[pps-news] DOS CODES CEL AND CE2 SHOULD NOT BE SETUP AS HOURLY RATES

[Gabe Nwandu]

June 25, 2009

 

PPS USERS,

 

DOS CODES CEL & CE2 SHOULD NOT BE SETUP AS HOURLY RATES 

We just found out that DOS codes 'CEL' and 'CE2' should not be setup as
hourly rates.  This can occur if the employee's regular appointment is
set up with an Hourly (H) pay rate.   At the time of Payroll compute,
PPS will change the hourly rate to a monthly rate.  For example, a CE2
hourly rate of $50.3700 will become $5037.00 when we compute payroll.
This anomaly will overpay the employee.  Please review your
distributions on PPS to make sure you do not have DOS codes CEL and CE2
set up as hourly rates.    If you did, please delete the distributions.
Create a new appointment and two new distributions for DOS codes CEL and
CE2 with the monthly amounts.   On the new appointment, enter rate code
"A" and the annual/hr rate should be the monthly rates for both
distributions multiplied by 12.  Then set up the CEL and CE2
distributions just like you would do for a monthly rated employee.

 

Note:  The procedure above is only required for employees that are
currently set up with hourly rates on the appointment line.  Do not do
this for an employee with an A (annual) appointment pay rate. 

 

PRQ FIELD for DOS CODE CEL.

It has also been reported that 'CEL' is appearing on the "total time"
field on the Time Input Roster.  Having this code on the time field
prevents the user from updating the transaction for positively paid
employee.    The update is only necessary for employees on 'positive'
time reporting.  To fix the problem, please remove CEL from the 'total
time' field and update.  As you may know, you are not required to update
this line on the Time Input Roster for an 'exception' paid employee
because PPS will automatically process the transaction.  

 

In order to fix the problem on a permanent basis, the Payroll office
have removed CEL from the PRQ field on the PPS distribution line(s) on
June 25, 2009.  Please review your distribution lines on PPS to make
sure 'CEL' is not on the PRQ field.  This fix will eliminate the error
from occurring on the Time Input Roster in the future.

 

Effective immediately, all PPS entries/updates affecting DOS code CEL
has to be done as follows:

1.    Enter 'CEL' on the PRQ field in addition to other fields that
should be updated, and update (note: PPS will issue a 'reject' message
if this is not done).

2.    After the update, remove 'CEL' from the PRQ field and update again
(this will prevent CEL from appearing on the Time Input Roster in the
future).

 

Remember, this change only affects transactions with DOS code CEL.
Nothing needs to be done for DOS code CE2.  

 

Thank you

 

*******************************

Gabe Nwandu 
Director - Payroll, Travel and Disbursements

University of California, Accounting Department

Riverside, CA. 92521

Tel: 951.827.1956;  Fax: 951.827.3314

E-mail: gabe at ucr.edu <mailto:gabe at ucr.edu> ;
Internet: http://accounting.ucr.edu <http://accounting.ucr.edu> . 

 

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