<div dir="ltr"><br><div class="gmail_quote gmail_quote_container"><div dir="ltr" class="gmail_attr"><span style="color:rgb(0,0,0);font-family:arial,sans-serif">Dear Colleagues,</span></div><div dir="ltr" class="gmail_attr"><span style="color:rgb(0,0,0);font-family:arial,sans-serif"><br></span></div><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div><div dir="ltr" class="gmail_signature"><div dir="ltr"><p style="box-sizing:inherit;margin:0px 0px 1rem;padding:0px;line-height:1.6"><font face="arial, sans-serif"><font color="#000000">The</font><font color="#455a64"> </font><a href="https://ucr.bmeurl.co/12837B4F" style="color:rgb(180,0,31);box-sizing:inherit;background-color:transparent;line-height:inherit" target="_blank">Business & Financial Services (BFS) Insider News</a><font color="#455a64"> </font><font color="#000000">delivers key updates and activities related to financial systems, reports, and business processes that support your work. Please take a few minutes to review the latest edition and share it with your departmental teams as needed.</font></font></p><p style="box-sizing:inherit;margin:0px 0px 1rem;padding:0px;line-height:1.6"><font face="arial, sans-serif"><font color="#000000">Sincerely,<br style="box-sizing:inherit"><br style="box-sizing:inherit"><span style="box-sizing:inherit;line-height:inherit"><strong style="box-sizing:inherit;font-weight:bold;line-height:inherit">Asirra Suguitan</strong></span><br style="box-sizing:inherit">Associate Vice Chancellor and Campus Controller<br style="box-sizing:inherit">Business & Financial Services</font><br style="box-sizing:inherit"><font color="#0000ff"><a href="http://bfs.ucr.edu/" style="box-sizing:inherit;background-color:transparent;line-height:inherit" target="_blank">http://bfs.ucr.edu/</a> </font></font></p><p style="box-sizing:inherit;margin:0px 0px 1rem;padding:0px;line-height:1.6;color:rgb(69,90,100)"><font face="arial, sans-serif"><img alt="" height="55" src="https://ci3.googleusercontent.com/mail-sig/AIorK4yTxaofWPaja-2dyHRS3kpaJrxSiFZy3-nW23pwuokN84sCxbCWIejF0CImACFBLTiNID3TfhTmTy9S" width="179" style="box-sizing:inherit;border-style:none;display:inline-block;vertical-align:middle;max-width:100%;height:auto"></font></p><p class="MsoNormal" style="margin-bottom:3pt;color:rgb(34,34,34)"><br></p><p class="MsoNormal" style="margin-bottom:3pt;color:rgb(34,34,34)"><br></p><p class="MsoNormal" style="margin-bottom:3pt;color:rgb(34,34,34)"><br></p></div></div></div><div class="gmail_quote"><div>
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<p style="line-height:150%;margin-top:0px;margin-bottom:0px"><span style="font-family:"Lucida Grande","Lucida Sans Unicode","Lucida Sans",Geneva,Verdana,sans-serif;color:rgb(0,61,165);font-size:15px;line-height:150%"><strong>
<br>Fiscal Closing Deadlines & Resources</strong></span></p>
<p style="line-height:150%;margin-top:0px;margin-bottom:0px"><span style="font-family:Arial,Helvetica,sans-serif;color:rgb(56,56,56);font-size:14px;line-height:150%">The <a href="https://ucr.benchurl.com/c/l?u=1284D63E&e=19D9272&c=158834&&t=0&l=12D4F5714&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,14,238)">FY2025 Fiscal Closing Dates & Resources</span></a> webpage is now live, replacing the traditional Fiscal Close Letter. This central hub helps departments complete a timely and accurate year-end close. </span></p>
<p style="line-height:150%;margin-top:0px;margin-bottom:0px"> </p>
<p style="line-height:150%;margin-top:0px;margin-bottom:0px">Please check the <strong>"FY25 Change Log"</strong> or <strong>“Schedule & Deadlines”</strong> section regularly for updates and complete all required actions by the published deadlines. </p>
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<div style="line-height:150%"><span style="font-family:Arial,Helvetica,sans-serif;line-height:150%"><span style="color:rgb(0,61,165)"><strong><span style="font-family:"Lucida Grande","Lucida Sans Unicode","Lucida Sans",Geneva,Verdana,sans-serif;font-size:15px;line-height:150%">Working on Payroll Certifications? </span></strong></span></span></div>
<div style="line-height:150%"><span style="font-family:Arial,Helvetica,sans-serif;line-height:150%">BFS has published clarification on the <strong>certification end dates</strong> and <strong>award segments</strong> included in the current Payroll Certification (PRC) release.
