MCA). I wish to have the deadline extended if possible, so please advise. It'll take time to get the MCA, because I will need to submit a request to our grant analysts for help. I apologize for the inconvenience.
>
>
> Many thanks,
>
> Lam
>
>
> -----
>
> Bao-Lam Huynh
>
> Assistant Professor of Nematology
>
> Department of Nematology, UC Riverside
>
> 2251A Spieth Hall; Lab Tel: 951-827-7330
>
>
> From: Christine H Diepenbrock <chdiepenbrock at ucdavis.edu <mailto:chdiepenbrock at ucdavis.edu>>
> Sent: Monday, September 29, 2025 5:58 PM
> To: Sarah E Light <selight at ucanr.edu <mailto:selight at ucanr.edu>>; Michelle M Leinfelder-Miles <mmleinfeldermiles at ucanr.edu <mailto:mmleinfeldermiles at ucanr.edu>>; Nicholas E Clark <neclark at ucanr.edu <mailto:neclark at ucanr.edu>>; Giuliano Carneiro Galdi <gcgaldi at ucanr.edu <mailto:gcgaldi at ucanr.edu>>; Antonia Palkovic <alpalkovic at ucdavis.edu <mailto:alpalkovic at ucdavis.edu>>; Lam Bao Huynh <baolam.huynh at ucr.edu <mailto:baolam.huynh at ucr.edu>>; Ramachandra Varma Penmetsa <rvpenmetsa at ucdavis.edu <mailto:rvpenmetsa at ucdavis.edu>>; Mandeep Singh <mdpsingh at ucanr.edu <mailto:mdpsingh at ucanr.edu>>
> Cc: Laura Campos <lacampos at ucdavis.edu <mailto:lacampos at ucdavis.edu>>
> Subject: RE: Thread for preparing a USDA cultivar development proposal
>
>
> Hi all,
>
> Brief answers here since I am still online (working on the proposal document):
>
> Three personnel docs are needed from each of you: Biosketch, Current and Pending Support, and Conflict of Interest. I’ve placed templates in the Supplemental Docs folder in Google Drive in case useful. Yes, we do need these three documents from all Co-PIs and senior/key personnel (which includes everyone in the ‘To’ line; Varma has opted to be senior/key personnel). We need those three documents by Oct. 7. The subaward scope of work, budget justification, and commitment form (MCA) are what we need by Oct. 1.
>
>
> Thank you! and sending all best,
>
> Christine
>
>
> From: Sarah E Light <selight at ucanr.edu <mailto:selight at ucanr.edu>>
> Sent: Monday, September 29, 2025 5:56 PM
> To: Laura Campos <lacampos at ucdavis.edu <mailto:lacampos at ucdavis.edu>>; Christine H Diepenbrock <chdiepenbrock at ucdavis.edu <mailto:chdiepenbrock at ucdavis.edu>>; Michelle M Leinfelder-Miles <mmleinfeldermiles at ucanr.edu <mailto:mmleinfeldermiles at ucanr.edu>>; Nicholas E Clark <neclark at ucanr.edu <mailto:neclark at ucanr.edu>>; Giuliano Carneiro Galdi <gcgaldi at ucanr.edu <mailto:gcgaldi at ucanr.edu>>; Antonia Palkovic <alpalkovic at ucdavis.edu <mailto:alpalkovic at ucdavis.edu>>; Lam Bao Huynh <baolam.huynh at ucr.edu <mailto:baolam.huynh at ucr.edu>>; Ramachandra Varma Penmetsa <rvpenmetsa at ucdavis.edu <mailto:rvpenmetsa at ucdavis.edu>>; Mandeep Singh <mdpsingh at ucanr.edu <mailto:mdpsingh at ucanr.edu>>
> Subject: Re: Thread for preparing a USDA cultivar development proposal
>
>
> Thanks Laura, can you please remind us of what personnel docs are needed from each of us? I see some are being added to the supplemental docs. Does Mandeep have to submit his own docs if I am the UCANR PI for the subaward, or just me?
>
> Do you need these docs by Wednesday or just the SOW, budget, justification, and commitment form?
>
> Thanks,
>
> Sarah
>
>
>
> --
>
> Sarah Light
>
> Agronomy Farm Advisor
>
> UC Cooperative Extension
>
> 530-822-7515
>
> http://cesutter.ucanr.edu/SacramentoValleyFieldCrops/
>
>
> From: Laura Campos <lacampos at ucdavis.edu <mailto:lacampos at ucdavis.edu>>
> Date: Wednesday, September 17, 2025 at 10:54 AM
> To: Christine H Diepenbrock <chdiepenbrock at ucdavis.edu <mailto:chdiepenbrock at ucdavis.edu>>, Michelle M Leinfelder-Miles <mmleinfeldermiles at ucanr.edu <mailto:mmleinfeldermiles at ucanr.edu>>, Nicholas E Clark <neclark at ucanr.edu <mailto:neclark at ucanr.edu>>, Giuliano Carneiro Galdi <gcgaldi at ucanr.edu <mailto:gcgaldi at ucanr.edu>>, Sarah E Light <selight at ucanr.edu <mailto:selight at ucanr.edu>>, Antonia Palkovic <alpalkovic at ucdavis.edu <mailto:alpalkovic at ucdavis.edu>>, Lam Bao Huynh <baolam.huynh at ucr.edu <mailto:baolam.huynh at ucr.edu>>, Ramachandra Varma Penmetsa <rvpenmetsa at ucdavis.edu <mailto:rvpenmetsa at ucdavis.edu>>, Mandeep Singh <mdpsingh at ucanr.edu <mailto:mdpsingh at ucanr.edu>>
> Subject: RE: Thread for preparing a USDA cultivar development proposal
>
> HI All,
>
>
> While I review the draft budget i would like to let everyone know the documents we will need from you to get this submission ready for internal review.
