<div dir="ltr"><div class="gmail_quote gmail_quote_container"><div dir="ltr"><div dir="ltr" class="gmail_signature"><div dir="ltr"><p>Dear Colleagues,</p><p>The <a href="https://ucr.bmeurl.co/13B05CE6" target="_blank">Business & Financial Services (BFS) Insider News</a> delivers key updates and activities related to <span>financial</span> systems, reports, and <span>business</span> processes that support your work. Please take a few minutes to review the latest edition and share it with your departmental teams as needed.</p><p>Sincerely,<br><br><strong>Asirra Suguitan</strong><br>Associate Vice Chancellor and Campus Controller<br><span>Business</span> & <span>Financial</span> Services<br><a aria-label="Link http://bfs.ucr.edu/" id="m_1598945937211105212m_4068937382225814636m_1317658476645947107gmail-menurddj" href="http://bfs.ucr.edu/" rel="noreferrer noopener" title="http://bfs.ucr.edu/" target="_blank">http://bfs.ucr.edu/</a> </p><p><img src="cid:ii_ml8mkac90" alt="image" width="100" height="30" style="margin-right:0px"></p></div></div><div class="gmail_quote"><br><div>
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<div style="height:100%!important;margin:0;padding:0;width:100%!important;min-width:100%"><img src="https://ucr.benchurl.com/c/o?e=1B27882&c=158834&relid=&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn" alt="" border="0" style="display:none" height="1" width="1"><div style="display:none;font-size:0;max-height:0;line-height:0;padding:0">Key updates for March 2026 on Financials Service, Procurement, and more!</div>
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<table cellpadding="0" cellspacing="0" border="0" width="100%" style="width:100%;max-width:600px"><tbody><tr><th valign="top" align="center" style="background-color:transparent">
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<div><span style="color:#000000"><span style="font-size:16px"><strong>Web Recharge Unavailable</strong></span></span></div>
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<em><span style="font-size:16px"><strong><span style="color:rgb(0,61,165)">Upcoming System Maintenance</span></strong></span></em></div>
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<p style="margin-top:0px;margin-bottom:0px">Please be advised that Web Recharge will be unavailable from <strong>Friday, March 27, 2026</strong> at <strong>11:30 PM PST</strong> until<strong> Sunday, March 29, 2026</strong> at<strong> 5:00 PM PST.</strong></p>
<p style="margin-top:0px;margin-bottom:0px"> </p>
<p style="margin-top:0px;margin-bottom:0px">The disruption period is designated for an annual version upgrade to ServiceNow, which requires a temporary interruption of the service. </p>
<p style="margin-top:0px;margin-bottom:0px"> </p>
<p style="margin-top:0px;margin-bottom:0px">We apologize for the inconvenience that this may cause. If you experience any disruption in services beyond the maintenance window, have any concerns, or would like more information, please visit TechAlerts at <a href="http://techalerts.ucr.edu" target="_blank">techalerts.ucr.edu</a> or contact Finance and Administration Support at <a href="https://ucr.benchurl.com/c/l?u=13B06FDB&e=1B27882&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1" target="_blank">https://ucrsupport.service-now.com/finadmin_portal</a>. </p>
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<div><span style="color:#000000"><span style="font-size:16px"><strong>Mass Billing Updates</strong></span></span></div>
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<em><span style="font-size:16px"><strong><span style="color:rgb(0,61,165)">Web Recharge</span></strong></span></em></div>
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<p style="margin-top:0px;margin-bottom:0px">Since launching the Mass Billing feature in Web Recharge, a few changes have been made.</p>
<ul>
<li>A <strong>Service Provided Date</strong> field has been added. If there are multiple dates of service, a different upload should be made for each. </li>
<li>A link is now available to <strong>View My Pending Upload IDs</strong>, which allows users to see and copy the required ID to complete the upload process. </li>
<li>After completing the mass upload process, the page no longer defaults to the <strong>Closed Orders page. </strong>To see the completed upload, navigate to that page using the menu on the left. </li>
</ul>
