[pps-news] Holiday Pay and START

[Roberta Nardico]

Hello all,

 

After discussions with UCOP and our local Payroll office, the following is offered for clarification.  Two separate issues are addressed, as follows:

 

Issue #1 - Holiday pay for those participating in the START program is prorated and automatically calculated in PPS for all individuals whose pre-START appointment was based on a percentage (e.g., 100% FTE, 80% FTE, etc.).  Therefore, for the majority of employees on START, no additional PPS entry is needed, but employees should be aware that their holiday pay is prorated.  However, for those employees paid hourly, manual calculations to determine the appropriate holiday pay is required, similar to what is typically done with any hourly part-time employee.  Please see page 7 of the START 2009 Functional Instructions <http://www.accounting.ucr.edu/forms/start.pdf>  or contact Roberta Nardico in Payroll for guidance in all situations involving hourly employees on START.

 

Issue #2 - For employees with START schedules that are impacted by holidays (e.g., employees for whom the holiday falls on what would otherwise have been a day on which they were scheduled to work 8 hours, but now have the holiday prorated, thereby leaving them short hours during the holiday week), departments and employees should work together, in advance, to determine how best to fill the resulting gap in their work schedule (e.g., make up time/flexible schedule, use of vacation time, increase their START reduction in time for the month the holiday falls in, LWOP). 

o    If an increase in the employees START reduction in time is agreed upon, please complete a START amendment <http://atyourservice.ucop.edu/employees/policies_employee_labor_relations/start/contract_amendment.pdf>  and process in PPS (increase the START reduction in time percentage on the RTP line on the roster only and do not alter the distribution line on the EDB (contact Roberta Nardico in Payroll for PPS assistance, if necessary).

o    If LWOP is selected, vacation and sick accruals may be impacted slightly.

 

Additional information on the START program can be found by reviewing the START Brochure <http://atyourservice.ucop.edu/employees/policies_employee_labor_relations/start/0903_start.pdf>  & START Fact Sheet <http://furloughmanagementresources.ucr.edu/START%20FactSheet%20Oct%2016%2009%20web.pdf> .

 

Thank you,

Heidie Rhodes

Human Resources Policy & Program Manager

Phone:  951-827-2463

FAX:  951-827-3089

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