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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Hello
all,<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>After
discussions with UCOP and our local Payroll office, the following is offered
for clarification. Two separate issues are addressed, as follows:<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><b><u><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Issue
#1</span></u></b><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>
- Holiday pay for those participating in the START program is prorated and
automatically calculated in PPS for all individuals whose pre-START appointment
was based on a percentage (e.g., 100% FTE, 80% FTE, etc.). Therefore, for
the majority of employees on START, no additional PPS entry is needed, but
employees should be aware that their holiday pay is prorated. However,
for those employees paid hourly, manual calculations to determine the
appropriate holiday pay is required, similar to what is typically done with any
hourly part-time employee. Please see page 7 of the <a
href="http://www.accounting.ucr.edu/forms/start.pdf">START 2009 Functional
Instructions</a> or contact Roberta Nardico in Payroll for guidance in all
situations involving hourly employees on START.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><b><u><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Issue
#2</span></u></b><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>
- For employees with START schedules that are impacted by holidays (e.g., employees
for whom the holiday falls on what would otherwise have been a day on
which they were scheduled to work 8 hours, but now have the holiday prorated,
thereby leaving them short hours during the holiday week), departments and
employees should work together, in advance, to determine how best to fill the
resulting gap in <u>their work schedule</u> (e.g., make up time/flexible
schedule, use of vacation time, increase their START reduction in time for the
month the holiday falls in, LWOP). <o:p></o:p></span></p>
<p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level2 lfo1'><![if !supportLists]><span
style='font-size:10.0pt;font-family:"Courier New"'><span style='mso-list:Ignore'>o<span
style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span
style='font-size:10.0pt;font-family:"Arial","sans-serif"'>If an increase in the
employees START reduction in time is agreed upon, please complete a <a
href="http://atyourservice.ucop.edu/employees/policies_employee_labor_relations/start/contract_amendment.pdf"><span
style='color:windowtext'>START amendment</span></a> and process in PPS
(increase the START reduction in time percentage <u><span style='color:red'>on
the RTP line on the roster only</span></u> and <u><span style='color:red'>do
not alter the distribution line on the EDB</span></u> (contact Roberta Nardico
in Payroll for PPS assistance, if necessary).<o:p></o:p></span></p>
<p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level2 lfo1'><![if !supportLists]><span
style='font-size:10.0pt;font-family:"Courier New"'><span style='mso-list:Ignore'>o<span
style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span
style='font-size:10.0pt;font-family:"Arial","sans-serif"'>If LWOP is selected,
vacation and sick accruals may be impacted slightly.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Additional
information on the START program can be found by reviewing the <a
href="http://atyourservice.ucop.edu/employees/policies_employee_labor_relations/start/0903_start.pdf">START
Brochure</a> & <a
href="http://furloughmanagementresources.ucr.edu/START%20FactSheet%20Oct%2016%2009%20web.pdf">START
Fact Sheet</a>.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Thank
you,<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Heidie
Rhodes<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Human
Resources Policy & Program Manager<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Phone:
951-827-2463<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>FAX:
951-827-3089<o:p></o:p></span></p>
<p class=MsoNormal><i><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:black'>The information transmitted in this e-mail is intended for the
person(s) or entity to which it is</span></i><span style='font-size:12.0pt;
font-family:"Arial","sans-serif"'><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
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