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<p><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy">November 1</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">4</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy">,
20</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">1</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">2</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy"><o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy">TO: All Departments<br>
FR: Payroll Office<br>
RE: Last Chance to affect 20</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">1</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">2</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy">
form W-2<br>
____________________________</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">_</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy">____<o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy">DECEMBER MA PAYROLL:<br>
The final cutoff to process payroll time reporting transactions to affect November Monthly Arrears (MA) payroll is December
</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">3</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy">, 20</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">1</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">2</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy">
at 7pm. This is also the last scheduled payroll compute that will affect 20</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">1</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">2</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy">
form W-2. Please, make sure payroll earnings owed to your employees for calendar year 20</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">1</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">2</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy">
are processed by this date. <b>You are highly encouraged to process these changes on the Monthly Current (MO) payroll by November 2</b></span><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">6</span></b><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy">,
20</span></b><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">1</span></b><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">2</span></b><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy">.<o:p></o:p></span></b></p>
<p><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy">Late pay, overtime, and corrections are adjustments which should be processed through the Online Payroll Time Reporting subsystem "EDAT" (Dept. Adj. Trans.).</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">
</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy">Please use screen "EDLR" (Late/Reduce Pay) to submit your adjustment(s). Enter
</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">“</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy">MA</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">”</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy">
on the "Pay Cycle" and 11/30/</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">1</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">2</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy">
as the "Pay End" when scheduling the transaction(s)</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> to affect the MA payroll</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy">. Remember
to use 10/31/</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">1</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">2</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy">,
09/30/</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">1</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">2</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy">,
etc., as the pay period end date on the actual LX/RX. <o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy">Note: We will continue to pay employees who separate in December 20</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">1</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">2</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy">
through the local rush check process.<o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy">UNCASHED PAYROLL CHECKS:<br>
<b>Please return all </b></span><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">2012
</span></b><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy">un-cashed Payroll checks to the Payroll Office by
</span></b><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">November 2</span></b><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">6</span></b><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy">,
20</span></b><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">1</span></b><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">2</span></b><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy">.</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy">
Let us know if you want these checks canceled or forwarded to the employees they belong to. Please attach an RX form (UPAY 644D) on all cancellations. This form is available online at:</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">
<a href="http://accounting.ucr.edu/docs/payroll/upay644d.xls">http://accounting.ucr.edu/docs/payroll/upay644d.xls</a></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy">.
<o:p></o:p></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:navy">If you have any questions, please call the Payroll Office at X2-3307.</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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