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<br><a href="https://ucr.benchurl.com/c/l?u=1284D7E1&e=19D9272&c=158834&&t=0&l=12D4F5714&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,14,238)">Read the full article for details.</span></a></span></div>
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<table cellpadding="0" cellspacing="0" border="0" width="100%"><tbody><tr><th valign="top" align="center" style="background-color:rgb(21,90,98)">
<table cellspacing="0" cellpadding="0" border="0" width="600" name="tblText" style="float:left;background-color:rgb(21,90,98)" align="left"><tbody><tr><td valign="top" align="left" name="tblCell" style="padding:15px 5px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%;text-align:center"><span style="font-family:"Lucida Grande","Lucida Sans Unicode","Lucida Sans",Geneva,Verdana,sans-serif;font-size:18px;color:rgb(255,255,255)"><strong>Coming Soon: Redwood for <span><strong>Purchasing Requisitions</strong></span></strong></span></div></td></tr></tbody>
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<p style="margin-top:0px;margin-bottom:0px">Oracle Procurement is updating its user interface (UI), beginning with <strong>Purchasing Requisitions</strong>. The new design, called <strong>Redwood</strong>, will replace the classic interface and is mandatory for all UCs and other organizations using Oracle Financials.</p>
<p style="margin-top:0px;margin-bottom:0px"> </p>
<p style="margin-top:0px;margin-bottom:0px">At UCR, Redwood will launch in two phases:</p>
<ul>
<li><strong>Pilot Departments</strong> – Monday, July 7</li>
<li><strong>Campus-wide</strong> – Monday, August 4</li>
</ul>
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<p style="margin-top:0px;margin-bottom:0px"><span style="color:rgb(56,56,56);font-family:Arial,Helvetica,sans-serif"><span>The classic interface will be disabled campus-wide on <strong>August 16, 2025</strong>. </span>
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<table name="tblText" style="float:left" width="600" cellspacing="0" cellpadding="0" border="0" align="left"><tbody><tr><td name="tblCell" style="padding:10px 5px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word;border:none" valign="top" align="left"><div style="line-height:150%"><span style="font-size:16px;color:rgb(199,70,52)"><strong><span style="font-size:15px;line-height:150%;font-family:"Lucida Grande","Lucida Sans Unicode","Lucida Sans",Geneva,Verdana,sans-serif">Feature Highlight: Smarter Requisition Search</span></strong></span></div>
<div style="line-height:150%"><span style="font-size:14px;color:rgb(56,56,56)">The new <strong>My Requisitions</strong> tab lets users search by purchasing category, giving departments quicker access to the data they need for planning and decision-making.
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<p style="margin-top:0px;margin-bottom:0px"><span style="color:rgb(199,70,52)"><strong><span style="font-size:15px;line-height:150%;font-family:"Lucida Grande","Lucida Sans Unicode","Lucida Sans",Geneva,Verdana,sans-serif">Key Benefits of Redwood:</span></strong></span></p>
<ul>
<li>
<p style="margin-top:0px;margin-bottom:0px">Improved application responsiveness</p>
</li>
<li>
<p style="margin-top:0px;margin-bottom:0px">Streamlined navigation</p>
</li>
<li>Enhanced search functionality</li>
<li>User-friendly homepage layout</li>
</ul>
<div>To support a smooth transition, this newsletter will continue to share updates, training resources, webinar invitations, and feature highlights leading up to the rollout.</div>
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<div style="line-height:150%"><span style="font-family:Arial,Helvetica,sans-serif;line-height:150%"><span style="color:rgb(0,61,165);font-size:15px;line-height:150%"><strong><span style="font-family:"Lucida Grande","Lucida Sans Unicode","Lucida Sans",Geneva,Verdana,sans-serif;line-height:150%"><span>Controlling PO Communications for Change Orders </span></span></strong></span>
