[Piwrs_coordinators] Update on July 2020 Ledgers and SuperDOPE Discrepancies

[Bobbi A McCracken]

Dear Colleagues,

Thank you for your patience.  All tasks outlined below have been completed to synchronize the general ledger and SuperDOPE.  Please proceed with your ledger reconciliations and reviews of PIWRS and/or Payroll Certifications.  Please direct questions to ucrfsfeedback at ucr.edu<mailto:ucrfsfeedback at ucr.edu>.

Sincerely,

Bobbi McCracken
Associate Vice Chancellor and Controller
Business & Financial Services
http://bfs.ucr.edu/
[cid:image001.png at 01D5699E.0AD26ED0]<http://www.ucr.edu/>



From: Bobbi A McCracken
Sent: Thursday, August 13, 2020 12:30 PM
To: msoadm at scotmail.ucr.edu; ucrfs_users at lists.ucr.edu; piwrs_coordinators at lists.ucr.edu; lrss_users at lists.ucr.edu
Cc: ucrfsfeedback at ucr.edu
Subject: Urgent Update: July 2020 Ledgers and SuperDOPE Discrepancies

Dear Colleagues,
It recently came to my attention a new defect was introduced in late July related to UCPath general ledger data. This defect caused data discrepancies between the general ledger (GL) and SuperDOPE on two salary cost transfer journals, FDR0085291 and FDR0085326, by including data in SuperDOPE that is not reflected in the ledger.  While UCPath works to resolve this issue, it is necessary to re-open the July ledgers and perform the following actions:

*        Reverse the transactions associated with the above referenced journals in UCRFS

*        Remove the erroneous data from SuperDOPE

*        Adjust the related indirect cost calculations

*        Rerun the Financial Transaction Detail Reports and Inception to Date Reports

*        Rerun the July 2020 PIWRS reports (currently in PIWRS Coordinator queues

o   Please hold off on making any additional projections, comments, etc.

*        Rerun the July 2020 Payroll Certifications on impacted funds

o   Please hold off on making any direct cost adjustments, cost sharing, comments, etc.

*        Once the UCPath data is corrected, the transactions will be recorded into the August accounting period.


These actions will ensure the GL and SuperDOPE remain in sync.  The Accounting Office and ITS are committed to completing these tasks as soon as possible.  Notifications will be provided when the revised reports are available. The Accounting Office will immediately apply additional validations to avoid this situation in the future.
I apologize for the inconvenience caused by this situation.  Questions can be directed to ucrfsfeedback at ucr.edu<mailto:ucrfsfeedback at ucr.edu>
Sincerely,
Bobbi McCracken
Associate Vice Chancellor and Controller
Business & Financial Services
http://bfs.ucr.edu/
[cid:image001.png at 01D5699E.0AD26ED0]<http://www.ucr.edu/>

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