[Biomed_grad_faculty] Fw: Annual Mentoring and Evaluation Form

[Sika Zheng]

Please see below the update on AME.

________________________________
From: Lidia Kos
Sent: Friday, May 9, 2025 5:17 PM
To: Kate Sweeny; Kara E Oswood; Lidia Kos
Subject: Annual Mentoring and Evaluation Form


Dear colleagues

 We are excited to let you know that the Annual Mentoring and Evaluation form is now available in R’Grad. This form will ease the process of submitting and tracking PhD students’ annual evaluations to the Graduate Division. As per the Graduate Council’s regulation, all PhD students must be evaluated on an annual basis. The form will also help graduate students and their major professors and/or program advisors to clearly articulate and align goals for the academic year with the intent to enhance communication and mentoring. At this time, each program can opt to have students and faculty complete the entire form or attach the evaluation that is already in place. If the choice is the latter, the major professor or graduate program advisor will also have to indicate if progress is satisfactory or unsatisfactory. If the student’s progress is unsatisfactory, a remediation plan will have to be described with what the student needs to do to get back to a satisfactory status within one academic year. All forms need to reach the Graduate Division by September 30th. The program is responsible for communicating with the students and ensuring they initiate the form. Students who do not submit the form by the deadline will have a registration hold in the Fall.

The steps for completion of the form are:

  *   Step 1: Student completes the Annual Mentoring and Evaluation (AME) in R'Grad.

o   (optional) If additional collaborators are required to be part of the annual student review, they can be added into the routing. They have the option to add comments regarding the student's academic progress.

  *   Step 2: Student's major professor completes information regarding the student's progress. If the student doesn't have a major professor yet, the Graduate Advisor will complete this portion.
     *   If an internal program evaluation has already been completed, that can be attached here.
  *   Step 3: The AME returns to the student to review the assessment by the major professor and any collaborators.
  *   Step 4: Graduate Staff review to track student progress and note completion of the AME for students in the program.
  *   Step 5: Graduate Advisor review for final approval.
  *   Step 6: Graduate Dean/Graduate Academic Affairs review.
     *   The AME for students making satisfactory progress will continue through the routing process and reviewed by the Graduate Division Academics Affairs office. All AME's with unsatisfactory progress will be reviewed by the Vice Provost and Dean of Graduate Studies

Please, let us know if you have any questions.

best

Lidia
--

Lidia Kos

Vice Provost and Dean of Graduate Studies

Professor of Biomedical Sciences

951-827-0320 | lidia.kos at ucr.edu<mailto:lidia.kos at ucr.edu>

University Office Building (UOB) Room 100

University of California, Riverside, CA 92521



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