<p style="margin-top:0px;margin-bottom:0px"><span style="font-size:inherit;font-weight:inherit">For complete step-by-step instructions and demonstration of the process</span><span style="font-size:inherit;font-weight:inherit">, please refer to the </span><a href="https://ucr.benchurl.com/c/l?u=13B06CBF&e=1B27882&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1" style="text-decoration:none" target="_blank">Web Recharge - Mass Billing Guide</a><span style="font-size:inherit;font-weight:inherit">.This is now also available on the Training Resources page of the </span>BFS<span style="font-size:inherit;font-weight:inherit"> website (</span><a href="https://ucr.benchurl.com/c/l?u=13B06CBC&e=1B27882&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=2" style="text-decoration:none" target="_blank">link</a><span style="font-size:inherit;font-weight:inherit">). </span></p>
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<div style="line-height:150%"><span style="color:#000000"><span style="font-size:16px"><strong>New Punchout Catalog Available!</strong></span></span></div>
<div style="line-height:150%"><span style="color:rgb(0,61,165)">
<em><span style="font-size:14px;line-height:150%"><span style="font-size:16px;line-height:150%"><strong>HD Supply</strong></span></span></em></span></div>
<div style="line-height:150%">
<p style="margin-top:0px;margin-bottom:0px;line-height:150%">HD Supply is now active in Oracle. This punchout catalog is replacing Home Depot Pro and offers comparable products to Home depot. </p>
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<div style="line-height:150%"><span style="color:#000000"><span style="font-size:16px"><strong>New DELL Account Representatives!</strong></span></span></div>
<div style="line-height:150%"><span style="color:#003da5"><span style="font-size:16px"><strong>
<em>UCR Dell Rep Information</em></strong></span></span></div>
<div style="line-height:150%">
<p style="margin-top:0px;margin-bottom:0px;line-height:150%">Our campus now has new DELL account representatives (<a href="https://ucr.benchurl.com/c/l?u=13B06FDC&e=1B27882&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1" style="text-decoration:none" target="_blank">link</a>). This information is also available on the Procurement website for Ordering Desktop Computers & Basic Office Software (<a href="https://ucr.benchurl.com/c/l?u=13B06FDD&e=1B27882&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1" style="text-decoration:none" target="_blank">link</a>).</p>
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<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_divider" style="width:100%;max-width:600px"><tbody><tr><td style="padding:10px 0px 20px">
<table cellspacing="0" cellpadding="0" border="0" width="100%" style="border-top:1px solid rgb(255,184,28);min-width:1px"><tbody><tr><td><span></span></td></tr></tbody>
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<table name="blk_text" width="600" cellspacing="0" cellpadding="0" border="0" style="width:100%;max-width:600px"><tbody><tr><td style="border:none">
<table width="100%" cellspacing="0" cellpadding="0" border="0" style="width:100%;max-width:600px"><tbody><tr><th valign="top" align="center" style="border:none">
<table name="tblText" style="float:left;width:100%;max-width:600px" width="600" cellspacing="0" cellpadding="0" border="0" align="left"><tbody><tr><td name="tblCell" style="padding:10px 0px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word;border:none" valign="top" align="left"><div style="line-height:150%">
<div style="line-height:150%"><span style="color:#000000"><span style="font-size:16px"><strong>Oracle Procurement Tip!</strong></span></span></div>
<div style="line-height:150%"><span style="color:#003da5"><span style="font-size:16px"><strong>
<em>Validate Button</em></strong></span></span></div>
<div style="line-height:150%">
<p style="margin-top:0px;margin-bottom:0px;line-height:150%">The Validate button on purchase orders acts as a proactive, on-demand check that ensures a purchasing document is valid according to business rules before it is submitted for approval. To use it, Click <strong>Actions</strong>, then <strong>Validate</strong> on your PO.</p>
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<table width="600" cellspacing="0" cellpadding="0" border="0" name="blk_imagecaption" style="width:100%;max-width:600px"><tbody><tr><td>
<table cellspacing="0" cellpadding="0" width="100%" style="padding-left:0px;padding-right:0px;padding-top:20px;padding-bottom:20px;border-collapse:separate"><tbody><tr><td valign="top">
<table width="100%" cellpadding="0" cellspacing="0" border="0"><tbody><tr><td valign="top">
