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<div class=Section1>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif";
color:#1F497D'>October 7, 2009<br>
<br>
At the FEP training yesterday, I gave you the incorrect screen name for the
verification of the Medical Contribution Base (MCB). As you may know, the
MCB is the annual salary for an employee used for medical contributions and salary
reduction/furlough plan.<br>
<br>
<b>The correct screen name for departmental use is: IINS (Insurance
Departmental). </b>Please take a look at the right, middle section for: <b>Cur/Nxt
ContBase: 093/098. The correct annual salary to determine the salary band
is the Nxt ContBase, which in this example is 098. This is the annual
salary for this employee as of January 1, 2009. </b>Please don’t
use screen “IINP” as suggested at the meeting because this screen
is reserved for central office use only. PPS will issue “not authorized
for this function” if you try to use it.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif";
color:#1F497D'>On another note, I have modified the handout to include the
instructions that LX/RX should be processed to correct salary information for
July and August 2009 for academic-year faculty participating in the full year
FEP. Please logon to: <a
href="http://www.accounting.ucr.edu/documents/fepguideline.pdf">http://www.accounting.ucr.edu/documents/fepguideline.pdf</a>
to view and print the updated PPS guidelines for FEP.<br>
<br>
Thank you<br>
Gabe Nwandu<br>
Director of Payroll, Disbursements and Travel<br>
----------------------------------------------------<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<div>
<div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>
pps-news-bounces@lists.ucr.edu [mailto:pps-news-bounces@lists.ucr.edu] <b>On
Behalf Of </b>Gabe Nwandu<br>
<b>Sent:</b> Friday, October 02, 2009 10:27 AM<br>
<b>To:</b> pps-news<br>
<b>Subject:</b> [pps-news] FW: Furlough Exchange Program (FEP) Resources
andTraining Session 10-6-09<o:p></o:p></span></p>
</div>
</div>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif";color:#1F497D'>October
2, 2009<o:p></o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif";color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'>Dear
Colleagues:<o:p></o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'>This
message addresses three topics: Modifications to FEP Forms and Materials;
information about the FEP training; and the availability of furlough tracking
sheets for academics.<o:p></o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText><b><span style='font-family:"Arial","sans-serif"'>FEP
Forms and Materials:<o:p></o:p></span></b></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'>New and updated
materials related to the Furlough Exchange Program are now available on the <a
href="http://academicpersonnel.ucr.edu/furloughs/">APO website</a>. If
you have completed FEP requests using the previous forms, they are still valid
and you DO NOT need to revise your submissions or work-in-progress. If
you haven’t started a request, we ask that you please download the new
forms and use them.<o:p></o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'>The
changes to the documents include:<o:p></o:p></span></p>
<p class=MsoPlainText style='margin-left:.5in;text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span
style='font-family:Symbol'><span style='mso-list:Ignore'>·<span
style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='font-family:"Arial","sans-serif"'>References
to timesheets have been removed;<o:p></o:p></span></p>
<p class=MsoPlainText style='margin-left:.5in;text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span
style='font-family:Symbol'><span style='mso-list:Ignore'>·<span
style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='font-family:"Arial","sans-serif"'>Information
about where to send requests that involve unrestricted gifts has been added to
the routing instructions;<o:p></o:p></span></p>
<p class=MsoPlainText style='margin-left:.5in;text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span
style='font-family:Symbol'><span style='mso-list:Ignore'>·<span
style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='font-family:"Arial","sans-serif"'>An
error in table 4, band 5, number of days exchanged and OPA days available ha<span
style='color:#1F497D'>s</span> been corrected from 8.5 to the correct 9.5 (to
total 19 days);<o:p></o:p></span></p>
<p class=MsoPlainText style='margin-left:.5in;text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span
style='font-family:Symbol'><span style='mso-list:Ignore'>·<span
style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='font-family:"Arial","sans-serif"'>The
formatting and descriptions in the tables that describe the variable rates that
Partial-Year FEP participants must recharge have been modified for clarity;<o:p></o:p></span></p>
<p class=MsoPlainText style='margin-left:.5in;text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span
style='font-family:Symbol'><span style='mso-list:Ignore'>·<span
style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='font-family:"Arial","sans-serif"'>Deadline
dates have been added to the guidelines; and<o:p></o:p></span></p>
<p class=MsoPlainText style='margin-left:.5in;text-indent:-.25in;mso-list:l1 level1 lfo2'><![if !supportLists]><span
style='font-family:Symbol'><span style='mso-list:Ignore'>·<span
style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='font-family:"Arial","sans-serif"'>Routing
information has been added at the end of the request forms.<o:p></o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText><b><span style='font-family:"Arial","sans-serif"'>FEP
Training:<o:p></o:p></span></b></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'>A Furlough
Exchange Program training session for FAOs/MSOs and payroll preparers will be
