[Botanystaff] FW: REMINDER: BPS - eStorage File Migration this evening 7:00 PM

Fri Sep 24 08:52:28 PDT 2021

Good morning,

Just an FYI.

All files from estorage will be moved to MS Teams this evening.

April Meinzer
Financial Administrative Officer
Botany and Plant Sciences, #2106
Phone:  951-827-3839
Fax:        951-827-4437
april.meinzer at ucr.edu<mailto:april.meinzer at ucr.edu>

From: Ronda G Inzunza <ronda.inzunza at ucr.edu>
Sent: Friday, September 24, 2021 8:25 AM
To: April Meinzer <april.meinzer at ucr.edu>; Maria A Sedillo <maria.sedillo at ucr.edu>
Cc: Joanna Nguyen <joanna.nguyen at ucr.edu>; Yung Phung <yung.phung at ucr.edu>; Jennifer Vogel Farias <jennifer.farias at ucr.edu>
Subject: REMINDER: BPS - eStorage File Migration this evening 7:00 PM

Good Morning April,

FRIENDLY REMINDER: The migration of the Botany shared files on the eStorage/shared server will be moved to MS Teams this evening.

Please alert all of your users to ensure everyone closes any documents they may have open by 7:00PM tonight so the file migration can complete. You will not have access to the files during the migration.

All files in the eStorage drive will be migrated to a "Channel" within the MS Team named "CNAS BPS" that is being created to you.

As the owner you will receive a notification when the migration is complete at which time you may begin to assign permissions/access to your staff.

Attached is a practical user guide, training tips and links. The first link within the guide is to download MS Teams to your desktop (in preparation please download MS Teams now, if you have not already done so). You will use your netid at ucr.edu<mailto:netid at ucr.edu> and associated password to log in.

We will see you at the "Migration Debrief" meeting with the IT project manager, Monday, September 27th, 10:05-10:25.

Please let me know if you have any questions.

Ronda Inzunza

Ronda Inzunza
Administrative Assistant to CNAS CFAO
CNAS Dean's Office | College of Natural & Agricultural Sciences
University of California, Riverside

Email: ronda.inzunza at ucr.edu<mailto:ronda.inzunza at ucr.edu>
Available on zoom: https://ucr.zoom.us/j/92969797121

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From: Ronda G Inzunza
Sent: Wednesday, August 11, 2021 1:33 PM
To: April Meinzer <april.meinzer at ucr.edu<mailto:april.meinzer at ucr.edu>>
Cc: Joanna Nguyen <joanna.nguyen at ucr.edu<mailto:joanna.nguyen at ucr.edu>>; Yung Phung <yung.phung at ucr.edu<mailto:yung.phung at ucr.edu>>
Subject: RE: eStorage file migration to MS Teams - Estimated completion January 2022

Okay. Great. I have forwarded you and Maria to the meeting invite.

Thank you, Ronda

From: April Meinzer
Sent: Wednesday, August 11, 2021 9:29 AM
To: Ronda G Inzunza <ronda.inzunza at ucr.edu<mailto:ronda.inzunza at ucr.edu>>
Cc: Joanna Nguyen <joanna.nguyen at ucr.edu<mailto:joanna.nguyen at ucr.edu>>; Yung Phung <yung.phung at ucr.edu<mailto:yung.phung at ucr.edu>>
Subject: RE: eStorage file migration to MS Teams - Estimated completion January 2022

Yes, I will be available.  Please include Maria Sedillo on the meeting as well.  Thank you.

April Meinzer
Financial Administrative Officer
Botany and Plant Sciences, #2106
Phone:  951-827-3839
Fax:        951-827-4437
april.meinzer at ucr.edu<mailto:april.meinzer at ucr.edu>

From: Ronda G Inzunza <ronda.inzunza at ucr.edu<mailto:ronda.inzunza at ucr.edu>>
Sent: Monday, August 9, 2021 4:06 PM
To: April Meinzer <april.meinzer at ucr.edu<mailto:april.meinzer at ucr.edu>>
Cc: Joanna Nguyen <joanna.nguyen at ucr.edu<mailto:joanna.nguyen at ucr.edu>>; Yung Phung <yung.phung at ucr.edu<mailto:yung.phung at ucr.edu>>
Subject: FW: eStorage file migration to MS Teams - Estimated completion January 2022

Hi April,

Also if I may invite you to attend the meeting with ITS after the migration on Monday, September 27th,  10:05 to 10:25 AM? We would use this time to review any file migration issues with ITS that may be unresolved. Please confirm you are available and if you would like Guille to join I will add her as well.

Thank you, Ronda

From: Ronda G Inzunza
Sent: Monday, August 9, 2021 3:59 PM
To: April Meinzer <april.meinzer at ucr.edu<mailto:april.meinzer at ucr.edu>>
Cc: Joanna Nguyen <joanna.nguyen at ucr.edu<mailto:joanna.nguyen at ucr.edu>>; Yung Phung <yung.phung at ucr.edu<mailto:yung.phung at ucr.edu>>
Subject: RE: eStorage file migration to MS Teams - Estimated completion January 2022

Good Afternoon April,

I am confirming the BPS eStorage files will be migrated to MS Teams the weekend of September 24th.

Attached is a practical user guide, training tips and links. The first link within the guide is to download MS Teams to your desktop (in preparation please download MS Teams now, if you have not already done so). You will need use your netid at ucr.edu<mailto:netid at ucr.edu> and associated password to log in.