<table cellspacing="0" cellpadding="0" border="0" width="100%"><tbody><tr><td valign="top" name="tdContainer">
<table cellspacing="0" cellpadding="0" border="0" style="float:left;width:193px" align="left" width="193" height="233.2986297607422"><tbody><tr><td name="bmeImgHolder" width="200" align="left" valign="middle" height="233.2986297607422"><img src="https://images.benchmarkemail.com/client1411124/image18741994.png" style="max-width:520px;display:block;border-radius:0px" alt="Screen capture of the Buying Specific Goods & Services page with example buyer circled in red" height="261.6319580078125" border="0" width="193"></td></tr></tbody>
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<table cellspacing="0" cellpadding="0" border="0" style="float:right;width:387px;word-break:break-word" align="right" width="387"><tbody><tr><td name="tblCell" valign="top" align="left" style="font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:normal;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%"><span style="font-size:16px"><strong>Have a purchase order over 10K?</strong></span></div>
<div style="line-height:150%"><span style="color:#003da5"><span style="font-size:16px"><strong>
<em>Oracle Procurement Reminder</em></strong></span></span></div>
<div style="line-height:150%">Reminder that all POs above $10K must be<strong> initiated </strong>by a Procurement Services Buyer.</div>
<div style="line-height:150%"> </div>
<div style="line-height:150%">POs initiated by department-level buyers will result in an<strong> error</strong> on the PO and further delay processing times.</div>
<div style="line-height:150%"> </div>
<div style="line-height:150%">If you are unsure which procurement buyer to reach out to, review the
<em>Buying Specific Goods & Services</em> procurement webpage<span> (<a href="https://ucr.benchurl.com/c/l?u=13B073E0&e=1B27882&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1" style="text-decoration:none" target="_blank">link</a>). </span></div></td></tr></tbody>
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<table name="blk_text" width="600" cellspacing="0" cellpadding="0" border="0" style="width:100%;max-width:600px"><tbody><tr><td style="border:none">
<table width="100%" cellspacing="0" cellpadding="0" border="0" style="width:100%;max-width:600px"><tbody><tr><th valign="top" align="center" style="border:none">
<table name="tblText" style="float:left;width:100%;max-width:600px" width="600" cellspacing="0" cellpadding="0" border="0" align="left"><tbody><tr><td name="tblCell" style="padding:10px 0px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word;border:none" valign="top" align="left"><div style="line-height:150%">
<div style="line-height:150%"><span style="color:#000000"><span style="font-size:16px"><strong>Unsure why an invoice is on hold? </strong></span></span></div>
<div style="line-height:150%"><span style="color:#003da5"><span style="font-size:16px"><strong>
<em>Holds and Resolutions in Oracle Procurement</em></strong></span></span></div>
<div style="line-height:150%">
<p style="margin-top:0px;margin-bottom:0px;line-height:150%">We've received a few tickets asking why an invoice is on hold or unprocessed. Sometimes the issue is that there is a hold that needs to be resolved or that the invoice routed for approval. </p>
<ul>
<li style="line-height:150%">Navigate to the invoice from the
<em>Payables Invoices</em> infotile and search for the invoice in question (note: You need the
<em>Inquiry JR</em> role in EACS to access this information).</li>
<li style="line-height:150%">Click on the Holds and Approvals tab to view any approval requirements or invoice holds applicable to this invoice. (note: refer to the <a href="https://ucr.benchurl.com/c/l?u=13B073E1&e=1B27882&c=158834&&t=0&l=14B7E750B&email=2t7Xr6x2XFpp%2BUIDrRoSh0GdDiZrsknn&seq=1" style="text-decoration:none" target="_blank">Invoice Holds and Resolutions guide</a> when reviewing invoice holds).</li>
</ul>
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<table width="100%" cellspacing="0" cellpadding="0" border="0"><tbody><tr><td align="center" style="border-collapse:collapse;padding:0px 20px"><img src="https://images.benchmarkemail.com/client1411124/image18742023.png" width="560" style="max-width:2010px;display:block;border-radius:0px;border-style:none;border-width:0px;border-color:rgba(0,0,0,0)" alt="Screen capture of managing invoices page in Oracle Financials - Procurement with Holds and Approvals tab circled in red" border="0"></td></tr></tbody>
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