[Research] Agency News and More!

Fri Dec 5 16:07:30 PST 2025

*~~ Please disseminate this information with those researchers and research
administrators in your department who may find it noteworthy ~~*

*Agency News*

*NSF Important Notice No. 149 Grace Period*

The U.S. National Science Foundation is providing this correspondence to
inform organizations, and Authorized Organizational Representatives, of a
grace period for enforcement of NSF Important Notice No. 149
<https://www.nsf.gov/notices/important/important-notice-no-149-updates-nsf-research-security/in149>
(NSF
IN-149) for proposals submitted between *December 2, 2025 and December 31,
2025*.

We have been made aware of challenges for NSF programs with deadlines that
fall close to the December 2, 2025 effective date of NSF IN-149. We
understand the tight turnaround may make it difficult for some senior/key
personnel to submit the updated Biographical Sketch and Current and Pending
(Other) Support forms in time. To accommodate these circumstances, NSF is
now offering a grace period for enforcement of NSF IN-149.

What you need to know:

   - NSF will accept proposals that include the earlier version of the
   Biographical Sketch and Current and Pending Support form between December
   2, 2025 and December 31, 2025.
   - Proposals submitted after December 31, 2025 must be fully compliant
   with NSF IN-149 and will be required to include latest version implemented
   under this policy.

To assist research organizations and investigators, NSF has published a
Frequently Asked Questions (FAQ) web page summarizing the new requirements,
certification procedures, and relevant timelines. Access the FAQs here
<https://www.nsf.gov/research-security/important-notice-no-149-implementation-faq>
.

If you have questions regarding these requirements, please contact
researchsecurity at nsf.gov for additional guidance.

Best Regards,

NSF Office of the Chief of Research Security Strategy and Policy

*NIH’s Implementation of Common Forms for Biographical Sketch and Current
and Pending (Other) Support *

The National Institutes of Health (NIH) has published NOT-OD-26-018 NIH’s
Implementation of Common Forms for Biographical Sketch and Current and
Pending (Other) Support for Due Dates on or after January 25, 2026.
<https://grants.nih.gov/grants/guide/notice-files/NOT-OD-26-018.html>

Use of the Common Forms for biosketches, current and pending support, and
any biosketch supplements will be required for proposals with due dates on
or after *January 25, 2026*.

NIH will warn applicants if the wrong form is used through Feb 6th, 2026.
After February 6th, eRA Commons will signal an error in the
submission. *Failure
to use the correct forms based on dates in the published timetable will
cause NIH to withdraw the application from consideration.*

*Research Security Training Requirements for NIH*

NIH published NOT-OD-26-017 Research Security  Training Requirements for NIH
<https://grants.nih.gov/grants/guide/notice-files/NOT-OD-26-017.html>.

*At this time the training is optional*.

The training must be completed and certifications provided for applications
and proposals submitted on or after *May 25, 2026*.

*Research Administrators*

*I*nformative *N*oontime *C*ollaboration

[image: A blue arrows pointing to different directions AI-generated content
may be incorrect.]

*Collaborate ~ Communicate ~ Connect*

Please join *Research Administrators INC* to view Society of Research
Administrators International’s pre-recorded presentation entitled, "*When
the Ball Drops: Effective Communication between RA & PI*."

Have you ever found yourself in this situation? The Principal Investigator
(PI) assumes the Research Administrator (RA) is monitoring the grant budget
and proactively processing salary paperwork. Meanwhile, the RA is waiting
for the PI to provide salary specifics, knowing that budgets can shift.
Months pass, and when effort reporting is due, the PI is surprised to find
no salary charged to the grant. Each believes the other was responsible.
Join us for a deep-dive discussion into real-world scenarios like this one.
We'll explore how to navigate unclear roles, prevent communication
breakdowns, and share best practices to avoid hard conversations before
they happen.

*When*: Wednesday, December 10, 2025

Noon – 1:00 pm

*Where*: Join Zoom Meeting:

https://ucr.zoom.us/j/97389931244?pwd=KmNT4FAQ51su628MRRplqeE7FIB4yF.1&jst=2

*Learning Objectives*:

·       Implement practical applications for effective communication.

·       Integrate new approaches to anticipate grant needs.

*Speakers*:

Tamara Ginter, MBA, CFRA, Director of Finance, Eastern Washington University

Debbie Hoelscher, Research Administrator, University of California, Davis

*IMPACT23 – Office Hours: Kuali Sponsored Programs*

Please join us for the Kuali Sponsored Programs Office Hours which meets on
the *first and third Thursday* of each month from 9 – 9:30 a.m. via the
following *new ZOOM link*:
https://ucr.zoom.us/j/91549349837?pwd=7acOMgGLk5bLVMXyHSPMSkHPTo0bhA.1&jst=2
.

*We hope to see you there!*

*Implementation of Kuali Award Closeout Process*

RED is pleased to announce the implementation of a new award closeout
process, which will go into effect on Monday, December 8, 2025.

Briefly, when the RED Closeout Coordinator receives an automated email from
Oracle which identifies that a fund is set to expire within ninety (90)
days of award expiration, the RED Closeout Coordinator will initiate an
Award Closeout Request (a new Kuali Build form). Such form will auto-route
to the necessary campus stakeholders to gather certain closeout
information, including certifications to be made once reporting
requirements have been completed. After the form has been approved, an
award closeout transaction will be processed by RED in the Kuali Award
module changing the award status from “Active” to “Closed” and a final
Campus Award Notice will be issued.

*(Note: While this process will close the award and any outgoing subawards
thereunder within Kuali, it will not closeout out the project in Oracle
financials as that will entail a separate process within that system. This
process is specific to the timely closeout of awards within Kuali
Research.)*

*Research List-Serv*

Do you know of someone in your department who is not currently registered
to receive newsletters (such as this one) from the Research listserv, but
would like to?  If so, please forward their name and email address to
Cynthia Johnson at cwells at ucr.edu.

*Calendar*
*Winter Break*: The campus will be closed for Winter Break from Wednesday,
December 24, 2025 through Thursday, January 1, 2026.  The campus will
reopen on Friday, January 2, 2026.  *Principal investigators and department
administrators should be mindful of this closure when planning the
submission of proposals with deadlines that fall between that time period
as well as deadlines occurring in early January 2026.*
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