held on Tuesday, October 6<sup>th</sup> from 9:30 – 11:30 AM. The
program agenda is:<o:p></o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText style='margin-left:.5in'><b><span style='font-family:
"Arial","sans-serif"'>Furlough Exchange Program Overview – Antonette
Toney<o:p></o:p></span></b></p>
<p class=MsoPlainText style='margin-left:.5in'><b><span style='font-family:
"Arial","sans-serif"'><o:p> </o:p></span></b></p>
<p class=MsoPlainText style='margin-left:.5in'><b><span style='font-family:
"Arial","sans-serif"'>FEP Forms and Examples – Karen Hruby<o:p></o:p></span></b></p>
<p class=MsoPlainText style='margin-left:.5in'><b><span style='font-family:
"Arial","sans-serif"'><o:p> </o:p></span></b></p>
<p class=MsoPlainText style='margin-left:.5in'><b><span style='font-family:
"Arial","sans-serif"'>Office of Research Review – Charles Greer<o:p></o:p></span></b></p>
<p class=MsoPlainText style='margin-left:.5in'><b><span style='font-family:
"Arial","sans-serif"'><o:p> </o:p></span></b></p>
<p class=MsoPlainText style='margin-left:.5in'><b><span style='font-family:
"Arial","sans-serif"'>PPS Guidelines – Gabe Nwandu<o:p></o:p></span></b></p>
<p class=MsoPlainText style='margin-left:.5in'><b><span style='font-family:
"Arial","sans-serif"'><o:p> </o:p></span></b></p>
<p class=MsoPlainText style='margin-left:.5in'><b><span style='font-family:
"Arial","sans-serif"'>Q&A<o:p></o:p></span></b></p>
<p class=MsoPlainText style='margin-left:.5in'><b><span style='font-family:
"Arial","sans-serif"'><o:p> </o:p></span></b></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'>The
meeting will be held in HMNSS 1500 (same room as PPS Users group usually
meets). Please assist us by doing the following:<o:p></o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText style='margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo4'><![if !supportLists]><span
style='font-family:"Arial","sans-serif"'><span style='mso-list:Ignore'>1.<span
style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span
style='font-family:"Arial","sans-serif"'>Send any questions that you would like
to see addressed to us at: <a href="mailto:APOmail@ucr.edu">APOmail@ucr.edu</a>.
<o:p></o:p></span></p>
<p class=MsoPlainText style='margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo4'><![if !supportLists]><span
style='font-family:"Arial","sans-serif"'><span style='mso-list:Ignore'>2.<span
style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span
style='font-family:"Arial","sans-serif"'>Print and bring with you the FEP
request forms, the guidelines, and (optionally) the example tables all found at
the APO website.<o:p></o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText><b><span style='font-family:"Arial","sans-serif"'>Furlough
Tracking for Academics<o:p></o:p></span></b></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif";color:black'>UCR
has adapted a worksheet that UC Berkeley is providing to their departments to
track academic furlough days. We have been advised by UCOP that the
tracking of furlough leave taken for academics is <u>required</u>.
However, the use of this worksheet <u>is optional</u> and is not required by
APO or the FEP program.</span><span style='font-family:"Arial","sans-serif";
color:#1F497D'> </span><span style='font-family:"Arial","sans-serif";
color:black'>Departments are responsible for tracking furlough leave taken for
their academic employees.<o:p></o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'>The
worksheet is located on the APO website in the Furlough Section in the subsection
labeled UCR Furlough/Salary Reduction Plan Resources. The Excel Workbook
has two worksheets – on for you to modify for your own use and one that
contains a few examples. In addition, there are written guidelines for using
the worksheet. <o:p></o:p></span></p>
<p class=MsoPlainText><span style='font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoPlainText><b><span style='font-family:"Arial","sans-serif"'>PLEASE
NOTE: This worksheet is for use with academic who are not participating
in the Furlough Exchange Program.</span></b><span style='font-family:"Arial","sans-serif"'>
If we have a large enough group of faculty who participate in the Furlough
Exchange Program, we will further modify the worksheet for use in those situations.
<o:p></o:p></span></p>
<p class=MsoPlainText><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:#2D6CC0'>Best Regards,<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:#2D6CC0'>Academic Personnel Office<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:#2D6CC0'>AcademicPersonnel@ucr.edu<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><img border=0 width=259
height=6 id="Picture_x0020_4" src="cid:image001.gif@01CA472D.D09DBFA0"
alt="cid:image001.gif@01C9C28D.1E986190"></span><span style='font-size:12.0pt;
font-family:"Times New Roman","serif";color:#1F497D'><o:p></o:p></span></p>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:#2D6CC0'>University of California, Riverside</span></b><span
style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#2D6CC0'><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:9.0pt;font-family:"Arial","sans-serif";
color:#2D6CC0'>900 University Avenue<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:9.0pt;font-family:"Arial","sans-serif";
color:#2D6CC0'>Surge Building, Room 381<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:9.0pt;font-family:"Arial","sans-serif";
color:#2D6CC0'>Riverside, CA 92521<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><a href="www.ucr.edu"
title=www.ucr.edu><span style='font-size:9.0pt;font-family:"Arial","sans-serif";
color:#2D6CC0'>www.ucr.edu</span></a></span><span style='font-size:9.0pt;
font-family:"Arial","sans-serif";color:#2D6CC0'><o:p></o:p></span></p>
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