[Poscgrad] Important: Exam Storage and Security Procedures

[Donald Zarate]

Greetings, everyone,

This is a reminder about *proper exam storage and retention requirements*
for our department. Please review the following carefully to ensure
compliance with university policy:

   -

   🗃️ *Exams older than one year* (from *Fall 2024 or earlier*) should be
   turned in to *me or Lori* for secure departmental storage. We maintain
   these for recordkeeping and audit purposes.
   -

   🔐 *Exams from within the past year* (*Winter 2025 to present*) must be
   kept *under lock and key* at all times. This means that exams cannot be
   stored in open shelves, shared spaces, or unlocked filing cabinets.

If you *do not currently have a lockable storage space*, or if your exams
are stored in a container you *cannot personally lock or access securely*,
please contact me as soon as possible. We’ll help you identify or obtain a
secure storage solution.

Maintaining exam security is essential for protecting student privacy,
maintaining academic integrity, and meeting departmental compliance
requirements. Thank you all for taking a few minutes to check your storage
spaces and confirm they meet these standards.

Please don’t hesitate to reach out with any questions or if you need help
arranging secure storage.

Best Regards,
Donald Zarate
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