[Biomed_grad_faculty] REMINDER: New Online Annual Mentoring Evaluation DUE: SEPT 2025

[Hermila Torres]

Sent on Behalf of Sika Zheng, PhD, BSMC Graduate Advisor for Enrolled Students

Hello BMSC PhD Students and Faculty Mentors,

This past May 2025, Dr. Sika Zheng, BMSC graduate advisor, sent an email notification about the new online Annual Mentoring and Evaluation (AME) form via R'Grad<https://rgrad.ucr.edu/>. Biomedical Sciences is transitioning to this online evaluation form in lieu of the previous ARPE form. The requirement to meet with guidance or dissertation committees has not changed and is still required as part of the annual evaluation process.

Annual evaluation meetings and the AME form must be completed by September 15, 2025. This deadline is required to allow for administrative processing time before the Graduate Division's September 30th submission deadline.
Please note, participation in the oral qualifying exam does not satisfy the annual evaluation requirement.

The AME form has been created to help students and their major professors and/or program advisors to clearly articulate and align goals for the academic year with the intent to enhance communication and mentoring. The major professor or graduate program advisor will also have to indicate if progress is satisfactory or unsatisfactory. If the student's progress is unsatisfactory, a remediation plan will have to be described with what the student needs to do to get back to a satisfactory status within one academic year.

The steps for completion of the annual evaluation are:

  *   Step 1: Student initiates the Annual Mentoring and Evaluation (AME) in R'Grad<https://rgrad.ucr.edu/>. If the major professor is not listed, the form will first be sent to the program graduate advisor.

Schedule the annual evaluation meeting date.

  *   Step 2: Student's major professor completes information regarding the student's progress. If the student doesn't have a major professor yet, the Graduate Advisor will complete this portion.
  *   Step 3: Include all guidance or dissertation committee members. Additional faculty collaborators are required to be part of the annual student review; they will be added into the routing. These faculty have the option to add comments regarding the student's academic progress.
  *   Step 4: The AME returns to the student to review the assessment by the major professor and any collaborators.
  *   Step 5: Graduate Staff review to track student progress and note completion of the AME for students in the program.
  *   Step 6: Graduate Advisor review for final approval.
  *   Step 7: Graduate Dean/Graduate Academic Affairs review.
     *   The AME for students making satisfactory progress will continue through the routing process and be approved. All AME's with unsatisfactory progress will be reviewed by the Vice Provost and Dean of Graduate Studies.

If you have any questions about the new online evaluation form, please don't hesitate to reach out.

Sincerely,

Hermila Torres
Student Services Advisor
Graduate Program in Biomedical Sciences | UCR School of Medicine
hermila.torres at medsch.ucr.edu<mailto:hermila.torres at medsch.ucr.edu>
951.827.4540
To schedule a virtual advising appointment, click HERE<https://scheduler.zoom.us/bmsc-mtg-ssa>.
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Hybrid Schedule: onsite M|Th|F 8am-4:30pm | remote Tu|W 8am-4:30pm

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