[pps-news] Abeyance Process for Student Employees

[Gabe Nwandu]

June 14, 2006

 

TO:    All Departments

FR:    Payroll Office

RE:    Abeyance Process for Student Employees

____________________________________________

 

To extend any student employee's appointment(s) with June 30, 2006 end
date(s) who will be returning to the same position in the Fall quarter,
please do the following:

 

Undergraduate Student Appointment(s):

Please follow the general instructions below to process the extension.

 

Graduate Student Appointment(s):

Do not extend the appointment(s) until final grades for Spring 2006 have
been posted. If employment criteria for these employees are not met, the
Graduate Division has the authority to revoke the appointment(s).
Graduate students who work during the academic year cannot be employed
over 50 percent without the Graduate Dean's prior approval.  Do not use
a new appointment line for summer months.

 

NOTE: The contract with UAW for the Academic Student Employees (BX unit)
calls for "a written notice of appointment" before the student employee
is actually hired.  The appointment letter must be signed by the BX unit
student employee stating that he/she is accepting the position before
you can extend the appointment or hire the student on PPS.

 

Please follow the general instructions below.

 

General Instructions to establish Abeyance Record:

1. Use the bundle screen "SRNW" for Staff or "ARNW" for Academic.

2. Enter action code 17 (Renewal of Appointment).

3. Appointment line(s): Change ending date on the appointment line(s).

4. Distribution line(s): Add new distribution line(s). Do not change the
date on the existing
   distribution line(s).

5. Apply changes to other data fields if necessary.

 

In the Fall, remember to process any change in the home address,
telephone number, check disposition, etc.  If an employee does not
return to work as expected, promptly separate the employee.

 

Thank you

 

*******************************

Gabe Nwandu - MBA, CPA.

Director - Payroll, Travel and Disbursements

University of California, Accounting Department

Riverside, CA. 92521

Tel: 951.827.1956;  Fax: 951.827.3314

E-mail: gabe at ucr.edu; Internet: http://accounting.ucr.edu. 

 

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