[Office-of-research] Using Proposals@ucr.edu to Submit Proposals to Sponsored Programs Administration

Bruce Morgan bruce.morgan at ucr.edu
Mon May 7 09:52:56 PDT 2007

Since the inception of its use in August 2006, more than 350 proposals have
been submitted to Sponsored Programs Administration (SPA) via
Proposals at ucr.edu.  This represents approximately 40% of all proposals
submitted to SPA between August 1, 2006 and April 30, 2007.  Receiving
proposals electronically through this e-mail account has improved SPA's
ability to facilitate the receipt, log-in, review and approval of your

For those units that routinely use Proposals at ucr.edu, please accept my
thanks and appreciation.  For those units that have not tried using this
method for submitting proposals to SPA, I encourage you to do so.  Using
Proposals at ucr.edu allows a unit to become accustomed to submitting proposals
electronically to SPA and will better prepare the unit for using eCAF, UCR's
electronic proposal routing and approval system, which is planned for phased
implementation to the campus starting in early FY 07-08.  (For eCAF pilot
departments, please continue to use eCAF for submitting proposals to SPA.)

The Guidelines for Submitting Proposals to SPA via Proposals at ucr.edu are
provided below for your information and review.  

If you have any questions regarding Proposals at ucr.edu, please direct them to
the Contract and Grant Officer (CGO) <http://or.ucr.edu/home/Staff.aspx?t=3>
assigned to your unit, your <http://or.ucr.edu/home/Staff.aspx?t=2>  CGO's
Team Leader, or to me.


Bruce Morgan

Assistant Vice Chancellor for Research

Office of Research


X25535 - Front Office

X22205 - Direct Line

X24483 - Fax 

(951) 347-2428 - Cell


Guidelines for Submitting Proposals to SPA via Proposals at ucr.edu

Please use one e-mail to submit a proposal. If it is not possible to submit
a proposal using one e-mail, please contact the team leader
<http://or.ucr.edu/home/Staff.aspx?t=2>  assigned to your department/unit
prior to submitting the proposal.  Submitting a proposal using more then one
e-mail can be confusing and may result in SPA logging in two proposals
rather than one.

Please attach the following to the proposal e-mail:

A PDF file containing a completed and signed Campus Approval Form (CAF).
Please note that a completed and signed CAF is essential for initiating
SPA's review of a proposal.  Please name this file "CAF.pdf" or use a
similar name so that the file may be easily identified.

For proposals that will be submitted via Grants.gov or similar electronic
systems (i.e., a PureEdge file or Adobe Forms file is uploaded by SPA to the
sponsor's electronic submission system), please attach the required file(s)
containing all portions of the application necessary to enable SPA to review
the and submit the proposal (see below).

For proposals that must be submitted via NSF FastLane or similar electronic
systems (i.e., the proposal is assembled by inputting information into the
sponsor's electronic proposal system and SPA reviews and approves the
proposal from within the sponsor's system), please attach only the CAF.

For paper proposals or proposals that will be submitted to the sponsor via
e-mail, please attach a single PDF file and name the file "Proposal.pdf" or
use a similar name so that the file may be easily identified.  If it is not
possible to provide the proposal as a single PDF file, please submit the
proposal budget as a single Excel file named "Budget.xls" and the body of
the proposal (including the budget justification) as a single Word document
named "Proposal.doc". 

For proposals submitted to non-governmental sponsors that are not on the
exempt sponsor list <http://www.ucop.edu/research/exempt.html> , completed
and signed 700-U forms for the PI and Co-PIs may be attached as a single PDF
file.  Please name this file "700-U.pdf" or use a similar name so that the
file may be easily identified. Please note that state statutes require the
Office of Research to have the original signed 700-U forms on file.
Consequently, the original signed forms must be either hand delivered or
sent via campus mail to the CGO conducting the proposal review.  The forms
should be received in SPA within five business days after SPA approves the

Please note that in those instances when a sponsor requires the submission
of an application face page and/or other pages signed by the PI and an
authorized institutional official, it will be necessary to forward the pages
requiring original signatures to SPA.  Any such pages should be directed to
the attention of the Contract and Grant Officer (CGO)
<http://or.ucr.edu/home/Staff.aspx?t=3>  assigned to your unit along with a
cover sheet containing the proposal number and the name of the PI.  Please
be sure that the PI has signed the page(s) where applicable and dated their
signature.  Alternatives to cover sheets, such as post-it notes are
acceptable provided that they include the requested information and are
securely affixed to the pages requiring original signatures.



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