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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-size:18.0pt">We are still receiving orders in ebuy please note: we cannot process any more orders through ebuy. Please do not place any more ebuy orders. Please email
<a href="mailto:physicspurchandtrvl@ucr.edu">physicspurchandtrvl@ucr.edu</a> <o:p>
</o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:18.0pt">with any questions and or urgent issues and I will be happy to assist.<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:18.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:18.0pt">Wednesday is the last day to turn in any purchasing requests by 5pm (this includes procard purchases) for these to get processed before our black out to the systems. Please submit your purchasing requests
in ebuy by 5pm Wednesday for processing.<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b>The travel system will be shut down as of tomorrow, we will not be able to process any travel reimbursements, bookings or any other travel related expenses after today.<o:p></o:p></b></p>
<p class="MsoNormal"><b><span style="font-size:18.0pt"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:18.0pt">Just a reminder:<o:p></o:p></span></b></p>
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</v:shapetype><v:shape id="Picture_x0020_3" o:spid="_x0000_s1027" type="#_x0000_t75" href="https://plantbiology.ucr.edu/" target="""_blank""" style='position:absolute;margin-left:98.8pt;margin-top:22.25pt;width:150pt;height:22.45pt;z-index:251659264;visibility:visible;mso-wrap-style:square;mso-width-percent:0;mso-height-percent:0;mso-wrap-distance-left:9pt;mso-wrap-distance-top:0;mso-wrap-distance-right:9pt;mso-wrap-distance-bottom:0;mso-position-horizontal:right;mso-position-horizontal-relative:text;mso-position-vertical:absolute;mso-position-vertical-relative:line;mso-width-percent:0;mso-height-percent:0;mso-width-relative:page;mso-height-relative:page' o:allowoverlap="f" o:button="t">
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</v:shape><![endif]--><![if !vml]><a href="https://plantbiology.ucr.edu/" target="""_blank"""><img border="0" width="200" height="30" style="width:2.0833in;height:.3125in" src="cid:image002.png@01D9A439.077A0A70" align="right" hspace="12" title="" v:shapes="Picture_x0020_3"></a><![endif]><b><span style="font-size:16.0pt;line-height:105%;color:#003EA5">FISCAL
CLOSE NOTICES</span></b><b><span style="font-size:16.0pt;line-height:105%;color:#0074BC">
</span></b><span style="font-size:16.0pt;line-height:105%;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:6.0pt;line-height:105%"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%">I am writing to you with an important fiscal closing deadline for our administrative offices. Please read these deadlines carefully as the deadlines listed in this
communication are final. Requests submitted after the deadlines outlined below may not be processed until after July 5. Please let me know if you have any questions and/or concerns.<o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><b><i><span style="background:yellow;mso-highlight:yellow">ALL PURCHASING/TRAVEL/REIMBURSMENTS<o:p></o:p></span></i></b></p>
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><b><i><span style="color:red;background:yellow;mso-highlight:yellow">BLACK OUT PERIOD JUNE 26<sup>th</sup>-JULY 5<sup>th</sup>
<o:p></o:p></span></i></b></p>
<p class="MsoNormal" align="center" style="text-align:center;line-height:105%"><b><i><span style="background:yellow;mso-highlight:yellow">NO TRANSACTIONS CAN BE PROCESSED DURING THIS TIME</span><o:p></o:p></i></b></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><b><span style="font-size:14.0pt;line-height:105%">June 14th </span></b><span style="font-size:12.0pt;line-height:105%"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><i><span style="font-size:12.0pt;line-height:105%;color:red">Supply and/or Services Any Orders less than $5,000</span></i><b><span style="font-size:14.0pt;line-height:105%"><o:p></o:p></span></b></p>
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<td width="439" valign="top" style="width:329.1pt;border:none;border-bottom:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:.85pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%">In order to be a bona fide encumbrance, a valid purchase order must be issued to a vendor on or before June 14, 2023 by the department.
