[pps-news] FW: Revised Patent Acknowledgment Form

[Gabriel Nwandu]

October 21, 2011

To:  PPS USER
Please see the notice below regarding the Revised Patent Acknowledgment Form.  The Payroll Office website link for this form has also been updated: http://accounting.ucr.edu/docs/payroll/upay585-0711.pdf.

From: Marilyn G Voce
Sent: Friday, October 21, 2011 12:10 PM
To: Charles -Jr E Greer; Danny Kim; David Rios; Georgianne Carlson; Jan L Wildman; JoAnn Javier; Jocelyn L Nakashige; Karim Zahedi; Laurie Gustafson; Sally Tavizon; Millie Garrison; Nathaniel Jones III; 'Patrick Hartney' (patrick.hartney at ucr.edu); Sellyna Ehlers; Shelley N Gupta; Tom Weaver (tom.weaver at ucr.edu)
Cc: Katina Napper; Jadie Lee; Heidie P Rhodes; Cynthia A Seneriz; Gabriel Nwandu; Bobbi A McCracken
Subject: Revised Patent Acknowledgment Form

Colleagues:

As a result of court decisions in the recent Stanford v. Roche case, the University has amended the Patent Acknowledgment form that is signed by all employees and other personnel who use University research facilities or University gift, grant or contract research funds.  The updated 2011 Patent Acknowledgement form should be used for new employees, appointees and visitors starting Tuesday, November 1, 2011.

Because of the court decisions, it is critical that the University now clarify that the intent of the Patent Acknowledgement still is to assign to the University rights to inventions and patents that are made using University resources and facilities.  The clarification will ensure that the University can continue to meet its legal obligations (e.g., to sponsors of research), properly manage its assets and meet its responsibilities as a public trust under the State Constitution.  Please note that the University Patent Policy itself is not changing, and the scope of inventions that are assignable to the University has not changed.

The Patent Acknowledgement will be updated in two steps over the next several months:


1.       New Patent Acknowledgement (new employees).  Beginning November 1, 2011, all newly hired employees, appointees and visitors will sign the updated 2011 Patent Acknowledgement.



2.       Patent Amendment for current employees.  Beginning November 28, 2011, all faculty, staff and visitors hired on or before October 31, 2011, will be asked to sign the 2011 Amendment to the Patent Acknowledgment or Patent Agreement that they last signed upon employment of appointment to the University.  An outside vendor will manage this process that will enable current employees to electronically sign the Amendment during a three-month period ending February 29, 2012.   More information on this process will be forthcoming over the next few weeks.

The updated 2011 Patent Acknowledgment is attached (in fillable pdf format).  Gabe Nwandu will be sending this email and the form to the PPS User Group to ensure all departments begin using the 2011 Patent Acknowledgement on Tuesday, November 1, 2011.  Only personnel hired on or before October 31st will be asked to sign the amendment so departments must take care to make the transition to the new form precisely on November 1st.

In addition, if a department is sending employment paperwork prior to the effective employment date that occurs on or after November 1, 2011, the employment paperwork must include the 2011 Patent Acknowledgement (not the 1997 version).

If you have any questions, please contact Heidie Rhodes, HR Program and Policy Manager, at (951) 827-4659 or Sara Umali, Academic Personnel Analyst, at (951)-827-5810.

Katina Napper                                                                                                                                        Marilyn Voce
Assistant Vice Provost, Academic Personnel                                                                                    Associate Vice Chancellor, Human Resources

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