[pps-news] Benefits Coverage when Employees are not on pay status

[Gabe Nwandu]

July 19, 2010

 

To:     All Departments

Fr:      Payroll Office

Re:     Benefits Coverage when Employees are not on pay status

______________________________________________________

 

This is a heads up notice to all departments.  We ran a query of the employee database to see how many employees are "INACTIVE" but have benefits coverage for the month of July 2010.  Eighty-Eight employees are currently INACTIVE but have assigned BELI codes of 1, 2, 3, 4 or P.  As you many know, employees with BELI codes 1, 2, 3, 4 or P have benefit coverage on the Payroll/Personnel System (PPS).  An employee is INACTIVE if there is no active appointment for the month of July.  Please see the attached spreadsheet.  The list is sorted by name within home department code.  Benefits (Medical, Dental, Vision or Core Medical) premium(s) will be paid to the Insurance Carrier(s) and the department will be charged automatically if nothing is done.

 

Please take a look at your employees' employment status especially academic employees that have 09/09 appointments.  Please process a separation before July 23, 2010 if an employee is not eligible to receive pay for July earnings.  A separation date will put a coverage end date(s) on the benefit(s); and premiums will not be paid automatically to the Insurance Carrier(s).  Make sure you do not separate academic employees currently working for summer session.

 

If you fail to process a separation, your department will be charged for the insurance premium(s) whether the employee receives a pay check or not.  This practice of billing the department automatically began in July 2000 when consolidated billing was implemented at UCR.  If you have any questions, please contact Sonia Kalogonis at x 2-1961.   

 

Thank you.

------------------------

Gabe Nwandu MBA, CPA;
Director - Payroll, Disbursements & Travel

UC Riverside, Accounting Services Department, Riverside, CA 92521

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