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<p><font size=2 face=Arial><span style='font-size:11.0pt;font-family:Arial'>Since
the inception of its use in August 2006, more than 350 proposals have been
submitted to Sponsored Programs Administration (SPA) via
Proposals@ucr.edu. This represents approximately 40% of all proposals
submitted to SPA between August 1, 2006 and April 30, 2007. Receiving
proposals electronically through this e-mail account has improved SPA’s
ability to facilitate the receipt, log-in, review and approval of your
proposals.<o:p></o:p></span></font></p>
<p><font size=2 face=Arial><span style='font-size:11.0pt;font-family:Arial'>For
those units that routinely use Proposals@ucr.edu, please accept my thanks and
appreciation. For those units that have not tried using this method for
submitting proposals to SPA, I encourage you to do so. Using
Proposals@ucr.edu allows a unit to become accustomed to submitting proposals
electronically to SPA and will better prepare the unit for using eCAF,
UCR’s electronic proposal routing and approval system, which is planned
for phased implementation to the campus starting in early FY 07-08. (For
eCAF pilot departments, please continue to use eCAF for submitting proposals to
SPA.)<o:p></o:p></span></font></p>
<p><font size=2 face=Arial><span style='font-size:11.0pt;font-family:Arial'>The
Guidelines for Submitting Proposals to SPA via Proposals@ucr.edu are provided
below for your information and review. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt'>If
you have any questions regarding Proposals@ucr.edu, please direct them to the <a
href="http://or.ucr.edu/home/Staff.aspx?t=3">Contract and Grant Officer (CGO)
assigned to your unit</a>, <a href="http://or.ucr.edu/home/Staff.aspx?t=2">your
CGO’s Team Leader</a>, or to me.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoAutoSig><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>Bruce Morgan<o:p></o:p></span></font></p>
<p class=MsoAutoSig><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>Assistant Vice Chancellor for Research<o:p></o:p></span></font></p>
<p class=MsoAutoSig><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>Office of Research<o:p></o:p></span></font></p>
<p class=MsoAutoSig><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoAutoSig><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>X25535 – Front Office<o:p></o:p></span></font></p>
<p class=MsoAutoSig><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>X22205 – Direct Line<o:p></o:p></span></font></p>
<p class=MsoAutoSig><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>X24483 – Fax <o:p></o:p></span></font></p>
<p class=MsoAutoSig><font size=2 face=Arial><span style='font-size:11.0pt;
font-family:Arial'>(951) 347-2428 - Cell<o:p></o:p></span></font></p>
<p><font size=2 face=Arial><span style='font-size:11.0pt;font-family:Arial'>**************************************************<o:p></o:p></span></font></p>
<p><u><font size=2 face=Arial><span style='font-size:11.0pt;font-family:Arial'>Guidelines
for Submitting Proposals to SPA via Proposals@ucr.edu<o:p></o:p></span></font></u></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:11.0pt'>Please use one e-mail to
submit a proposal. If it is not possible to submit a proposal using one e-mail,
please contact the <a href="http://or.ucr.edu/home/Staff.aspx?t=2">team leader
assigned to your department/unit</a> prior to submitting the proposal.
Submitting a proposal using more then one e-mail can be confusing and may
result in SPA logging in two proposals rather than one.<o:p></o:p></span></font></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:11.0pt'>Please attach the following to
the proposal e-mail:<o:p></o:p></span></font></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
margin-left:.5in'><font size=2 face=Arial><span style='font-size:11.0pt'>A PDF
file containing a <strong><b><font face=Arial><span style='font-family:Arial'>completed
and signed</span></font></b></strong> Campus Approval Form (CAF). Please
note that a completed and signed CAF is essential for initiating SPA’s
review of a proposal. Please name this file “CAF.pdf” or use
a similar name so that the file may be easily identified.<o:p></o:p></span></font></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
margin-left:.5in'><font size=2 face=Arial><span style='font-size:11.0pt'>For
proposals that will be submitted via Grants.gov or similar electronic systems
(i.e., a PureEdge file or Adobe Forms file is uploaded by SPA to the
sponsor’s electronic submission system), please attach the required
file(s) containing all portions of the application necessary to enable SPA to
review the and submit the proposal (see below).<o:p></o:p></span></font></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
margin-left:.5in'><font size=2 face=Arial><span style='font-size:11.0pt'>For
proposals that must be submitted via NSF FastLane or similar electronic systems
(i.e., the proposal is assembled by inputting information into the
sponsor’s electronic proposal system and SPA reviews and approves the
proposal from within the sponsor’s system), please attach only the CAF.<o:p></o:p></span></font></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
margin-left:.5in'><font size=2 face=Arial><span style='font-size:11.0pt'>For
paper proposals or proposals that will be submitted to the sponsor via e-mail,
please attach a single PDF file and name the file “Proposal.pdf” or
use a similar name so that the file may be easily identified. If it is
not possible to provide the proposal as a single PDF file, please submit the
proposal budget as a single Excel file named “Budget.xls” and the
body of the proposal (including the budget justification) as a single Word
document named “Proposal.doc”. <o:p></o:p></span></font></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
margin-left:.5in'><font size=2 face=Arial><span style='font-size:11.0pt'>For
proposals submitted to non-governmental sponsors that are <b><span
style='font-weight:bold'>not</span></b> on the <a
href="http://www.ucop.edu/research/exempt.html">exempt sponsor list</a>, <strong><b><font
face=Arial><span style='font-family:Arial'>completed and signed</span></font></b></strong>
700-U forms for the PI and Co-PIs may be attached as a single PDF file.
Please name this file “700-U.pdf” or use a similar name so that the
file may be easily identified. <b><span style='font-weight:bold'>Please note
that state statutes require the Office of Research to have the original signed
700-U forms on file. Consequently, th</span></b>e <strong><b><font
face=Arial><span style='font-family:Arial'>original signed forms must be either
hand delivered or sent via campus mail to the CGO conducting the proposal
review. The forms should be received in SPA within five business days
after SPA approves the proposal.</span></font></b></strong><o:p></o:p></span></font></p>
<p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><font
size=2 face=Arial><span style='font-size:11.0pt'>Please note that in those
instances when a sponsor requires the submission of an application face page
and/or other pages signed by the PI and an authorized institutional official,
it will be necessary to forward the pages requiring original signatures to
SPA. Any such pages should be directed to the attention of the <a
href="http://or.ucr.edu/home/Staff.aspx?t=3">Contract and Grant Officer (CGO)
assigned to your unit</a> along with a cover sheet containing the proposal
number and the name of the PI. Please be sure that the PI has signed the
page(s) where applicable <strong><b><font face=Arial><span style='font-family:
Arial'>and dated their signature</span></font></b></strong>. Alternatives
to cover sheets, such as post-it notes are acceptable provided that they
include the requested information and are securely affixed to the pages
requiring original signatures.<o:p></o:p></span></font></p>
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