[Poscgrad] Annual Mentoring and Evaluation Form

[Marissa Brookes]

P.S. Grad students: Apparently there is an additional step. After you
*receive* your annual graduate evaluation from your major professor, you
must further re-route and submit your annual evaluation petition up to Lori
and myself for approval via R'Grad. Again, you do this second step after
viewing your major professor's assessments. Thank you for your patience as
Grad Division rolls out this new system. And thank you for getting these in
ASAP (no later than 9/30)! --MB

On Sun, Sep 21, 2025 at 4:32 PM Marissa Brookes <mbrookes at ucr.edu> wrote:

> Dear graduate students,
>
> I hope everyone had a great summer.
>
> I am writing to remind you all once more that *each of you has to* *initiate
> your own* Annual Mentoring and Evaluation form via R'Grad
> <https://rgrad.ucr.edu/app/> in time for faculty to finish your
> evaluation letters and forms. Many thanks to those who have already done
> so. *Anyone who has not yet done this must do it ASAP.* Your advisor has
> an internal deadline of September 22 (tomorrow!) to complete and submit
> your annual evaluation, but they cannot get started until you send them the
> form. Graduate Division's final deadline for these evaluations is September
> 30.
>
> Also: On the R'Grad form, *please remember to change "Major Professor" to
> your actual advisor / dissertation chair.* As I noted back in June, as
> well as earlier this month, that part of the form has been defaulting that
> entry to be me. Please be sure to list your actual advisor as your "Major
> Professor" so that your form routes to that person, not me (unless I am
> your chair, co-chair, or first-year faculty mentor). You need to *check
> the box* that says that "Major Professor" is incorrect if it is indeed
> incorrect.
>
> Incoming (new) first year students and those who have graduated may ignore
> this email.
>
> Thanks again, everyone,
> MB
>
> On Wed, Sep 3, 2025 at 2:31 PM Marissa Brookes <mbrookes at ucr.edu> wrote:
>
>> Dear graduate students,
>>
>> This is a reminder that each of you has to initiate your own Annual
>> Mentoring and Evaluation form via R'Grad <https://rgrad.ucr.edu/app/> in
>> time for faculty to finish your evaluation letters and forms. Many thanks
>> to those who have already done so. *Anyone who has not yet done this
>> should do it ASAP.* Your advisor has until September 22 to complete and
>> submit your annual evaluation, but they cannot get started until you send
>> them the form.
>>
>> Also: On the R'Grad form, *please remember to change "Major Professor"
>> to your actual advisor / dissertation chair.* As I noted back in June,
>> that part of the form has been defaulting that entry to be me. Please be
>> sure to list your actual advisor as your "Major Professor" so that your
>> form routes to that person, not me (unless I am your chair, co-chair, or
>> first-year faculty mentor).
>>
>> Incoming (new) first year students may ignore this email.
>>
>> Thanks, everyone.
>>
>> MB
>>
>> On Thu, Jun 26, 2025 at 8:16 PM Marissa Brookes <mbrookes at ucr.edu> wrote:
>>
>>> Dear graduate students,
>>>
>>> I hope everyone's summer is off to a good start.
>>>
>>> I am writing to remind each of you to complete your Annual Mentoring and
>>> Evaluation form via R'Grad <https://rgrad.ucr.edu/app/> ASAP so that
>>> your advisor has adequate time to complete and submit your annual
>>> evaluation. Please remember that Graduate Division will put a hold on your
>>> fall registration if you they do not receive your evaluation by the
>>> September deadline. I've attached a PDF of the form content in case anyone
>>> prefers to preview it before initiating the online form.
>>>
>>> See
>>> https://graduate.ucr.edu/regulations-and-procedures#annual-mentoring-and-evaluatio (also
>>> copied below) for more information.
>>>
>>> *From Graduate Division:*
>>>
>>> The Annual Mentoring and Evaluation is meant to help establish good
>>> communication between faculty and students, ensure the timely completion of
>>> degree objectives, and help avoid problems resulting from misunderstandings
>>> about rules, procedures and academic expectations within graduate programs.
>>>
>>> These evaluations are coordinated by the faculty Graduate Advisor in
>>> each program acting with the assistance of a the student's major professor
>>> and/or a graduate committee. The review includes a summary of the
>>> quality of the student's academic work for the year and academic objectives
>>> for the next period. It is useful to include discussion of any unusual
>>> problems which an individual student is experiencing (i.e., problems with
>>> research techniques or scholastic difficulties and the prognosis for
>>> overcoming them, warning if students are taking overly long in attaining
>>> their educational goals, personal problems affecting the student's work,
>>> problems created by outside occupational demands, etc.). Additionally, this
>>> would be an appropriate place to congratulate students on accomplishments
>>> and honors received by them during the year.
>>>
>>> The Graduate Division and the student receive copies of the review each
>>> year. To assist with this process, the Graduate Division, in
>>> collaboration with the Graduate Council, has created the *Annual
>>> Mentoring and Evaluation*. This form can be completed in R'Grad
>>> <https://graduate.ucr.edu/rgrad.ucr.edu>.
>>>
>>> *Annual Mentoring and Evaluation FAQs*
>>>
>>> *Who can see the AME petition in R'Grad?*
>>>
>>>    - *Only students can access and initiate the petition.*
>>>
>>> *What is the routing order for the AME? *
>>>
>>>    - Step 1: Student completes the Annual Mentoring and Evaluation
>>>    (AME) in R'Grad <https://graduate.ucr.edu/rgrad.ucr.edu>.
>>>       - (optional) If additional collaborators are required to be part
>>>       of the annual student review, they can be added into the routing. They have
>>>       the option to add comments regarding the student's academic progress.
>>>    - Step 2: Student's major professor completes information regarding
>>>    the student's progress. If the student doesn't have a major professor yet,
>>>    the Graduate Advisor will complete this portion.
>>>       - If an internal program evaluation has already been completed,
>>>       that can be attached here.
>>>    - Step 3: The AME returns to the student to review the assessment by
>>>    the major professor and any collaborators.
>>>
>>>
>>>    - Step 4: Graduate Staff review to track student progress and note
>>>    completion of the AME for students in the program.
>>>
>>>
>>>    - Step 5: Graduate Advisor (DGS) review for final approval.
>>>
>>>
>>>    - Step 6: Graduate Dean/Graduate Academic Affairs review.
>>>       - The AME for students making satisfactory progress will continue
>>>       through the routing process and be completed without review from the
>>>       Graduate Division. All AMEs with unsatisfactory progress will be reviewed
>>>       by the Vice Provost and Dean of Graduate Studies.
>>>
>>> Thanks, everyone.
>>>
>>> MB
>>> --
>>> Marissa Brookes
>>> Associate Professor and Director of Graduate Studies,
>>> Department of Political Science
>>> Faculty Co-Director, Inland Empire Labor and Community Center
>>> University of California, Riverside
>>> Watkins 2223
>>> (951) 827-5510
>>>
>>>
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