All files in the eStorage BPS drive will be migrated to a new MS Team/Channel named "CNAS BPS" that is being created for you. You, as the owner, will have control of this and can change the name later as you wish.

We will send a reminder to you on Friday September, 24th. You will need everyone to disconnect from the eStorage drive and close any open documents (by 7PM on Friday, September 24th) to ensure the migration can complete and all files successfully transferred. You will not have access to the files during the migration. As the owner you will be notified that the migration is complete at which time you may access your new MS Team and begin to assign access/permission.

Another tip: MS Teams will only accept file names up to 150 characters (or fewer). Please review and change any lengthy files names in advance, to ensure they are moved to MS Teams.

Note: Regarding access to eStorage after the migration; the files will be read-only for one month and then eStorage will be retired.

Please feel free to share any of this information with those who access these files so they can prepare.

Let me know if I can provide any additional information at this time.

Kindly, Ronda

Ronda Inzunza
Administrative Assistant to CNAS CFAO
CNAS Dean's Office | College of Natural & Agricultural Sciences
University of California, Riverside

Email: ronda.inzunza at ucr.edu<mailto:ronda.inzunza at ucr.edu>
Available on zoom: https://ucr.zoom.us/j/92969797121

[CNAS_Logo_RGB_417x80]

From: April Meinzer
Sent: Wednesday, June 2, 2021 12:30 PM
To: Yung Phung <yung.phung at ucr.edu<mailto:yung.phung at ucr.edu>>
Cc: Ronda G Inzunza <ronda.inzunza at ucr.edu<mailto:ronda.inzunza at ucr.edu>>
Subject: RE: eStorage file migration to MS Teams - Estimated completion January 2022

Good afternoon Yung,

Our choices for the migration are as follows:

1st - September
2nd - October

Should you have any questions or concerns, please feel free to email me.  Thank you.

April Meinzer

From: Ronda G Inzunza <ronda.inzunza at ucr.edu<mailto:ronda.inzunza at ucr.edu>> On Behalf Of Yung Phung
Sent: Wednesday, May 26, 2021 11:09 AM
To: Sue Lee <sue.lee at ucr.edu<mailto:sue.lee at ucr.edu>>; Jeff W Obrecht <jeff.obrecht at ucr.edu<mailto:jeff.obrecht at ucr.edu>>; Michelle Butler <michelle.butler at ucr.edu<mailto:michelle.butler at ucr.edu>>; Kathy Redd <kathy.redd at ucr.edu<mailto:kathy.redd at ucr.edu>>; Sabrina A Schuster <sabrina.schuster at ucr.edu<mailto:sabrina.schuster at ucr.edu>>; Wendi Tapia <wendi.tapia at ucr.edu<mailto:wendi.tapia at ucr.edu>>; Deborah A Terao <deborah.terao at ucr.edu<mailto:deborah.terao at ucr.edu>>; April Meinzer <april.meinzer at ucr.edu<mailto:april.meinzer at ucr.edu>>; Melissa Gomez <melissa.gomez at ucr.edu<mailto:melissa.gomez at ucr.edu>>; Kathy Carrington <kathy.carrington at ucr.edu<mailto:kathy.carrington at ucr.edu>>; Sherice Underwood <sherice.underwood at ucr.edu<mailto:sherice.underwood at ucr.edu>>; Maria Chiara Simani <maria.simani at ucr.edu<mailto:maria.simani at ucr.edu>>
Cc: Ronda G Inzunza <ronda.inzunza at ucr.edu<mailto:ronda.inzunza at ucr.edu>>
Subject: eStorage file migration to MS Teams - Estimated completion January 2022

Good Morning DAs,

As a follow-up to the announcement at our last DA meeting of impending eStorage retirement, we are forging ahead with the transfer of eStorage files to MS Teams. This tool is designed to allow concurrent use and editing of documents among team members. After much investigation and initial testing, we have learned that it can also function to store and shared files. While it is less capable than we would like, ITS does not support another solution at this time.

ITS will execute the initial migration of files from eStorage to MS Teams. ITS' goal is to migrate the entire campus to MS Teams by January 2022. Prior to migration, please take the opportunity to delete any unused/obsolete files.  CNAS will migrate in 4 phases. In each phase, the migration will occur on a weekend in August, September, October, and November. Exact dates to be announced. Note that eStorage files will remain in read only mode for one month from the date of migration.

BMPN, GSAC/EMC and Deans Office have been early adopters testing the capabilities of MS Teams.  Based on what has been learned, a practical user guide, pointed learning tools, and MS Teams set-up file structure (example) are attached to help get you started.

We know departments have competing deadlines over the next few months. Please provide us with the 2 months that would work best for you to migrate your files. Rank your first and second choice and we will do our best to accommodate. We would appreciate your response by June 11th to ronda.inzunza at ucr.edu<mailto:ronda.inzunza at ucr.edu>.  If we do not receive a response by June 11th, we assume you do not want to migrate your files to MS Teams for future access.

FYI: This will be a topic at the next DA Meeting, Wednesday, June 2nd.

Once we have the migration schedule, we can work on next steps.

Thank you,
Yung

Yung Phung
Manager, Finance and Budget
CNAS Deans Office | College of Natural & Agricultural Sciences
University of California, Riverside

Office:  951-827-3104  | Fax:  951-827-5104 | yung.phung at ucr.edu<mailto:yung.phung at ucr.edu>
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