[Bphystudent] Fwd: Important: New GAA deadline procedures

[Christopher Brown]

Hello Students and Faculty,

*Reminder:* An important message has been sent from the Graduate Division
regarding policy changes, and implementation. Please be sure to review and
follow policy moving forward, as any missed deadline, regardless of reason,
will most likely be subject to rejection. A link to the site can be found
here. <https://graduate.ucr.edu/gaa_deadlines>


Sincerely,

Chris




Hi all-

Just following up to remind you of the coming changes to Grad Division's
deadline procedures. I've also added department/program chairs to this
email, as well as faculty who are entering one of the Grad Advisor roles in
2025-26 (to the best of my knowledge).

I hope you found the information sessions helpful if you were able to
attend!

Kate

----

Kate Sweeny
Associate Dean for Graduate Academic Affairs
Professor of Psychology
University of California, Riverside
Pronouns: she/her/hers

Lab website <http://www.katesweeny.com/>
Faculty website <https://profiles.ucr.edu/app/home/profile/ksweeny>
Department website <https://psychology.ucr.edu/>
Graduate Division website <https://graduate.ucr.edu/>


On Mon, May 5, 2025 at 2:52 PM Kate Sweeny <ksweeny at ucr.edu> wrote:

> Hello Grad Advisors, Program Directors, and Grad Coordinators-
>
>
>
> I hope your spring quarter is going well! I’m writing with some very
> important information about an update to the procedures in Graduate
> Academic Affairs (GAA) in Grad Division.
>
>
>
> For several months, we’ve been taking a close look at all of our posted
> deadlines for various actions and petitions. For each one, we identified
> the deadline by which GAA truly needs to receive the request to avoid
> various kinds of disruptions. *In nearly every case, that means the
> deadlines will now be later.* The new deadlines can all be found here:
> https://graduate.ucr.edu/gaa_deadlines
>
>
>
> Having revised the deadlines to be logical and fair, *we’re going to
> implement a new policy of holding firmly to those deadlines except in
> extraordinary, rare, and well-justified cases*. Our goal is to make our
> processes as equitable and transparent as possible rather than making
> informal exceptions for those who know to ask for them. Here’s what that
> means in practice:
>
>
>    - If a petition arrives in the Grad Dean queue after the posted
>    deadline, it will be denied. That means all petitions should be initiated
>    well before the deadline for them to fully route to us in time.
>    - If the program believes that an exception to the deadline is
>    appropriate, the student will submit an “Other” petition in R’Grad to
>    request an exception. The exception petition will require a justification.
>    Kara and I will review those petitions and make a final decision.
>
> I strongly recommend creating internal, program deadlines to initiate
> petitions (several weeks earlier than the posted Grad Div deadlines) and
> communicating those deadlines to your students at least every year, ideally
> every quarter.
>
>
>
> It’s the student’s responsibility to ensure that the petition reaches Grad
> Division in time to be processed. Remember that everyone in the routing
> path can check on the status of petitions to ensure that they keep moving
> forward.
>
>
> Thanks for all you do for our students!
>
> Kate
>
> ----
>
> Kate Sweeny
> Associate Dean for Graduate Academic Affairs
> Professor of Psychology
> University of California, Riverside
> Pronouns: she/her/hers
>
> Lab website <http://www.katesweeny.com/>
> Faculty website <https://profiles.ucr.edu/app/home/profile/ksweeny>
> Department website <https://psychology.ucr.edu/>
> Graduate Division website <https://graduate.ucr.edu/>
>
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