<div dir="ltr">Hello Students and Faculty,<div><br></div><div><b>Reminder:</b> An important message has been sent from the Graduate Division regarding policy changes, and implementation. Please be sure to review and follow policy moving forward, as any missed deadline, regardless of reason, will most likely be subject to rejection. <a href="https://graduate.ucr.edu/gaa_deadlines">A link to the site can be found here.</a></div><div><br></div><div><br></div><div>Sincerely,</div><div><br></div><div>Chris</div><br><div class="gmail_quote gmail_quote_container"><div dir="ltr" class="gmail_attr"><br></div><br><br><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div>Hi all-</div><div><br></div><div>Just following up to remind you of the coming changes to Grad Division's deadline procedures. I've also added department/program chairs to this email, as well as faculty who are entering one of the Grad Advisor roles in 2025-26 (to the best of my knowledge).</div><div><br></div><div>I hope you found the information sessions helpful if you were able to attend!<br><br>Kate</div><div><div dir="ltr" class="gmail_signature"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><br>
----<br><br><div style="color:rgb(34,34,34)"><div dir="ltr">Kate Sweeny</div><div>Associate Dean for Graduate Academic Affairs</div><div dir="ltr">Professor of Psychology</div><div dir="ltr">University of California, Riverside</div></div><div dir="ltr" style="color:rgb(34,34,34)">Pronouns: she/her/hers<br></div><div dir="ltr" style="color:rgb(34,34,34)"><br></div><div style="color:rgb(34,34,34)"><a href="http://www.katesweeny.com/" style="color:rgb(17,85,204)" target="_blank">Lab website</a></div><div style="color:rgb(34,34,34)"><font color="#0000ff"><a href="https://profiles.ucr.edu/app/home/profile/ksweeny" style="color:rgb(17,85,204)" target="_blank">Faculty website</a></font></div><div style="color:rgb(34,34,34)"><a href="https://psychology.ucr.edu/" style="color:rgb(17,85,204)" target="_blank">Department website</a></div><div style="color:rgb(34,34,34)"><a href="https://graduate.ucr.edu/" style="color:rgb(17,85,204)" target="_blank">Graduate Division website</a></div></div></div></div></div></div></div></div></div><br></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Mon, May 5, 2025 at 2:52 PM Kate Sweeny <<a href="mailto:ksweeny@ucr.edu" target="_blank">ksweeny@ucr.edu</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div><p class="MsoNormal" style="margin:0in"><font face="arial, sans-serif">Hello Grad Advisors, Program Directors, and Grad
Coordinators-</font></p>
<p class="MsoNormal" style="margin:0in"><font face="arial, sans-serif"> </font></p>
<p class="MsoNormal" style="margin:0in"><font face="arial, sans-serif">I hope your spring quarter is going well! I’m writing with some very important information about an update to the procedures in Graduate
Academic Affairs (GAA) in Grad Division. </font></p>
<p class="MsoNormal" style="margin:0in"><font face="arial, sans-serif"> </font></p>
<p class="MsoNormal" style="margin:0in"><font face="arial, sans-serif">For several months, we’ve been taking a close look at all of
our posted deadlines for various actions and petitions. For each one, we
identified the deadline by which GAA truly needs to receive the request to
avoid various kinds of disruptions. <u>In nearly every case, that means the
deadlines will now be later.</u> The new deadlines can all be found here: <a href="https://graduate.ucr.edu/gaa_deadlines" style="color:rgb(70,120,134)" target="_blank">https://graduate.ucr.edu/gaa_deadlines</a>
</font></p>
<p class="MsoNormal" style="margin:0in"><font face="arial, sans-serif"> </font></p>
<p class="MsoNormal" style="margin:0in"><font face="arial, sans-serif">Having revised the deadlines to be logical and fair, <u>we’re
going to implement a new policy of holding firmly to those deadlines except in extraordinary,
rare, and well-justified cases</u>. Our goal is to make our processes as
equitable and transparent as possible rather than making informal exceptions
for those who know to ask for them. Here’s what that means in practice:</font></p><p class="MsoNormal" style="margin:0in"></p><ul><li><span style="font-family:arial,sans-serif">If a petition arrives in the Grad Dean queue
after the posted deadline, it will be denied. That means all petitions should
be initiated well before the deadline for them to fully route to us in time.</span></li><li>If the program believes that an exception to the
deadline is appropriate, the student will submit an “Other” petition in R’Grad<span style="font-family:arial,sans-serif"> to
request an exception. The exception petition will require a justification. Kara
and I will review those petitions and make a final decision.</span></li></ul><p></p>
<p class="MsoNormal" style="margin:0in"><span style="font-family:arial,sans-serif">I strongly recommend creating internal, program deadlines to
initiate petitions (several weeks earlier than the posted Grad Div deadlines) and
communicating those deadlines to your students at least every year, ideally
every quarter.</span></p>
<p class="MsoNormal" style="margin:0in"><font face="arial, sans-serif"> </font></p>
<p class="MsoNormal" style="margin:0in"><font face="arial, sans-serif">It’s the student’s responsibility to ensure that the
petition reaches Grad Division in time to be processed. Remember that everyone in the routing
path can check on the status of petitions to ensure that they keep moving
forward. </font></p>
<p class="MsoNormal" style="margin:0in"><font face="arial, sans-serif"> </font><span style="font-family:arial,sans-serif"> </span></p>
<font face="arial, sans-serif">Thanks
for all you do for our students!<br>
<br>
Kate</font></div><div><div dir="ltr" class="gmail_signature"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><br>
----<br><br><div style="color:rgb(34,34,34)"><div dir="ltr">Kate Sweeny</div><div>Associate Dean for Graduate Academic Affairs</div><div dir="ltr">Professor of Psychology</div><div dir="ltr">University of California, Riverside</div></div><div dir="ltr" style="color:rgb(34,34,34)">Pronouns: she/her/hers<br></div><div dir="ltr" style="color:rgb(34,34,34)"><br></div><div style="color:rgb(34,34,34)"><a href="http://www.katesweeny.com/" style="color:rgb(17,85,204)" target="_blank">Lab website</a></div><div style="color:rgb(34,34,34)"><font color="#0000ff"><a href="https://profiles.ucr.edu/app/home/profile/ksweeny" style="color:rgb(17,85,204)" target="_blank">Faculty website</a></font></div><div style="color:rgb(34,34,34)"><a href="https://psychology.ucr.edu/" style="color:rgb(17,85,204)" target="_blank">Department website</a></div><div style="color:rgb(34,34,34)"><a href="https://graduate.ucr.edu/" style="color:rgb(17,85,204)" target="_blank">Graduate Division website</a></div></div></div></div></div></div></div></div></div></div></div></div>
</blockquote></div></div>
</div>
</div>
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