[pps-news] PARTIAL-YEAR CAREER POSITIONS

[Gabe Nwandu]

June 11, 2008

 

TO:   ALL DEPARTMENTS

FR:   PAYROLL OFFICE

RE:   PARTIAL-YEAR CAREER POSITIONS

__________________________________________________

 

INITIAL SETUP (Use "EAPP" screen)

Enter and update appointment type code "7" on the appointment line to
correctly identify these employees if you haven't already done so. This
is very critical because it's the only way to identify this group on PPS
so retirement service credit will be given to them during the months
they're on furlough. Enter 9, 10 or 11 on the basis code (appointment
line) to correctly identify the number of months on pay status. Do not
enter anything on the "paid over" field.

 

FURLOUGH MONTH (S)

Use the bundle screen "LEAV". Please continue to put these employees on
"LEAVE OF ABSENCE WITHOUT PAY" when they're on furlough.

 

Leave of Absence Action Code: "08"

Leave Of Absence Begin Date: "Enter a date"

Leave of Absence Return Date: "Enter a date"

Leave of Absence Type: "10" (Furlough).

 

The payroll office will schedule university contributions for these
employees during the months they're on furlough based on a report we
generate from PPS.

 

Please make sure the employees contact the Benefits Office to complete
and send to the Payroll Office a Benefit Insurance Continuation (BIC)
form with a check payable to the Regents of the University of
California. This check should include payments for all employee-paid
insurance premiums.

 

Exceptions:

If furlough time off is not for a full month, a BIC form is not
required.  Employee paid benefits will be deducted from the partial
month's wage payment.  A check may be required if the partial wage
payment does not cover the required deductions.  If employee is
participating in the Payroll Deduction Plan, a BIC form is not required.
Employee paid benefits will be deducted from the refund check(s). The
payroll deduction plan authorization form (UPAY 785) is always used to
elect participation in the deduction plan.  The deduction plan is
optional, but if chosen, a new form is required every year upon return
from furlough.

 

Thank you

 

*******************************

Gabe Nwandu - MBA, CPA.

Director - Payroll, Travel and Disbursements

University of California, Accounting Department

Riverside, CA. 92521

Tel: 951.827.1956;  Fax: 951.827.3314

E-mail: gabe at ucr.edu; Internet: http://accounting.ucr.edu. 

 

 

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