>
>
> For each subaward we need:
>
>
> 1. Subawardee’s Statement of Work
> 2. Subawardee’s Budget (including Budget Justification)
> 3. Commitment Form <https://research.ucdavis.edu/research-support/proposals/proposal-dev/proposal-with-subawards/#materials>:
>
> Subrecipient Commitment Form; or
> Multiple Campus (MCA) Commitment Form
>
>
> Thank you,
>
> Laura Campos
>
> Research Administrator
>
> Department of Plant Sciences
>
> University of California, Davis
>
> M-T In Robbins 212
>
> W-F Remote
>
> lacampos at ucdavis.edu <mailto:lacampos at ucdavis.edu>
>
> From: Christine H Diepenbrock <chdiepenbrock at ucdavis.edu <mailto:chdiepenbrock at ucdavis.edu>>
> Sent: Wednesday, September 17, 2025 10:14 AM
> To: Michelle M Leinfelder-Miles <mmleinfeldermiles at ucanr.edu <mailto:mmleinfeldermiles at ucanr.edu>>; Nicholas E Clark <neclark at ucanr.edu <mailto:neclark at ucanr.edu>>; Giuliano Carneiro Galdi <gcgaldi at ucanr.edu <mailto:gcgaldi at ucanr.edu>>; Sarah E Light <selight at ucanr.edu <mailto:selight at ucanr.edu>>; Antonia Palkovic <alpalkovic at ucdavis.edu <mailto:alpalkovic at ucdavis.edu>>; Lam Bao Huynh <baolam.huynh at ucr.edu <mailto:baolam.huynh at ucr.edu>>; Ramachandra Varma Penmetsa <rvpenmetsa at ucdavis.edu <mailto:rvpenmetsa at ucdavis.edu>>; Mandeep Singh <mdpsingh at ucanr.edu <mailto:mdpsingh at ucanr.edu>>
> Cc: Laura Campos <lacampos at ucdavis.edu <mailto:lacampos at ucdavis.edu>>
> Subject: Thread for preparing a USDA cultivar development proposal
>
>
> Hi all,
>
>
> Hoping this note finds you well. I thought to send a few updates:
>
> · We will have budget information (proposed final numbers) for the USDA cultivar development proposal to you shortly. Laura Campos (cc’ed) is the UCD Plant Sciences budget analyst who will be working on this submission from our side and is reviewing a draft budget. The draft numbers are at the bottom of our co-ideation/meeting notes document <https://docs.google.com/document/d/1jAkeUfRZktxuiqYiEDcFzZWJkLZJJxyzZvFWh_udlLk/edit?usp=sharing>, in case a preview is useful.
>
> · When sending those proposed final budget numbers, we will also provide a list of the full set of documents we will need from you and your institution prior to UCD Sponsored Programs Office review and submission to the sponsor, and by what dates. The final due date to the sponsor is Oct. 9 (5pm Eastern time).
>
> · We can use this shared Google Drive folder for the documents pertaining to this proposal:https://drive.google.com/drive/folders/1PnS320r4wZBZIDPfPpkSWsIo5GTNFMQE.
>
> · I will be working on turning the co-ideation/meeting notes document into a draft project narrative (within that folder) over the next couple to few days (by end of weekend). I will be tagging you all in places within that document to request input (e.g., brief text write-ups) and feedback, and will email you all again (likely on ~Monday) when that draft is ready for initial review as your schedule allows.
>
> · Attached are photos and a video of the cutter up at the UC ANR Intermountain REC. If this cutter looks interesting/useful please let me know and I will ask Darrin Culp at IREC more of the details/logistics.
>
> · It seems helpful for us to meet again prior to proposal submission as we collectively refine and finalize the scope. @Nicholas E Clark <mailto:neclark at ucanr.edu>, was there by any chance a date in the scheduling poll you had sent out for a different purpose that might work for most of us in the next two weeks? If not I can send out a new poll.
>
>
> Thank you, and sending all best (inc. for KARE field day tomorrow),
>
> Christine
>
____________________________________________
Rodolfo H. Torres
Vice Chancellor
Research and Economic Development
Faculty Director
UC Alianza Mex
Distinguished Professor
Department of Mathematics
University of California, Riverside
200 University Office Building
Riverside, CA 92521
CONFIDENTIALITY NOTICE: This e-mail communication and any attachments may contain confidential and privileged information for the use of the designated recipients named above. If you are not the intended recipient, you are hereby notified that you have received this communication in error and that any review, disclosure, dissemination, distribution or copying of it or its contents is prohibited. If you have received this communication in error, please notify me immediately by telephone at (951) 827-4800 and destroy all copies of this communication and any attachments.
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