<br><span>When processing a change order in Oracle, not every update needs to be sent to the supplier—especially if you're making a minor adjustment like adding an internal attachment or making a basic change that doesn't impact the supplier.</span></span></div>
<div style="line-height:150%"> </div>
<div style="line-height:150%"><span style="font-family:Arial,Helvetica,sans-serif;line-height:150%"><span>To prevent unnecessary notifications, simply update the <strong>Communication Method</strong> field on the PO and set it to <strong>“None.”</strong> This ensures the supplier won’t receive a copy of the updated PO when it’s not needed, keeping communications clean and relevant. This small step can help reduce confusion and streamline your purchasing process. </span>
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<br></span></strong></span><span style="font-size:14px;line-height:150%"><span style="color:rgb(56,56,56);font-family:Arial;text-align:left;white-space:normal;background-color:rgb(255,255,255)"><span>As of May 7, 2025, the </span>REAL ID Act</span><span><span style="color:rgb(56,56,56)"> </span>is in effect. Travelers 18 and over need a REAL ID-compliant license or another acceptable ID to board commercial domestic flights and access federal facilities. <span style="font-family:Arial,Helvetica,sans-serif;font-size:14px"><strong style="color:rgb(0,0,0);white-space:normal;background-color:rgb(255,255,255)">No star = no fly.</strong></span> For more information, visit the <span style="color:rgb(0,3,51)"><span style="color:rgb(56,56,56)">Department of Homeland Security's</span> <a href="https://ucr.benchurl.com/c/l?u=1284D207&e=19D9272&c=158834&&t=0&l=12D4F5714&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1" style="color:rgb(0,124,137);font-family:Arial;text-align:left;white-space:normal;background-color:rgb(255,255,255);text-decoration-line:underline" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238)">website</span></a></span> or contact your local <a href="https://ucr.benchurl.com/c/l?u=1284D208&e=19D9272&c=158834&&t=0&l=12D4F5714&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1" style="color:rgb(0,124,137);font-family:Arial;text-align:left;white-space:normal;background-color:rgb(255,255,255);text-decoration-line:underline" target="_blank"><span style="text-decoration:underline;color:rgb(0,14,238)">DMV</span></a>. </span></span></div></td></tr></tbody>
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<div style="line-height:150%;font-size:14px"><span style="font-size:14px;line-height:150%"><span style="font-family:Arial,Helvetica,sans-serif">As of April 10, 2025, travelers from the U.S., Canada, and Australia need an eVisa to enter Brazil. Apply at least 7–12 days before departure via the <a href="https://ucr.benchurl.com/c/l?u=1284D223&e=19D9272&c=158834&&t=0&l=12D4F5714&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238)">official Brazilian government portal</span></a>. </span><span style="font-family:Arial,Helvetica,sans-serif">Travelers with a valid physical visa do not need an eVisa.</span><span style="font-family:Arial,Helvetica,sans-serif">The eVisa costs about $80 and is valid for 10 years (U.S.) or 5 years (Canada, Australia). </span></span></div></td></tr></tbody>
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<p style="line-height:150%;margin-top:0px;margin-bottom:0px"><span style="font-size:15px;line-height:150%;font-family:"Lucida Grande","Lucida Sans Unicode","Lucida Sans",Geneva,Verdana,sans-serif;color:rgb(0,61,165)"><strong>ICYMI: Looker<span>–</span>Finance is Getting an Update!</strong></span></p>
<p style="margin-top:0px;margin-bottom:0px">Budget data from Oracle Budget and Oracle Financials – Project Portfolio Management (PPM) will soon be integrated into Looker. The update also includes changes to <strong>metrics, dimensions, and field names</strong> to improve reporting consistency and usability. These enhancements are expected to roll out in the coming weeks.
