[Concurdelegates] BFS Insider News

[Asirra Suguitan]

Dear Colleagues,

The Business & Financial Services (BFS) Insider News
<https://ucr.bmeurl.co/13B05CE6> delivers key updates and activities
related to financial systems, reports, and business processes that support
your work. Please take a few minutes to review the latest edition and share
it with your departmental teams as needed.

Sincerely,

*Asirra Suguitan*
Associate Vice Chancellor and Campus Controller
Business & Financial Services
http://bfs.ucr.edu/

[image: image]

Key updates for March 2026 on Financials Service, Procurement, and more!
Announcements
<https://ucr.benchurl.com/c/l?u=13B06CBB&e=1B27882&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1>
Training
<https://ucr.benchurl.com/c/l?u=13B06CBC&e=1B27882&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1>
Support
<https://ucr.benchurl.com/c/l?u=13B06CBD&e=1B27882&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1>
Website
<https://ucr.benchurl.com/c/l?u=13B06CBE&e=1B27882&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1>
Welcome to the latest edition of *BFS Insider News*, where we share key
updates from Contracts & Grants, Financial Services, Procure to Pay, Travel
& Entertainment, and more!
*Web Recharge Unavailable*
*Upcoming System Maintenance*


Please be advised that Web Recharge will be unavailable from *Friday, March
27, 2026* at *11:30 PM PST* until* Sunday, March 29, 2026* at* 5:00 PM PST.*



The disruption period is designated for an annual version upgrade to
ServiceNow, which requires a temporary interruption of the service.



We apologize for the inconvenience that this may cause. If you experience
any disruption in services beyond the maintenance window, have any
concerns, or would like more information, please visit TechAlerts at
techalerts.ucr.edu or contact Finance and Administration Support at
https://ucrsupport.service-now.com/finadmin_portal
<https://ucr.benchurl.com/c/l?u=13B06FDB&e=1B27882&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1>
.
*Mass Billing Updates*
*Web Recharge*


Since launching the Mass Billing feature in Web Recharge, a few changes
have been made.

   - A *Service Provided Date* field has been added. If there are multiple
   dates of service, a different upload should be made for each.
   - A link is now available to *View My Pending Upload IDs*, which allows
   users to see and copy the required ID to complete the upload process.
   - After completing the mass upload process, the page no longer defaults
   to the *Closed Orders page. *To see the completed upload, navigate to
   that page using the menu on the left.

For complete step-by-step instructions and demonstration of the process,
please refer to the Web Recharge - Mass Billing Guide
<https://ucr.benchurl.com/c/l?u=13B06CBF&e=1B27882&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1>.This
is now also available on the Training Resources page of the BFS website (
link
<https://ucr.benchurl.com/c/l?u=13B06CBC&e=1B27882&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=2>
).
[image: Screen capture of Mass Billing page with updates circled in red]
*New Punchout Catalog Available!*
*HD Supply*

HD Supply is now active in Oracle. This punchout catalog is replacing Home
Depot Pro and offers comparable products to Home depot.
[image: Screen capture of HD Supply Punchout catalog tile]
*New DELL Account Representatives!*
* UCR Dell Rep Information*

Our campus now has new DELL account representatives (link
<https://ucr.benchurl.com/c/l?u=13B06FDC&e=1B27882&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1>).
This information is also available on the Procurement website for Ordering
Desktop Computers & Basic Office Software (link
<https://ucr.benchurl.com/c/l?u=13B06FDD&e=1B27882&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1>
).
[image: Screen Capture of Dell Account Team flyer for UCR]
*Oracle Procurement Tip!*
* Validate Button*

The Validate button on purchase orders acts as a proactive, on-demand check
that ensures a purchasing document is valid according to business rules
before it is submitted for approval. To use it, Click *Actions*, then
*Validate* on your PO.
[image: Screen Capture of Purchase Order with Validate button circled in
red]
[image: Screen capture of the Buying Specific Goods & Services page with
example buyer circled in red]

*Have a purchase order over 10K?*
* Oracle Procurement Reminder*
Reminder that all POs above $10K must be* initiated *by a Procurement
Services Buyer.

POs initiated by department-level buyers will result in an* error* on the
PO and further delay processing times.

If you are unsure which procurement buyer to reach out to, review the *Buying
Specific Goods & Services* procurement webpage (link
<https://ucr.benchurl.com/c/l?u=13B073E0&e=1B27882&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1>
).
*Unsure why an invoice is on hold? *
* Holds and Resolutions in Oracle Procurement*

We've received a few tickets asking why an invoice is on hold or
unprocessed. Sometimes the issue is that there is a hold that needs to be
resolved or that the invoice routed for approval.

   - Navigate to the invoice from the *Payables Invoices* infotile and
   search for the invoice in question (note: You need the *Inquiry JR* role
   in EACS to access this information).
   - Click on the Holds and Approvals tab to view any approval requirements
   or invoice holds applicable to this invoice. (note: refer to the Invoice
   Holds and Resolutions guide
   <https://ucr.benchurl.com/c/l?u=13B073E1&e=1B27882&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1>
   when reviewing invoice holds).

[image: Screen capture of managing invoices page in Oracle Financials -
Procurement with Holds and Approvals tab circled in red]
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