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<p class="MsoNormal"><span style="color:#1F497D">Dear Colleagues,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Thank you for your patience. All tasks outlined below have been completed to synchronize the general ledger and SuperDOPE. Please proceed with your ledger reconciliations and reviews of PIWRS and/or Payroll
Certifications. Please direct questions to <a href="mailto:ucrfsfeedback@ucr.edu">
ucrfsfeedback@ucr.edu</a>.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Sincerely,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Bobbi McCracken<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Associate Vice Chancellor and Controller<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Business & Financial Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><a href="http://bfs.ucr.edu/"><b><span lang="EN" style="font-size:10.0pt">http://bfs.ucr.edu/</span></b></a></span><b><u><span lang="EN" style="font-size:10.0pt;color:#383838"><o:p></o:p></span></u></b></p>
<p class="MsoNormal"><a href="http://www.ucr.edu/"><span style="color:#1F497D;text-decoration:none"><img border="0" width="188" height="37" style="width:1.9583in;height:.3833in" id="_x0000_i1026" src="cid:image003.png@01D6723C.58597430" alt="cid:image001.png@01D5699E.0AD26ED0"></span></a><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Bobbi A McCracken <br>
<b>Sent:</b> Thursday, August 13, 2020 12:30 PM<br>
<b>To:</b> msoadm@scotmail.ucr.edu; ucrfs_users@lists.ucr.edu; piwrs_coordinators@lists.ucr.edu; lrss_users@lists.ucr.edu<br>
<b>Cc:</b> ucrfsfeedback@ucr.edu<br>
<b>Subject:</b> Urgent Update: July 2020 Ledgers and SuperDOPE Discrepancies<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:105%">Dear Colleagues,<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:105%">It recently came to my attention a new defect was introduced in late July related to UCPath general ledger data. This defect caused data discrepancies between the general ledger (GL) and SuperDOPE
on two salary cost transfer journals, FDR0085291 and FDR0085326, by including data in SuperDOPE that is not reflected in the ledger. While UCPath works to resolve this issue, it is necessary to re-open the July ledgers and perform the following actions:<o:p></o:p></p>
<p class="MsoNormalCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;line-height:105%;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Reverse the transactions associated with the above referenced journals in UCRFS<o:p></o:p></p>
<p class="MsoNormalCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;line-height:105%;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Remove the erroneous data from SuperDOPE<o:p></o:p></p>
<p class="MsoNormalCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;line-height:105%;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Adjust the related indirect cost calculations<o:p></o:p></p>
<p class="MsoNormalCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;line-height:105%;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Rerun the Financial Transaction Detail Reports and Inception to Date Reports<o:p></o:p></p>
<p class="MsoNormalCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;line-height:105%;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Rerun the July 2020 PIWRS reports (currently in PIWRS Coordinator queues<o:p></o:p></p>
<p class="MsoNormalCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:1.5in;mso-add-space:auto;text-indent:-.25in;line-height:105%;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Please hold off on making any additional projections, comments, etc.<o:p></o:p></p>
<p class="MsoNormalCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;line-height:105%;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Rerun the July 2020 Payroll Certifications on impacted funds<o:p></o:p></p>
<p class="MsoNormalCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:1.5in;mso-add-space:auto;text-indent:-.25in;line-height:105%;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Please hold off on making any direct cost adjustments, cost sharing, comments, etc.<o:p></o:p></p>
<p class="MsoNormalCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;line-height:105%;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Once the UCPath data is corrected, the transactions will be recorded into the August accounting period.<o:p></o:p></p>
<p class="MsoNormalCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:1.0in;mso-add-space:auto;line-height:105%">
<o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:105%">These actions will ensure the GL and SuperDOPE remain in sync. The Accounting Office and ITS are committed to completing these tasks as soon as possible. Notifications will be provided when
the revised reports are available. The Accounting Office will immediately apply additional validations to avoid this situation in the future.
<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:105%">I apologize for the inconvenience caused by this situation. Questions can be directed to
<a href="mailto:ucrfsfeedback@ucr.edu">ucrfsfeedback@ucr.edu</a> <o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:105%">Sincerely,<o:p></o:p></p>
<p class="MsoNormal">Bobbi McCracken<o:p></o:p></p>
<p class="MsoNormal">Associate Vice Chancellor and Controller<o:p></o:p></p>
<p class="MsoNormal">Business & Financial Services<o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"><a href="http://bfs.ucr.edu/"><b><span lang="EN" style="font-size:10.0pt">http://bfs.ucr.edu/</span></b></a></span><b><u><span lang="EN" style="font-size:10.0pt;color:#383838"><o:p></o:p></span></u></b></p>
<p class="MsoNormal"><a href="http://www.ucr.edu/"><span style="color:windowtext;text-decoration:none"><img border="0" width="188" height="37" style="width:1.9583in;height:.3833in" id="Picture_x0020_1" src="cid:image003.png@01D6723C.58597430" alt="cid:image001.png@01D5699E.0AD26ED0"></span></a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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