[Entm-researchstaff] Ordering IDT and items from Scottsupply

[William K Sutton]

ScottSupply has updated how we are placing orders with them. Please see below from Judy in the Storehouse


There is a new method for placing IDT, ethanol, gas cylinder, and lab coat laundering orders through Receiving Services (formerly Campus Storehouse/ScotSupply). Please go to the following webpage:

https://ucrsupport.service-now.com/wosys_portal
1.            Click "Submit a Request"
2.            Select "Work Order System" from the drop-down menu
3.            Choose "Receiving Services Request"
4.            Choose from the following services in the "Receiving Service" drop-down menu and add your desired items. Please see additional ordering instructions for each request type:
a.            Ethyl alcohol
i.              Enter Rm, and your building's central delivery location
ii.             If you need to be added as an alcohol custodian, download and complete the custodian form (provided on the request form) and email to: judy.plaxco at ucr.edu
iii.            Send the original hard copy via interdepartmental mail ATTN: Judy Plaxco/Receiving Services
b.            Gas cylinders/Specialty gas cylinders
i.              Gas cylinders will be delivered directly to your lab, so enter the correct building and room number
ii.             If you have cylinders to return, list the # of tanks and their building/room locations in the "Additional Information" textbox in the "Delivery" section
iii.            Label the tanks that are being returned, and disconnect them from any hoses/apparatus or they will not be picked up
c.             IDT request
i.              If you need to create an IDT account (with UCR pricing built in) see attached account creation and ordering instructions
ii.             After your IDT request has been approved, you will receive an ORD number
iii.            Enter the last 6 digits of the ORD number in the "Purchase Order Number" field when checking out on the IDT website
iv.           Submit a new order request for each IDT order you need to submit - you CANNOT reuse ORD numbers
5.            Complete the rest of the sections on the form and submit
a.            If the COA won't populate in the respective field, provide in the "Additional Information" textbox at the bottom of the form
b.            If your PI won't populate in the respective field, enter "Approving Transactor" instead
c.             Receiving Services is still adding COA/PI data to the program and estimate it will take a few more weeks before these fields are completely updated
More information can be found directly on Receiving Services' website: https://cbs.ucr.edu/receiving-services
Have a nice day

Judy Plaxco
CBS Receiving Services
951-827-5542


Bill Sutton
Procurement Supervisor One
University California Riverside
170 Entomology
Riverside, CA  92521
Phone: 951-827-5704
Fax:  951-827-3086
http://entomology.ucr.edu/

Work Schedule:
Monday through Friday
8am - 5pm
 P Please consider the environment
before printing this e-mail.  Thanks!

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://lists.ucr.edu/pipermail/entm-researchstaff/attachments/20230725/dd8f3c63/attachment-0001.html>