[Concurdelegates] Business & Financial Services Insider News

Tue May 27 14:59:35 PDT 2025

Dear Colleagues,

The Business & Financial Services (BFS) Insider News
<https://ucr.bmeurl.co/12837B4F> delivers key updates and activities
related to financial systems, reports, and business processes that support
your work. Please take a few minutes to review the latest edition and share
it with your departmental teams as needed.

Sincerely,

*Asirra Suguitan*
Associate Vice Chancellor and Campus Controller
Business & Financial Services
http://bfs.ucr.edu/

* Fiscal Closing Deadlines & Resources*

The FY2025 Fiscal Closing Dates & Resources
<https://ucr.benchurl.com/c/l?u=1284D63E&e=19D9272&c=158834&&t=0&l=12D4F5714&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1>
webpage is now live, replacing the traditional Fiscal Close Letter. This
central hub helps departments complete a timely and accurate year-end
close.

Please check the *"FY25 Change Log"* or *“Schedule & Deadlines”* section
regularly for updates and complete all required actions by the published
deadlines.
*Working on Payroll Certifications? *
BFS has published clarification on the *certification end dates* and *award
segments* included in the current Payroll Certification (PRC) release.

Read the full article for details.
<https://ucr.benchurl.com/c/l?u=1284D7E1&e=19D9272&c=158834&&t=0&l=12D4F5714&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1>
*Coming Soon: Redwood for Purchasing Requisitions*

Oracle Procurement is updating its user interface (UI), beginning with
*Purchasing
Requisitions*. The new design, called *Redwood*, will replace the classic
interface and is mandatory for all UCs and other organizations using Oracle
Financials.

At UCR, Redwood will launch in two phases:

   - *Pilot Departments* – Monday, July 7
   - *Campus-wide*  – Monday, August 4

The classic interface will be disabled campus-wide on *August 16, 2025*.
*Feature Highlight: Smarter Requisition Search*
The new *My Requisitions* tab lets users search by purchasing category,
giving departments quicker access to the data they need for planning and
decision-making.

*Key Benefits of Redwood:*

   -

   Improved application responsiveness
   -

   Streamlined navigation
   - Enhanced search functionality
   - User-friendly homepage layout

To support a smooth transition, this newsletter will continue to share
updates, training resources, webinar invitations, and feature highlights
leading up to the rollout.
*Controlling PO Communications for Change Orders *
When processing a change order in Oracle, not every update needs to be sent
to the supplier—especially if you're making a minor adjustment like adding
an internal attachment or making a basic change that doesn't impact the
supplier.

To prevent unnecessary notifications, simply update the *Communication
Method* field on the PO and set it to *“None.”* This ensures the supplier
won’t receive a copy of the updated PO when it’s not needed, keeping
communications clean and relevant. This small step can help reduce
confusion and streamline your purchasing process.

*REAL ID Act *As of May 7, 2025, the REAL ID Act is in effect. Travelers 18
and over need a REAL ID-compliant license or another acceptable ID to board
commercial domestic flights and access federal facilities. *No star = no
fly.* For more information, visit the Department of Homeland Security's
website
<https://ucr.benchurl.com/c/l?u=1284D207&e=19D9272&c=158834&&t=0&l=12D4F5714&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1>
or contact your local DMV
<https://ucr.benchurl.com/c/l?u=1284D208&e=19D9272&c=158834&&t=0&l=12D4F5714&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1>.

*Visa Requirements for Brazil*
As of April 10, 2025, travelers from the U.S., Canada, and Australia need
an eVisa to enter Brazil. Apply at least 7–12 days before departure
via the official
Brazilian government portal
<https://ucr.benchurl.com/c/l?u=1284D223&e=19D9272&c=158834&&t=0&l=12D4F5714&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1>.
Travelers with a valid physical visa do not need an eVisa.The eVisa costs
about $80 and is valid for 10 years (U.S.) or 5 years (Canada, Australia).

*ICYMI: Looker–Finance is Getting an Update!*

Budget data from Oracle Budget and Oracle Financials – Project Portfolio
Management (PPM) will soon be integrated into Looker. The update also
includes changes to *metrics, dimensions, and field names* to improve
reporting consistency and usability. These enhancements are expected to
roll out in the coming weeks.

▶️ Watch the May 14 recorded Financial Reporting Office Hours for a demo of
the changes.
<https://ucr.benchurl.com/c/l?u=12860FB6&e=19D9272&c=158834&&t=0&l=12D4F5714&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1>

*Oracle Budget Reports *

Oracle Budget is now only accessible to users who transact within the
system. It is no longer available as a view-only tool for general report
access. If you do not have access, please connect with someone in your
department who does. Budget data will be available in Looker–Finance in the
future. A report transition matrix
<https://ucr.benchurl.com/c/l?u=128607AB&e=19D9272&c=158834&&t=0&l=12D4F5714&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1>
is available to show which Oracle Budget reports were renamed or retired.

*1. Oracle Budget Training *

With recent process changes, Oracle Budget transactions are now completed
using *SmartView*. While the Oracle: Budget courses are under construction,
users can refer to the FP&A Training page
<https://ucr.benchurl.com/c/l?u=128388FC&e=19D9272&c=158834&&t=0&l=12D4F5714&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1>
for guidance on using SmartView and navigating Oracle Budget.

*2. Training Learning Paths*

Learning paths are still available in the UC Learning Center under the Finance
Administration and Practices
<https://ucr.benchurl.com/c/l?u=1285E91E&e=19D9272&c=158834&&t=0&l=12D4F5714&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1>
library and are continually being updated. Workshop courses delivered via
Zoom during the Impact23 launch are now offered as *“Review and Practice”*
web-based courses, featuring information on the Oracle Financials training
environment and interactive practice simulations. You can also find a
visualization of the learning paths on the BFS Web-Based Training
<https://ucr.benchurl.com/c/l?u=1285E91F&e=19D9272&c=158834&&t=0&l=12D4F5714&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1>
page. * Note: Gray boxes indicate content that is under construction and
currently unavailable.*

*3. Training Resources*

Looking for Guidance on a Specific Topic? Visit the BFS Training Resources
<https://ucr.benchurl.com/c/l?u=12860FFC&e=19D9272&c=158834&&t=0&l=12D4F5714&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1>
page. The four most recently created or updated guides appear in tiles at
the top of the page. You can also search the table at the bottom by keyword
to find specific topics. The *"Type"* column indicates whether the resource
is a quick reference guide, microlearning video, external link, or other
format.

*Known Issues Tracker  *Review the
<https://ucr.benchurl.com/c/l?u=12837B63&e=19D9272&c=158834&&t=0&l=12D4F5714&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1>Known
Issues Tracker
<https://ucr.benchurl.com/c/l?u=12837B63&e=19D9272&c=158834&&t=0&l=12D4F5714&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=2>
for the latest information on issues affecting financial processes and
reports.

*Insider News is brought to you by Business & Financial Services,
delivering timely updates on financial systems, reports, and business
processes to support your work. *

Visit Our Website
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