[pps-news] Additional information related to the Furlough Exchange Program (FEP)

Wed Oct 7 09:41:11 PDT 2009

October 7, 2009

At the FEP training yesterday, I gave you the incorrect screen name for the verification of the Medical Contribution Base (MCB).  As you may know, the MCB is the annual salary for an employee used for medical contributions and salary reduction/furlough plan.

The correct screen name for departmental use is:  IINS (Insurance Departmental).  Please take a look at the right, middle section for:  Cur/Nxt ContBase: 093/098.  The correct annual salary to determine the salary band is the Nxt ContBase, which in this example is 098.  This is the annual salary for this employee as of January 1, 2009.  Please don't use screen "IINP" as suggested at the meeting because this screen is reserved for central office use only.  PPS will issue "not authorized for this function" if you try to use it.

On another note, I have modified the handout to include the instructions that LX/RX should be processed to correct salary information for July and August 2009 for academic-year faculty participating in the full year FEP.  Please logon to: http://www.accounting.ucr.edu/documents/fepguideline.pdf to view and print the updated PPS guidelines for FEP.

Thank you
Gabe Nwandu
Director of Payroll, Disbursements and Travel
----------------------------------------------------

From: pps-news-bounces at lists.ucr.edu [mailto:pps-news-bounces at lists.ucr.edu] On Behalf Of Gabe Nwandu
Sent: Friday, October 02, 2009 10:27 AM
To: pps-news
Subject: [pps-news] FW: Furlough Exchange Program (FEP) Resources andTraining Session 10-6-09

October 2, 2009

Dear Colleagues:

This message addresses three topics:  Modifications to FEP Forms and Materials; information about the FEP training; and the availability of furlough tracking sheets for academics.

FEP Forms and Materials:

New and updated materials related to the Furlough Exchange Program are now available on the APO website <http://academicpersonnel.ucr.edu/furloughs/> .  If you have completed FEP requests using the previous forms, they are still valid and you DO NOT need to revise your submissions or work-in-progress.  If you haven't started a request, we ask that you please download the new forms and use them.

The changes to the documents include:

.         References to timesheets have been removed;

.         Information about where to send requests that involve unrestricted gifts has been added to the routing instructions;

.         An error in table 4, band 5, number of days exchanged and OPA days available has been corrected from 8.5 to the correct 9.5 (to total 19 days);

.         The formatting and descriptions in the tables that describe the variable rates that Partial-Year FEP participants must recharge have been modified for clarity;

.         Deadline dates have been added to the guidelines; and

.         Routing information has been added at the end of the request forms.

FEP Training:

A Furlough Exchange Program training session for FAOs/MSOs and payroll preparers will be held on Tuesday, October 6th from 9:30 - 11:30 AM.  The program agenda is:

Furlough Exchange Program Overview - Antonette Toney

FEP Forms and Examples - Karen Hruby

Office of Research Review - Charles Greer

PPS Guidelines - Gabe Nwandu

Q&A

The meeting will be held in HMNSS 1500 (same room as PPS Users group usually meets).  Please assist us by doing the following:

1.    Send any questions that you would like to see addressed to us at: APOmail at ucr.edu. 

2.    Print and bring with you the FEP request forms, the guidelines, and (optionally) the example tables all found at the APO website.

Furlough Tracking for Academics

UCR has adapted a worksheet that UC Berkeley is providing to their departments to track academic furlough days. We have been advised by UCOP that the tracking of furlough leave taken for academics is required.  However, the use of this worksheet is optional and is not required by APO or the FEP program.  Departments are responsible for tracking furlough leave taken for their academic employees.

The worksheet is located on the APO website in the Furlough Section in the subsection labeled UCR Furlough/Salary Reduction Plan Resources.  The Excel Workbook has two worksheets - on for you to modify for your own use and one that contains a few examples. In addition, there are written guidelines for using the worksheet. 

PLEASE NOTE:  This worksheet is for use with academic who are not participating in the Furlough Exchange Program.  If we have a large enough group of faculty who participate in the Furlough Exchange Program, we will further modify the worksheet for use in those situations.  

Best Regards,

Academic Personnel Office

AcademicPersonnel at ucr.edu

cid:image001.gif at 01C9C28D.1E986190

University of California, Riverside

900 University Avenue

Surge Building, Room 381

Riverside, CA 92521

www.ucr.edu

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