[Microplantpath_faculty] Fwd: Admin updates

[Dominica Albitre]

Good afternoon Faculty,

As we come into the new fiscal year, I wanted to share the updated
analyst workload assignments in BMP.  Beginning next week, the analysts
will be working with their updated workload distributions; please see
attached.

A couple of updates/reminders:

   - Please use the updated Kuali form
   <https://bmp.ucr.edu/contracts-grants#kuali-questionnaire-form> for
   proposal submission requests. This form notifies our entire C&G team when a
   Kuali submission request is initiated, ensuring that if an analyst is out,
   another team member can step in to assist. Try to provide a 2 week notice
   when possible. The earlier the analyst is informed of an upcoming
   submission, the sooner they can begin follow‑up, coordinate with
   subs/co‑PIs, finalize budgets, and ensure timely submission to RED for a
   thorough review. If there is a subaward, please engage your analyst at
   least 3 weeks in advance to allow time to coordinate with the subaward
   institution.
   - Payroll certifications are still underway. Faculty will continue to
   receive periodic reminders to complete their certifications. Please
   complete your certifications as soon as possible after receiving
   notification to help avoid delays in award management, financial reporting,
   and award closeout activities. If you have any questions, please contact
   your analyst.
   - The review and closeout of expired awards has begun.  Your analyst
   will be in communication as part of the closeout process.
   - Your current analyst will be sending statements as of the last
   certified ledger (May) to provide you with a balance update on your awards.
   - The purchasing & travel team have been communicating regarding
   pending/outstanding travel and encumbrances to assist with proper closeout.
   - The purchasing & travel team are reviewing unpaid AP invoices that are
   on a hold status. Please provide an updated COA to allow these invoices to
   be paid and closed.
   - T&E Cardholders: Purchasing will be in contact regarding outstanding
   T&E Card reconciliations.  Currently, there are expenditures that are older
   than 120 days and need to be reconciled and closed as soon as possible.
   Please remember T&E card expenditures must be reconciled and closed within
   30 days to be compliant with campus policy.

Erinn Seedfelt will be taking a Leave of absence from July 2-23.  If you
need assistance, please communicate your needs to the BMP analyst email,
and a member of the team will assist.

Kylee is currently on leave, with an estimated return by the end of
August.

If you have any questions or concerns, please feel free to contact me
and/or the analyst/purchasing & travel team accordingly.  We are here to
assist.

Thank you,

*Dominica Albitre*
*Financial Administrative Officer*
*UC Riverside | BMP Administrative Unit <https://bmpn.ucr.edu/>*
900 University Ave, Riverside, California 92521 | Boyce Hall
dalbitre at ucr.edu | 951-827-6256
*Director of Professional Development, Staff Assembly 2025-2026*
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