[pps-news] Last Chance to affect 2012 form W-2

[Gabriel Nwandu]

November 14, 2012

TO:      All Departments
FR:       Payroll Office
RE:       Last Chance to affect 2012 form W-2
_________________________________

DECEMBER MA PAYROLL:
The final cutoff to process payroll time reporting transactions to affect November Monthly Arrears (MA) payroll is December 3, 2012 at 7pm.  This is also the last scheduled payroll compute that will affect 2012 form W-2.  Please, make sure payroll earnings owed to your employees for calendar year 2012 are processed by this date.  You are highly encouraged to process these changes on the Monthly Current (MO) payroll by November 26, 2012.

Late pay, overtime, and corrections are adjustments which should be processed through the Online Payroll Time Reporting subsystem "EDAT" (Dept. Adj. Trans.).  Please use screen "EDLR" (Late/Reduce Pay) to submit your adjustment(s). Enter "MA" on the "Pay Cycle" and 11/30/12 as the "Pay End" when scheduling the transaction(s) to affect the MA payroll.  Remember to use 10/31/12, 09/30/12, etc., as the pay period end date on the actual LX/RX.

Note: We will continue to pay employees who separate in December 2012 through the local rush check process.

UNCASHED PAYROLL CHECKS:
Please return all 2012 un-cashed Payroll checks to the Payroll Office by November 26, 2012.  Let us know if you want these checks canceled or forwarded to the employees they belong to.  Please attach an RX form (UPAY 644D) on all cancellations.  This form is available online at: http://accounting.ucr.edu/docs/payroll/upay644d.xls.

If you have any questions, please call the Payroll Office at X2-3307.
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