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<p class="MsoNormal"><i><span style="font-size:11.0pt;color:#0F9ED5">Sent on Behalf of Sika Zheng, PhD, BSMC Graduate Advisor for Enrolled Students</span></i><span style="font-size:11.0pt;color:#0F9ED5"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Hello BMSC PhD Students and Faculty Mentors,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">This past May 2025, Dr. Sika Zheng, BMSC graduate advisor, sent an email notification about the
<b>new online Annual Mentoring and Evaluation (AME) form via <a href="https://rgrad.ucr.edu/">
R’Grad</a></b>. Biomedical Sciences is transitioning to this online evaluation form in lieu of the previous ARPE form. The requirement to meet with guidance or dissertation committees has not changed and is still required as part of the annual evaluation process.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Annual evaluation meetings and the AME form must be completed by
<span style="color:#C00000">September 15, 2025</span>.</b> This deadline is required to allow for administrative processing time before the Graduate Division’s September 30<sup>th</sup> submission deadline.<o:p></o:p></p>
<p class="MsoNormal">Please note, participation in the oral qualifying exam <u>does not satisfy the annual evaluation requirement</u>.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The AME form has been created to help students and their major professors and/or program advisors to clearly articulate and align goals for the academic year with the intent to enhance communication and mentoring. The major professor or
graduate program advisor will also have to indicate if progress is satisfactory or unsatisfactory. If the student’s progress is unsatisfactory, a remediation plan will have to be described with what the student needs to do to get back to a satisfactory status
within one academic year.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The steps for completion of the annual evaluation are:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><b>Step 1</b>: Student initiates the Annual Mentoring and Evaluation (AME) in
<a href="https://rgrad.ucr.edu/">R'Grad</a>. If the major professor is not listed, the form will first be sent to the program graduate advisor.
<o:p></o:p></li></ul>
<p class="MsoListParagraph">Schedule the annual evaluation meeting date.<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><b>Step 2</b>: Student's major professor completes information regarding the student's progress. If the student doesn't have a major professor yet, the Graduate Advisor will complete
this portion.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><b>Step 3</b>: Include all guidance or dissertation committee members. Additional faculty collaborators are required to be part of the annual student review; they will be added into
the routing. These faculty have the option to add comments regarding the student's academic progress.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><b>Step 4</b>: The AME returns to the student to review the assessment by the major professor and any collaborators.
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><b>Step 5</b>: Graduate Staff review to track student progress and note completion of the AME for students in the program.
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><b>Step 6</b>: Graduate Advisor review for final approval.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><b>Step 7</b>: Graduate Dean/Graduate Academic Affairs review.
<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1">The AME for students making satisfactory progress will continue through the routing process and be approved. All AME's with unsatisfactory progress will be reviewed by the Vice Provost
and Dean of Graduate Studies.<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If you have any questions about the new online evaluation form, please don't hesitate to reach out.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Sincerely, <span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:#1F497D"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="color:#1F497D">Hermila Torres<o:p></o:p></span></b></p>
<p class="MsoNormal">Student Services Advisor<o:p></o:p></p>
<p class="MsoNormal">Graduate Program in Biomedical Sciences | UCR School of Medicine<o:p></o:p></p>
<p class="MsoNormal"><a href="mailto:hermila.torres@medsch.ucr.edu"><span style="color:#0563C1">hermila.torres@medsch.ucr.edu</span></a><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal">951.827.4540<o:p></o:p></p>
<p class="MsoNormal">To schedule a virtual advising appointment, click <a href="https://scheduler.zoom.us/bmsc-mtg-ssa">
<span style="color:#0563C1">HERE</span></a>.<span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none"><img border="0" width="130" height="49" style="width:1.3541in;height:.5138in" id="Picture_x0020_2" src="cid:image001.png@01DC0ABE.BE9370F0" alt="A picture containing drawing
Description automatically generated"></span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><b>Hybrid Schedule: </b>onsite<b> M|Th|F 8am-4:30pm | </b>remote<b> Tu|W 8am-4:30pm<o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
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