<br>
<br><span style="color:rgb(0,14,238)">▶️ </span><a href="https://ucr.benchurl.com/c/l?u=12860FB6&e=19D9272&c=158834&&t=0&l=12D4F5714&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,14,238)">Watch the May 14 recorded Financial Reporting Office Hours for a demo of the changes.</span></a> </p>
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<p style="line-height:150%;margin-top:0px;margin-bottom:0px"><span style="line-height:150%"><span style="color:rgb(0,61,165);font-size:15px;line-height:150%"><strong><span style="font-family:Arial,Helvetica,sans-serif;line-height:150%"><span style="font-family:"Lucida Grande","Lucida Sans Unicode","Lucida Sans",Geneva,Verdana,sans-serif">Oracle Budget Reports</span>
<br></span></strong></span></span></p>
<p style="margin-top:0px;margin-bottom:0px">Oracle Budget is now only accessible to users who transact within the system. It is no longer available as a view-only tool for general report access. If you do not have access, please connect with someone in your department who does. Budget data will be available in Looker<span>–</span>Finance in the future. A <a href="https://ucr.benchurl.com/c/l?u=128607AB&e=19D9272&c=158834&&t=0&l=12D4F5714&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238)">report transition matrix</span></a> is available to show which Oracle Budget reports were renamed or retired. </p>
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<table cellspacing="0" cellpadding="0" border="0" width="600" name="tblText" style="float:left;background-color:transparent" align="left"><tbody><tr><td valign="top" align="left" name="tblCell" style="padding:15px 5px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%">
<p style="line-height:150%;margin-top:0px;margin-bottom:0px"><span style="font-size:15px;line-height:150%;font-family:"Lucida Grande","Lucida Sans Unicode","Lucida Sans",Geneva,Verdana,sans-serif;color:rgb(0,61,165)"><strong>1. Oracle Budget Training </strong></span></p>
<p style="line-height:150%;margin-top:0px;margin-bottom:0px">With recent process changes, Oracle Budget transactions are now completed using <strong>SmartView</strong>. While the Oracle: Budget courses are under construction, users can refer to the <a href="https://ucr.benchurl.com/c/l?u=128388FC&e=19D9272&c=158834&&t=0&l=12D4F5714&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238)">FP&A Training page</span></a> for guidance on using SmartView and navigating Oracle Budget.</p>
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<table cellspacing="0" cellpadding="0" border="0" width="600" name="tblText" style="float:left;background-color:transparent" align="left"><tbody><tr><td valign="top" align="left" name="tblCell" style="padding:15px 5px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%">
<p style="line-height:150%;margin-top:0px;margin-bottom:0px"><span style="font-size:15px;line-height:150%;font-family:"Lucida Grande","Lucida Sans Unicode","Lucida Sans",Geneva,Verdana,sans-serif;color:rgb(0,61,165)"><strong>2. Training Learning Paths</strong></span></p>
<p style="margin-top:0px;margin-bottom:0px">Learning paths are still available in the UC Learning Center under the <a href="https://ucr.benchurl.com/c/l?u=1285E91E&e=19D9272&c=158834&&t=0&l=12D4F5714&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1" target="_blank"><span style="color:rgb(0,0,238)">Finance Administration and Practices</span></a> library and are continually being updated. Workshop courses delivered via Zoom during the Impact23 launch are now offered as <strong>“Review and Practice”</strong> web-based courses, featuring information on the Oracle Financials training environment and interactive practice simulations. You can also find a visualization of the learning paths on the BFS <a href="https://ucr.benchurl.com/c/l?u=1285E91F&e=19D9272&c=158834&&t=0&l=12D4F5714&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,14,238)">Web-Based Training</span></a> page. <span style="color:rgb(56,56,56)"><strong>
<em>Note: Gray boxes indicate content that is under construction and currently unavailable.</em></strong> </span></p>
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<table cellspacing="0" cellpadding="0" border="0" width="600" name="tblText" style="float:left;background-color:transparent" align="left"><tbody><tr><td valign="top" align="left" name="tblCell" style="padding:15px 5px;font-family:Arial,Helvetica,sans-serif;font-size:14px;font-weight:400;color:rgb(56,56,56);text-align:left;word-break:break-word"><div style="line-height:150%">
<p style="line-height:150%;margin-top:0px;margin-bottom:0px"><span style="font-size:15px;line-height:150%;font-family:"Lucida Grande","Lucida Sans Unicode","Lucida Sans",Geneva,Verdana,sans-serif;color:rgb(0,61,165)"><strong>3. Training Resources</strong></span></p>
<p style="margin-top:0px;margin-bottom:0px"><span>Looking for Guidance on a Specific Topic?<strong> </strong></span>Visit the BFS <a href="https://ucr.benchurl.com/c/l?u=12860FFC&e=19D9272&c=158834&&t=0&l=12D4F5714&email=Yhj5eJcT5vF0Xu1EkKXg8aBanR218rId&seq=1" style="text-decoration:none" target="_blank"><span style="text-decoration:underline;color:rgb(0,0,238)">Training Resources</span></a> page. The four most recently created or updated guides appear in tiles at the top of the page. You can also search the table at the bottom by keyword to find specific topics. The <strong>"Type"</strong> column indicates whether the resource is a quick reference guide, microlearning video, external link, or other format. </p>
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