[pps-news] Benefits Coverage when Employee is not on pay status

[Gabriel Nwandu]

July 18, 2012

To:     All Departments
Fr:      Payroll Office
Re:     Benefits Coverage when Employee is not on pay status
______________________________________________________

This is a heads up notice to all departments.  We ran a query on PPS as of July 17, 2012 to see how many employees are "INACTIVE" but have benefits coverage for the month of July 2012.  An employee is INACTIVE in a month if there is no active appointment for that month.  These employees have assigned BELI codes 1, 2, 3, 4 or P.

Please see the attached report in PDF format sorted by name within home department code description.  Please take a look at the employee's employment status especially academic employees that have 09/09 appointments.  Please renew the appointment or process a separation before July 25, 2012 if an employee is not eligible to receive pay for July earnings.  A separation date will put coverage end dates on the benefits so premiums will not be paid automatically to the Insurance Carriers.  Make sure you do not separate academic employees currently working for summer session.

Benefits (Medical, Dental, Vision or Core Medical) premiums will be paid to the Insurance Carriers and the department will be charged automatically if nothing is done.  This practice of billing the department automatically began in July 2000 when consolidated billing was implemented at UCR.

If you have any questions/concerns, please contact Agnes Greaves at agnes.greaves at ucr.edu<mailto:agnes.greaves at ucr.edu> or grant.christensen at ucr.edu<mailto:grant.christensen at ucr.edu>.

Thank you.
------------------------
Gabe Nwandu
Payroll Director | Tel: 951-827-1956 | Fax: 951-827-3314
University of California, Riverside | Accounting Services Department | Riverside, CA 92521
E-mail: gabe.nwandu at ucr.edu<mailto:gabe.nwandu at ucr.edu> | Internet:  www.accounting.ucr.edu<http://www.accounting.ucr.edu/>


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