[Lilab] [Faculty] [APO ASE and GSRs Update] ASEs and GSRs Leave Reporting and TARS Deployment October 2023 Information and Job Aids
Wei Vivian Li
weil at ucr.edu
Sun Nov 5 17:20:58 PST 2023
Just to add that you don't need to take further actions for October, but
please remember to file the reports before each deadline for future pay
periods to avoid delays in getting your pay.
On Sun, Nov 5, 2023 at 5:08 PM Wei Vivian Li <weil at ucr.edu> wrote:
> Please see the forwarded email for more information on Time & Attendance
> Reporting System (TARS). *ASEs and GSRs* are required to complete the
> leave reporting for each active job and *for each pay period*. Basically,
> both ASEs and GSRs are required by UCR to report any leaves on workdays,
> and you need to file the report even if no leaves are taken in a pay
> period. *Read the full email to make sure that you understand your
> responsibilities with this new system.*
>
> Some of you didn't submit the reports on time for the October pay period
> (if you receive the email notifications that I forwarded to you earlier
> today). Note that if this happens in the future, you may not be able to get
> your pay on time.
>
> I will not be able to answer specific questions about how to use the
> system, but the forwarded email mentions that:
>
> - For GSR/ASE TARS questions please contact Timesheetfeedback at ucr.edu
>
> Best,
> Vivian
>
> ---------- Forwarded message ---------
> From: Sonia B Kalogonis <sonia.kalogonis at ucr.edu>
> Date: Wed, Oct 4, 2023 at 1:51 PM
> Subject: [Faculty] [APO ASE and GSRs Update] ASEs and GSRs Leave Reporting
> and TARS Deployment October 2023 Information and Job Aids
> To: faculty at scotmail.ucr.edu <faculty at scotmail.ucr.edu>, APDstaff at ucr.edu
> <APDstaff at ucr.edu>, msoadm at scotmail.ucr.edu <msoadm at scotmail.ucr.edu>,
> hssc at ucr.edu <hssc at ucr.edu>, possc at engr.ucr.edu <possc at engr.ucr.edu>,
> Christine Devlin <christine.smith at ucr.edu>, Veronica Luna <
> veronica.luna at ucr.edu>, sylvia.vasquez at medsch.ucr.edu <
> Sylvia.Vasquez at medsch.ucr.edu>, Rachel Rodriguez <
> Rachel.Rodriguez at medsch.ucr.edu>, Jennifer Goupil <jennifer.goupil at ucr.edu>,
> Lorraine R Duran <lorraine.torres at ucr.edu>, Michele C May <
> michele.may at ucr.edu>, Jackie A Rodriguez <jacquelyn.rodriguez at ucr.edu>,
> Brenda Montes <brenda.montes at ucr.edu>, Sonja M Dawson <
> sonja.dawson at ucr.edu>, Martha A Castaneda <martha.castaneda at ucr.edu>,
> George Amaya <george.amaya at ucr.edu>, Alexia Renea G Gonzales <
> alexiarenea.gonzales at ucr.edu>, Marcos C Padilla <marcos.padilla at ucr.edu>,
> aa at medsch.ucr.edu <aa at medsch.ucr.edu>, Cindy I Williams <
> cindy.williams at ucr.edu>, Sally Tavizon <Sally.Tavizon at ucr.edu>, Jennifer
> V Farias <jennifer.farias at ucr.edu>, Kennett T Lai <kennett.lai at ucr.edu>,
> Maria Aldana <Maldana at medsch.ucr.edu>, Sean T Cason <sean.cason at ucr.edu>,
> Alissa Rackstraw <alissa at engr.ucr.edu>
> Cc: Alfred K Karam <alfred.karam at ucr.edu>, UC Riverside Payroll Office (
> UCRpayroll at ucr.edu) <ucrpayroll at ucr.edu>, VPAP <vpap at ucr.edu>,
> UCPathCSC at ucr.edu <ucpathcsc at ucr.edu>, AcademicPersonnel <
> academicpersonnel at ucr.edu>, Lorraine Cheng <lorraine.cheng at ucr.edu>,
> labor.relations at ucr.edu <Labor.Relations at ucr.edu>, Patrick A Napier <
> patrick.napier at ucr.edu>, Shahid A Saifee <shahid.saifee at ucr.edu>, Disha
> Kibria <disha.kibria at ucr.edu>, Andrew D Cullum <Andrew.Cullum at ucr.edu>
>
>
> Dear all,
>
> This email provides further information on Academic Student Employees
> (ASEs) and Graduate Student Researcher (GSRs) leave reporting in Time &
> Attendance Reporting System (TARS) effective October 2023 and the
> timesheets will be available for reporting on *Friday, October 13, 2023*.
> ASEs and GSRs are required to complete the leave reporting for each active
> job and for each pay period.
>
>
>
> *What you need to know*:
>
>
>
> *PIs and IORs (Supervisors) and Departmental Staff*
>
> - For Reference, the ASEs and GSRs include the following job titles in
> TARS for Leave Reporting.
> - ASE Monthly: Teaching Assistant, Teaching Fellow, Associate
> Instructor
> - ASE Biweekly: Reader, Remedial Tutor, and Local Tutor (this group
> already reports time worked through TARS)
> - GSR Monthly: Graduate Student Researchers and Graduate Student
> Trainees/Fellows (those considered in unit)
> - Departmental staff during the onboarding process will ensure ASEs
> and GSRs have access to TARS with the correct Supervisor.
