[Entm-researchstaff] Important Fiscal Closing Deadlines

[Cherie C Pierce]

Good Morning,

As expected this time of year, we are focusing on fiscal closing deadlines. The purpose of fiscal closing is to assist UCR in meeting our collective fiduciary responsibilities by accurately recording financial transactions/commitments in preparation for year-end reporting to UCOP.

These deadlines are specific to expiring funds, (such as CE, GSR program awards, C&G awards etc.) as well as any fund in overdraft. In addition to assisting* you with exhausting expiring allocations, it is imperative that overdrafts are both avoided and cleared on all fund sources.

Please submit your requests by 5:00 pm of the date listed to guarantee expenses are charged to expiring funds. (Expenses may continue to post beyond these dates, but are only guaranteed by Central Accounting to post if accurately submitted by the fiscal closing deadlines.)

 Below are the remaining deadlines for FY23/24 closing which most commonly affect your funds:

Day
Date
Transaction
Friday
May 10
Equipment orders over $10k to post FY24
Friday
May 31
Clear all overdrafts
Friday
May 31
Oracle requests (for expiring funds)
Friday
June 7
Vendor invoices (including subcontracts)
Friday
June 7
Travel and non-Travel reimbursements
Friday
June 7
Petty cash reimbursements
Thursday
June 13
Salary Cost Transfers
Friday
June 14
Charges from other campuses
Friday
June 14
Pro Card purchases for expiring funds to post in FY24
Wednesday
June 19
COA Changes in PATH
Wednesday
June 26
Non-Salary Expense Transfers

* Please note, our role is to assist you in calculating projections and determining final balances. However, we must rely on you to inform us of which specific expenses are appropriate against the fund sources in your portfolios.

Please disseminate this information as needed.  Should you have any questions about how these deadlines affect you, please contact us as soon as possible.

Cherie Pierce
Entomology - FOM
Office : 951-827-5807 Cell: 909-709-3778
I’m on ZOOM and Microsoft Teams:  cherie.pierce at ucr.edu<mailto:cherie.pierce at ucr.edu>

Monday
Tuesday
Wednesday
Thursday
Friday
Office
Office
Remote
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