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<p class=MsoNormal><b><span style='font-size:12.0pt;font-family:"Trebuchet MS","sans-serif"'>June
25, 2009<o:p></o:p></span></b></p>
<p class=MsoNormal><b><span style='font-size:12.0pt;font-family:"Trebuchet MS","sans-serif"'><o:p> </o:p></span></b></p>
<p class=MsoNormal><b><span style='font-size:12.0pt;font-family:"Trebuchet MS","sans-serif"'>PPS
USERS,</span></b><span style='font-size:12.0pt;font-family:"Trebuchet MS","sans-serif"'><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><b><span style='font-size:12.0pt;font-family:"Trebuchet MS","sans-serif"'>DOS
CODES CEL & CE2 SHOULD NOT BE SETUP AS HOURLY RATES </span></b><span
style='font-size:12.0pt;font-family:"Trebuchet MS","sans-serif"'><o:p></o:p></span></p>
<p class=MsoListParagraph style='margin-left:0in'><span style='font-family:
"Trebuchet MS","sans-serif"'>We just found out that DOS codes ‘CEL’
and ‘CE2’ should not be setup as hourly rates. This can occur
if the employee’s regular appointment is set up with an Hourly (H) pay
rate. At the time of Payroll compute, PPS will change the hourly
rate to a monthly rate. For example, a CE2 hourly rate of $50.3700 will
become $5037.00 when we compute payroll. This anomaly will overpay the
employee. Please review your distributions on PPS to make sure you do not
have DOS codes CEL and CE2 set up as hourly rates. If you did,
please delete the distributions. <b>Create a new appointment and two new distributions
for DOS codes CEL and CE2 with the monthly amounts. </b> On the new
appointment, enter rate code “A” and the annual/hr rate should be
the monthly rates for both distributions multiplied by 12. Then set up
the CEL and CE2 distributions just like you would do for a monthly rated
employee.<o:p></o:p></span></p>
<p class=MsoListParagraph style='margin-left:0in'><span style='font-family:
"Trebuchet MS","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoListParagraph style='margin-left:0in'><span style='font-family:
"Trebuchet MS","sans-serif"'>Note: The procedure above is only required
for employees that are currently set up with hourly rates on the appointment
line. Do not do this for an employee with an A (annual) appointment pay
rate. <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><b><span style='font-size:12.0pt;font-family:"Trebuchet MS","sans-serif"'>PRQ
FIELD for DOS CODE CEL.<o:p></o:p></span></b></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif"'>It has
also been reported that ‘CEL’ is appearing on the “total time”
field on the Time Input Roster. Having this code on the time field prevents
the user from updating the transaction for positively paid employee. The
update is only necessary for employees on ‘positive’ time
reporting. To fix the problem, please remove CEL from the ‘total
time’ field and update. As you may know, you are not required to
update this line on the Time Input Roster for an ‘exception’ paid
employee because PPS will automatically process the transaction. <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif"'>In order
to fix the problem on a permanent basis, the Payroll office have removed CEL
from the PRQ field on the PPS distribution line(s) on June 25, 2009. Please
review your distribution lines on PPS to make sure ‘CEL’ is not on
the PRQ field. This fix will eliminate the error from occurring on the
Time Input Roster in the future.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif"'>Effective
immediately, all PPS entries/updates affecting DOS code CEL has to be done as
follows:<o:p></o:p></span></p>
<p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo1'><![if !supportLists]><span
style='font-family:"Trebuchet MS","sans-serif"'><span style='mso-list:Ignore'>1.<span
style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span
style='font-family:"Trebuchet MS","sans-serif"'>Enter ‘CEL’ on the
PRQ field in addition to other fields that should be updated, and update (note:
PPS will issue a ‘reject’ message if this is not done).<o:p></o:p></span></p>
<p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo1'><![if !supportLists]><span
style='font-family:"Trebuchet MS","sans-serif"'><span style='mso-list:Ignore'>2.<span
style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span
style='font-family:"Trebuchet MS","sans-serif"'>After the update, remove ‘CEL’
from the PRQ field and update again (this will prevent CEL from appearing on
the Time Input Roster in the future).<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif"'>Remember,
this change only affects transactions with DOS code CEL. Nothing needs to
be done for DOS code CE2. <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif"'>Thank
you<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Trebuchet MS","sans-serif"'>*******************************</span><span
style='font-family:"Trebuchet MS","sans-serif"'><o:p></o:p></span></p>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Trebuchet MS","sans-serif"'>Gabe
Nwandu <br>
Director - Payroll, Travel and Disbursements</span></b><b><span
style='font-family:"Trebuchet MS","sans-serif"'><o:p></o:p></span></b></p>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Trebuchet MS","sans-serif"'>University
of California, Accounting Department</span></b><b><span style='font-family:
"Trebuchet MS","sans-serif"'><o:p></o:p></span></b></p>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Trebuchet MS","sans-serif"'>Riverside,
CA. 92521</span></b><b><span style='font-family:"Trebuchet MS","sans-serif"'><o:p></o:p></span></b></p>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Trebuchet MS","sans-serif"'>Tel:
951.827.1956; Fax: 951.827.3314</span></b><b><span style='font-family:
"Trebuchet MS","sans-serif"'><o:p></o:p></span></b></p>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Trebuchet MS","sans-serif"'>E-mail:
<a href="mailto:gabe@ucr.edu"><span style='color:blue'>gabe@ucr.edu</span></a>;<br>
Internet: <a href="http://accounting.ucr.edu"><span style='color:blue'>http://accounting.ucr.edu</span></a>.</span></b><span
style='font-size:10.0pt;font-family:"Trebuchet MS","sans-serif"'> </span><span
style='font-family:"Trebuchet MS","sans-serif"'><o:p></o:p></span></p>
<p class=MsoNormal><o:p> </o:p></p>
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