[pps-news] HOW TO PROCESS PARTIAL-YEAR CAREER POSITIONS

[Gabe Nwandu]

June 13, 2005

 

TO:   ALL DEPARTMENTS

FR:   PAYROLL OFFICE

RE:   HOW TO PROCESS PARTIAL-YEAR CAREER POSITIONS

__________________________________________________

 

INITIAL SETUP (Use "EAPP" screen)

Enter and update appointment type code "7" on the appointment line to
correctly identify these employees if you haven't already done so. This is
very critical because it's the only way to identify this group on PPS so
that retirement service credit will be given to them during the months
they're on furlough. Enter 9, 10 or 11 on the basis code (appointment line)
to correctly identify the number of months on pay status. Do not enter
anything on the "paid over" field.

 

FURLOUGH MONTH (S)

Use the bundle screen "LEAV". Please continue to put these employees on
"LEAVE OF ABSENCE WITHOUT PAY" when they're on furlough.

 

Leave of Absence Action Code: "08"

Leave Of Absence Begin Date: "Enter a date"

Leave of Absence Return Date: "Enter a date"

Leave of Absence Type: "10" (Furlough).

 

The payroll office will schedule university contributions for these
employees during the months they're on furlough based on a report that we
generate from PPS.

 

Please make sure that the employees contact the Benefits Office to complete
and send to the Payroll Office a Benefit Insurance Continuation (BIC) form
with a check payable to the Regents of the University of California. This
check should include payments for all employee-paid insurance premiums.

 

Exceptions:

If furlough time off is not for a full month, a BIC form is not required.

Employee paid benefits will be deducted from the partial month's wage
payment.  A check may be required if the partial wage payment does not cover
the required deductions.  If employee is participating in the Payroll
Deduction Plan, a BIC form is not required. Employee paid benefits will be
deducted from the refund check(s). The payroll deduction plan authorization
form (UPAY 785) is always used to elect participation in the deduction plan.

The deduction plan is optional, but if chosen, a new form is required every
year upon return from furlough.

 

Thank you

 

----------------------------------------------------------------

Gabe Nwandu, MBA, CPA.

Director, Payroll, Travel and Disbursements

UC Riverside, Riverside, CA 92521

Tel: 951-827-3307; Fax: 951-827-3314

E-mail: gabe.nwandu at ucr.edu; Internet: accounting.ucr.edu. 

 

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