> - Please note, in the TARS system, Supervisors will be maintained
> using the ‘Reports To’ field in UCPath’s Position Management feature which
> is not in the Enterprise Access Control Systems (EACS). If the ASEs and
> GSRs job record ‘Reports To’ information is incorrect, please update this
> field or coordinate a request for the shared services centers to update
> this field.
> - For ASEs and GSRs who may have multiple supervisors associated with
> a single job code respectively, the primary Supervisor will need to be
> determined and will be responsible for approving timesheets in TARS.
> - Please refer ASEs and GSRs to use the attached *TARS ASE GSR
> Employee Leave Entry job aid* for step-by-step instructions for
> entering leave reporting.
> - ASEs and GSRs will continue to receive their monthly earnings from
> their active job record in UCPath. However, they are required to complete a
> time sheet for when they take a leave or when a GSR is taking their PTO.
> - Supervisors will need to review in TARS the leave submitted by ASEs
> and GSRs to ensure its accurate and then approve it. Please use the
> attached *TARS ASE GSR Timesheet Approver job aid* for step-by-step
> instructions.
> - Please note, PTO will not be tracked in UCPath. Supervisors and
> Departmental staff will need to track and monitor PTO usage by referring to
> the TARS timesheet submitted by the ASE and GSR.
> - Departmental staff will administer short term and long- term leave
> requests, monitor leaves reported in TARS and ensure the leave is recorded
> in UCPath.
> - Please refer to the APO ASE and GSR Technical Leave Reporting
> Guidance October 2023 handout which provides additional information for PTO
> and leaves.
>
>
>
> *Shared Services Centers and TARS Administrators*
>
> - Monitors leaves for ASEs and GSRs submitted through TARS and records
> the leave in UCPath. Please use the attached *TARS Training ASE
> GSR-TAA Role job aid* for step-by-step instructions.
> - Assists with departmental requests for ASE and GSR leaves, PTO and
> VAC takes reporting from TARS via TARS search time sheet in Advanced
> Options Report.
> - Please refer to the *ASE and GSR Technical Leave Reporting Guidance
> October 2023* handout which provides additional information for
> processing leaves in UCPath.
> - Business Financial Services has provided *OTP_Transactor Quick Guide*
> for your reference.
>
>
>
> *Further Information: *
>
>
>
> *TARS *
>
> - For GSR/ASE TARS questions please contact Timesheetfeedback at ucr.edu
>
> *Contract(s) Leave Reporting*
>
> - New benefits for expanded paid leave provisions and annual PTO
> allocation for GSRs, please refer to the applicable contracts for ASEs and
> GSRS for all leave provisions.
> - ASE (BX) UAW Contract, Article Leaves link
> <https://ucnet.universityofcalifornia.edu/labor/bargaining-units/bx/contract.html>
> and GSRS (BR) UAW Contract, Article Leaves, PTO and Vacation link
> <https://ucnet.universityofcalifornia.edu/labor/bargaining-units/br/contract.html>
> .
> - UAW Contract Implementation Session 2 for ASEs and GSRs Supervisors
> and AP Staff is scheduled *today, Wednesday, October 4th 2:00-3:30 p.m*.
> which will highlight the new benefits for expanded paid leave provisions
> and an opportunity to ask questions.
> - For meeting information please contact your Academic Personnel (AP)
> Director.
>
>
>
> *Contacts:*
>
> General inquiries concerning UAW employees from Supervisors, departmental
> staff and shared services centers need to be routed to their college AP
> Director. The college AP Director will forward the inquiry to Academic
> Personnel Office for further assistance if they are unable to resolve the
> inquiry.
>
> - GSR/ASE TARS questions, please contact Business Financial Services
> through Timesheetfeedback at ucr.edu
> - GSR/ASE TARS UCPath UCOP Technical Guidance and or Leave Reporting
> please contact APO through Sonia Kalogonis sonia.kalogonis at ucr.edu and
> Esperanza Steward Esperanza.steward at ucr.edu.
> - GSR/ASE student employment/ restrictions/financial package, please
> contact GRAD DIV through Patrick Napier patrick.napier at ucr.edu.
>
>
>
>
>
> Sonia Kalogonis
> APO Policy & Compensation Analyst
>
> *O*: 951.827.2934 | *E*: sonia.kalogonis at ucr.edu
>
> *www.academicpersonnel.ucr.edu* <http://www.academicpersonnel.ucr.edu/>
>
>
>
> CONFIDENTIALITY NOTICE: This e-mail communication and any attachments may
> contain confidential and privileged information for the use of the
> designated recipients named above. If you are not the intended recipient,
> you are hereby notified that you have received this communication in error
> and that any review, disclosure, dissemination, distribution or copying of
> this communication is strictly prohibited. If you have received this
> communication in error, please notify UCR Academic Personnel Office
> immediately by telephone at (951) 827-2934 or email at
> academicpersonnel at ucr.edu and permanently destroy all copies of this
> communication and any attachments.
>
>
>
>
>
>
> _______________________________________________
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> Faculty at scotmail.ucr.edu
> https://scotmail.ucr.edu/mailman/listinfo/faculty
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