[Gradstudents] Remote Participation through Spring 2023

[Heather Killeen]

Hello SOE Faculty and Graduate Students,

Please find the email below from Graduate Division regarding remote participation for the oral exams and final defense through Spring 2023. In short, you can remain remote (Zoom) through this year without an exception request.

If you wish to conduct your oral exam or final defense in-person, please email me for room availability.

-Heather

________________________________

Hello All,
A decision was made this week by Graduate Council to continue with the temporary remote participation procedures through Spring 2023. This decision means all members of the oral qualifying exam committee and thesis or dissertation committee can continue to participate remotely. This decision impacts the oral qualifying exam and final defense.

In order to accommodate the different needs and situations of our students and faculty, exams do not have to be held in-person through Spring 2023. If a student or committee would like to hold an exam in person, they must follow the current campus safety guidelines. This temporary policy allows for of any of the following scenarios: all members in-person, a hybrid of in-person and remote, or all remote.

There is a tentative plan for a permanent solution to remote participation. This academic year will be used to finalize, announce, and implement that update.
If you have any feedback, please feel free to let me know.

Regards,
Kara

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  *   ORAL QUALIFYING EXAM

  *   The procedure to nominate the Oral Qualifying Exam committee has not changed. Nominations must be submitted by the student and approved via R’Grad<http://rgrad.ucr.edu/> at least 2 weeks prior to the exam date.
  *   When conducting the Oral Qualifying Exam remotely, committees may use Zoom or other video conference options.
  *   If permitted by campus safety regulations, the Committee Chairperson may investigate providing space or technical support on campus for the student to complete their exam.
  *   Immediately after the exam, the student or Committee Chairperson must initiate the Results of Oral Qualifying Exam Form via R’Grad<http://rgrad.ucr.edu/>.
  *   The completed form must be received by Graduate Academic Affairs within 48 hours after the exam.


  *   FINAL DEFENSE (Master’s and PhD)
o    When conducting the Final Defense remotely, committees may use Zoom or other video conference options.
o    If permitted by campus safety regulations, the Committee Chairperson may investigate providing space or technical support on campus for the student to complete their Final Defense.
o    Final Defense presentations, even when happening online, are “open to the academic community and the general public.”
o    Immediately after the defense, the student or Committee Chairperson must initiate the Final Defense Approval Form via R’Grad<http://rgrad.ucr.edu/>.
o    The completed form must be received by Graduate Academic Affairs prior to the graduation deadline for the quarter.
o    Graduation deadlines can be found at https://graduate.ucr.edu/graduation-procedures.


  *   SIGNATURE APPROVAL PAGE (PHD Dissertation or Master’s Thesis)

  *   Once the final version of the dissertation or thesis is approved by the committee, the student or Committee Chairperson must initiate the Signature Approval Page for Dissertation/Thesis via R’Grad<http://rgrad.ucr.edu/>.
  *   The completed form must be received by Graduate Academic Affairs prior to the graduation deadline for the quarter.
  *   Graduation deadlines can be found at https://graduate.ucr.edu/graduation-procedures.

Kara Oswood
Director, Graduate Academic Affairs
Graduate Division | University of California, Riverside
University Office Building 125
Office: 951-827-3387 (office) | kara.oswood at ucr.edu<mailto:kara.oswood at ucr.edu>

To book a Zoom meeting with me, please use this LINK<https://outlook.office365.com/owa/calendar/UCR1@o365ucr.onmicrosoft.com/bookings/> to my calendar.

[signature_1924975330]


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