</span><o:p></o:p></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:8.0pt;line-height:105%"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%">Please plan your purchases well in advance and submit your requests via eBuy by June 14th. If there are any questions regarding the preparation of your purchase orders,
please contact </span><a href="mailto:physicspurchandtrvl@ucr.edu"><span style="font-size:12.0pt;line-height:105%">physicspurchandtrvl@ucr.edu</span></a><span style="font-size:12.0pt;line-height:105%"> for assistance.<b><o:p></o:p></b></span></p>
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<p class="MsoNormal" style="line-height:105%"><b><span style="font-size:14.0pt;line-height:105%"><o:p> </o:p></span></b></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-top:3.0pt;line-height:105%"><i><span style="font-size:12.0pt;line-height:105%"><o:p> </o:p></span></i></p>
</td>
<td width="439" valign="top" style="width:329.1pt;border:none;border-bottom:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:.85pt">
<p class="TableParagraph" style="mso-margin-top-alt:0in;margin-right:27.1pt;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;line-height:105%">
<span style="font-size:12.0pt;line-height:105%;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<td width="415" colspan="2" style="width:311.3pt;border:none;border-bottom:solid windowtext 1.0pt;padding:5.75pt 5.75pt 5.75pt 5.75pt;height:18.8pt">
<p class="MsoNormal" style="line-height:105%"><b><span style="font-size:16.0pt;line-height:105%;color:#003EA5;background:yellow;mso-highlight:yellow">PROCARD PURCHASING DEADLINE</span></b><span style="font-size:16.0pt;line-height:105%;background:yellow;mso-highlight:yellow;mso-ligatures:none"><o:p></o:p></span></p>
</td>
<td width="415" valign="top" style="width:311.35pt;border:none;border-bottom:solid windowtext 1.0pt;padding:0in 0in 0in 0in;height:18.8pt">
<p class="MsoNormal" style="line-height:105%"><!--[if gte vml 1]><v:shape id="Picture_x0020_2" o:spid="_x0000_s1026" type="#_x0000_t75" href="https://plantbiology.ucr.edu/" target="""_blank""" style='position:absolute;margin-left:-9pt;margin-top:0;width:150pt;height:22.45pt;z-index:251660288;visibility:visible;mso-wrap-style:square;mso-width-percent:0;mso-height-percent:0;mso-wrap-distance-left:9pt;mso-wrap-distance-top:0;mso-wrap-distance-right:9pt;mso-wrap-distance-bottom:0;mso-position-horizontal:absolute;mso-position-horizontal-relative:text;mso-position-vertical:absolute;mso-position-vertical-relative:line;mso-width-percent:0;mso-height-percent:0;mso-width-relative:page;mso-height-relative:page' o:allowoverlap="f" o:button="t">
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<w:wrap type="through" anchory="line"/>
</v:shape><![endif]--><![if !vml]><a href="https://plantbiology.ucr.edu/" target="""_blank"""><img border="0" width="200" height="30" style="width:2.0833in;height:.3125in" src="cid:image003.png@01D9A439.077A0A70" align="left" hspace="12" title="" v:shapes="Picture_x0020_2"></a><![endif]><span style="font-size:16.0pt;line-height:105%;background:yellow;mso-highlight:yellow"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"> <o:p></o:p></p>
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<p class="MsoNormal" style="line-height:105%"><b><span style="background:yellow;mso-highlight:yellow">DEADLINE</span></b><span style="background:yellow;mso-highlight:yellow"><o:p></o:p></span></p>
</td>
<td width="680" colspan="2" valign="top" style="width:510.15pt;border:none;border-bottom:solid windowtext 1.0pt;padding:0in 0in 0in 0in;height:13.95pt">
<p class="MsoNormal" style="margin-top:3.0pt;line-height:105%"><b><span style="background:yellow;mso-highlight:yellow">Friday, June 14, 2023<o:p></o:p></span></b></p>
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<td width="17" style="width:12.75pt;padding:0in 0in 0in 0in;height:13.95pt">
<p class="MsoNormal" style="line-height:105%"> <o:p></o:p></p>
</td>
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<td width="830" colspan="3" valign="top" style="width:622.65pt;border:none;border-bottom:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:67.25pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:6.0pt;line-height:105%;background:yellow;mso-highlight:yellow"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="background:yellow;mso-highlight:yellow">I am writing to inform you of a very important
<b>purchasing/ProCard deadline of June 14<sup>th</sup>.</b> The campus cutoff for ProCard purchases is on the 14<sup>th</sup>, and so we
<b>must</b> <b>receive all ProCard purchase requests no later than June 14<sup>th</sup></b> for internal processing to meet the deadline. Items received after the 14<sup>th</sup> may not meet the deadline, so we appreciate your cooperation in submitting all
requests in advance. <o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="background:yellow;mso-highlight:yellow"> <o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="background:yellow;mso-highlight:yellow">ProCard purchases will resume after July 6th for all items that do not meet the submission deadline outlined above. Please let me know if you have any questions
and/or concerns</span>. <o:p></o:p></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:12.0pt;line-height:105%;background:yellow;mso-highlight:yellow"><o:p> </o:p></span></p>
</td>
<td width="17" style="width:12.75pt;padding:0in 0in 0in 0in;height:67.25pt">
<p class="MsoNormal" style="line-height:105%"> <o:p></o:p></p>
</td>
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<tr style="height:.85pt">
<td width="150" valign="top" style="width:112.5pt;border:none;border-bottom:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:.85pt">
