[Physics-grads-open] REMINDER | Fiscal closing Deadlines

[Jennifer Reising]

We are still receiving orders in ebuy please note: we cannot process any more orders through ebuy.  Please do not place any more ebuy orders.  Please email physicspurchandtrvl at ucr.edu<mailto:physicspurchandtrvl at ucr.edu>
with any questions and or urgent issues and I will be happy to assist.

Wednesday is the last day to turn in any purchasing requests by 5pm (this includes procard purchases) for these to get processed before our black out to the systems.  Please submit your purchasing requests in ebuy by 5pm Wednesday for processing.

The travel system will be shut down as of tomorrow, we will not be able to process any travel reimbursements, bookings or any other travel related expenses after today.

Just a reminder:
[cid:image002.png at 01D9A439.077A0A70]<https://plantbiology.ucr.edu/>FISCAL CLOSE NOTICES

I am writing to you with an important fiscal closing deadline for our administrative offices. Please read these deadlines carefully as the deadlines listed in this communication are final. Requests submitted after the deadlines outlined below may not be processed until after July 5. Please let me know if you have any questions and/or concerns.
ALL PURCHASING/TRAVEL/REIMBURSMENTS
BLACK OUT PERIOD JUNE 26th-JULY 5th
NO TRANSACTIONS CAN BE PROCESSED DURING THIS TIME

June 14th
Supply and/or Services Any Orders less than $5,000
In order to be a bona fide encumbrance, a valid purchase order must be issued to a vendor on or before June 14, 2023 by the department.

Please plan your purchases well in advance and submit your requests via eBuy by June 14th. If there are any questions regarding the preparation of your purchase orders, please contact physicspurchandtrvl at ucr.edu<mailto:physicspurchandtrvl at ucr.edu> for assistance.






PROCARD PURCHASING DEADLINE
[cid:image003.png at 01D9A439.077A0A70]<https://plantbiology.ucr.edu/>

DEADLINE
Friday, June 14, 2023


I am writing to inform you of a very important purchasing/ProCard deadline of June 14th. The campus cutoff for ProCard purchases is on the 14th, and so we must receive all ProCard purchase requests no later than June 14th for internal processing to meet the deadline. Items received after the 14th may not meet the deadline, so we appreciate your cooperation in submitting all requests in advance.

ProCard purchases will resume after July 6th for all items that do not meet the submission deadline outlined above. Please let me know if you have any questions and/or concerns.


VENDORS THAT COMMONLY REQUIRE PCARD
Amazon
Office Depot Supplies
Any vendor not in our ecatalog shopping
Any publication charges.
Any outside vendor/internet order






CONTACT
For all procurement questions or concerns please contact physicspurchandtrvl at ucr.edu<mailto:physicspurchandtrvl at ucr.edu>
For questions regarding conference fees please contact physicspurchandtrvl at ucr.edu<mailto:physicspurchandtrvl at ucr.edu>
Monday through Friday                        8:00AM- 12:00PM   &   1:00PM- 5:00PM


Kind regards,

Jennifer Reising
Financial Services Supervisor
UC Riverside | Physics & Astronomy
3047 Physics Building | Riverside, California 92521
Office: 951.827.5033 | jreising at ucr.edu<mailto:jreising at ucr.edu>
In-person office hours:  Monday, Wednesday & Thursday from 8:00 am - 5:00 pm
Virtual office hours:  Tuesday & Friday from 8:00 am - 5:00 pm
[cid:image001.png at 01D9A439.076D6040]





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