<p class="MsoNormal" style="line-height:105%"><b><span style="font-size:12.0pt;line-height:105%">VENDORS THAT COMMONLY REQUIRE PCARD
<o:p></o:p></span></b></p>
</td>
<td width="698" colspan="3" valign="top" style="width:523.15pt;border:none;border-bottom:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:.85pt">
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="495" style="width:371.0pt;border-collapse:collapse">
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<p class="MsoNormal" style="line-height:105%"><span style="color:black">Amazon<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="color:black">Office Depot Supplies<o:p></o:p></span></p>
</td>
<td width="148" nowrap="" valign="top" style="width:110.75pt;padding:0in 5.4pt 0in 5.4pt;height:15.0pt">
<p class="MsoNormal" style="line-height:105%"><span style="color:black">Any vendor not in our ecatalog shopping
<o:p></o:p></span></p>
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<td width="192" nowrap="" valign="top" style="width:143.7pt;padding:0in 5.4pt 0in 5.4pt;height:15.0pt">
<p class="MsoNormal" style="line-height:105%"><span style="color:black">Any publication charges.<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="color:black">Any outside vendor/internet order<o:p></o:p></span></p>
</td>
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<tr style="height:15.0pt">
<td width="155" nowrap="" valign="top" style="width:116.55pt;padding:0in 5.4pt 0in 5.4pt;height:15.0pt">
<p class="MsoNormal" style="line-height:105%"><span style="color:black"><o:p> </o:p></span></p>
</td>
<td width="148" nowrap="" valign="top" style="width:110.75pt;padding:0in 5.4pt 0in 5.4pt;height:15.0pt">
<p class="MsoNormal" style="line-height:105%"><span style="color:black"><o:p> </o:p></span></p>
</td>
<td width="192" nowrap="" valign="top" style="width:143.7pt;padding:0in 5.4pt 0in 5.4pt;height:15.0pt">
<p class="MsoNormal" style="line-height:105%"><span style="color:black"><o:p> </o:p></span></p>
</td>
</tr>
<tr style="height:15.0pt">
<td width="155" nowrap="" valign="top" style="width:116.55pt;padding:0in 5.4pt 0in 5.4pt;height:15.0pt">
<p class="MsoNormal" style="line-height:105%"><span style="color:black"><o:p> </o:p></span></p>
</td>
<td width="148" nowrap="" valign="top" style="width:110.75pt;padding:0in 5.4pt 0in 5.4pt;height:15.0pt">
<p class="MsoNormal" style="line-height:105%"><span style="color:black"><o:p> </o:p></span></p>
</td>
<td width="192" nowrap="" valign="top" style="width:143.7pt;padding:0in 5.4pt 0in 5.4pt;height:15.0pt">
<p class="MsoNormal" style="line-height:105%"><span style="color:black"><o:p> </o:p></span></p>
</td>
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</td>
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<tr style="height:.85pt">
<td width="150" valign="top" style="width:112.5pt;border:none;border-bottom:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:.85pt">
<p class="MsoNormal" style="line-height:105%"><b>CONTACT<o:p></o:p></b></p>
</td>
<td width="698" colspan="3" valign="top" style="width:523.15pt;border:none;border-bottom:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:.85pt">
<p class="MsoNormal" style="margin-top:3.0pt;line-height:105%">For all procurement questions or concerns please contact
<a href="mailto:physicspurchandtrvl@ucr.edu">physicspurchandtrvl@ucr.edu</a><o:p></o:p></p>
<p class="MsoNormal" style="margin-top:3.0pt;line-height:105%">For questions regarding conference fees please contact
<a href="mailto:physicspurchandtrvl@ucr.edu">physicspurchandtrvl@ucr.edu</a><o:p></o:p></p>
<p class="MsoNormal" style="margin-top:3.0pt;line-height:105%"><i>Monday through Friday</i> 8:00AM- 12:00PM & 1:00PM- 5:00PM
<span style="font-size:12.0pt;line-height:105%"><o:p></o:p></span></p>
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<td width="397" style="width:297.75pt;padding:0in 0in 0in 0in"></td>
<td width="17" style="width:12.75pt;padding:0in 0in 0in 0in"></td>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Book Antiqua",serif;color:#2E74B5;mso-ligatures:none">Kind regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Book Antiqua",serif;color:#2E74B5;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Book Antiqua",serif;color:#2E74B5;mso-ligatures:none">Jennifer Reising</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Book Antiqua",serif;color:#2E74B5;mso-ligatures:none">Financial Services Supervisor</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none">UC Riverside<b> |</b> Physics & Astronomy
</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none">3047 Physics Building
<b>|</b> Riverside, California 92521</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none">Office: 951.827.5033
<b>|</b> </span><a href="mailto:jreising@ucr.edu"><span style="mso-ligatures:none">jreising@ucr.edu</span></a><span style="color:black;mso-ligatures:none">
</span><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F3864;mso-ligatures:none"> </span></i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:#4472C4;background:silver;mso-highlight:silver;mso-ligatures:none">In-person office hours: Monday, Wednesday & Thursday from 8:00 am – 5:00 pm</span></b><span style="font-size:10.0pt;color:#4472C4;background:silver;mso-highlight:silver;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:#4472C4;background:silver;mso-highlight:silver;mso-ligatures:none">Virtual office hours: Tuesday & Friday from 8:00 am – 5:00 pm</span></b><span style="font-size:10.0pt;color:#4472C4;mso-ligatures:none"><o:p></o:p></span></p>
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