[Ahs-grads] AHGSA Meeting!

[Lexie Varga]

Hello!

Thank you to everyone who attended yesterday's meeting! I have a few
announcements. First, *please remove any perishables from the grad lounge
fridge ASAP* so Rebecca can de-ice the freezer (as she has kindly offered
to do). Second, please *submit your AHGSA cabinet votes by next Monday at
5:00 pm* using the Google form
<https://docs.google.com/forms/d/e/1FAIpQLScRnQCVQ_1q89AbFFKv0v3ynyZgzPoCxp27OjnRhs0vpYnFOA/viewform?usp=header>.
You will notice we moved forward with the position of faculty liaison in
addition to the president and conference coordinator(s) out of a desire to
make the Fall transition as seamless as possible.

Best,
Lexie

On Thu, May 29, 2025 at 7:49 PM Rachel Shermock <
rachel.shermock at email.ucr.edu> wrote:

> Hello all,
>
> Attached are the minutes from the latest AHGSA meeting.
>
> Thanks,
> Rachel
>
> On Tue, May 20, 2025 at 8:13 AM Lexie Varga <alexandra.varga at email.ucr.edu>
> wrote:
>
>> Hello everyone!
>>
>>
>> Our second AHGSA meeting (and last meeting of the school year) will be
>> held next week.
>>
>>
>> Please respond to this when2meet link as soon as possible! My apologies
>> for not getting this email out earlier---I was quite sick last week.
>>
>>
>> Link:  https://www.when2meet.com/?30669739-QsPia
>> <https://www.when2meet.com/?24916418-chNtN>
>>
>>
>>
>> *NOMINATIONS*
>>
>>
>> As always, the last meeting of the school year entails discussions
>> about AHGSA nominations! Below I have included information about the
>> nomination and election process.
>>
>>
>> A new president and the conference coordinators will be nominated for the
>> '25-'26 school year!
>>
>>
>> - I will send out a Google form later this week.
>>
>> - This will remain open for a week from the day it is sent.
>>
>> - Once the nominations are closed, I will be in touch with those who have
>> been nominated to ensure that they would like to be considered for
>> president.
>>
>> - A Google form will be circulated for voting once I have confirmed with
>> the nominees.
>>
>>
>> * Please note that only the new president and conference coordinators
>> will be elected before the end of the quarter. Nominations
>> and elections for the rest of the AHGSA cabinet will occur during Fall '25
>> quarter. This will provide next year's incoming grad students in our
>> department a chance to be nominated for these positions. Feel free to reach
>> out to me if you have any concerns with this.
>>
>>
>> *AHGSA cabinet positions:*
>>
>>
>> 1. President
>>
>> 2. Vice President
>>
>> 3. Secretary/Event Coordinator
>>
>> 4. Faculty Liaison
>>
>> 5. Treasurer
>>
>> 6. Online Content Liaison
>>
>> 7. Campus GSA Representative
>>
>> 8. Conference Organizers (typically also given the roles of vice
>> president and treasurer)
>>
>>
>> *AHGSA cabinet position descriptions:*
>>
>>
>> President: Organizes meetings, sets agendas, and ensures AHGSA runs
>> according to the guidelines listed in the constitution. The president is
>> responsible for ensuring AHGSA is in good standing as an organization with
>> the university. The president acts as a central authority for the officers
>> to report back to in between meetings. Initiates and presides over a
>> committee of students to organize the yearly Graduate Student Symposium.
>>
>>
>> Vice President: Presides in place of the president's duties in the event
>> that the president is not able to do so.
>>
>>
>> Secretary: Facilitates communication, particularly
>> between AHGSA representatives and the Art History Graduate Student
>> community. Maintains an email list of current Art History graduate students
>> as a forum for communication and to distribute information such as meeting
>> announcements. Responsible for taking notes during meetings and
>> distributing those notes to the Art History Graduate Student community. (+
>> plans and facilitates In Conversation Series, and other events)
>>
>>
>> Faculty Liaison: Responsible for maintaining an open line of
>> communication between faculty and the graduate student community. Regularly
>> attends scheduled meetings of the faculty; fairly represents the needs and
>> concerns of the graduate student population and addresses them to the
>> faculty. The representative's main focus is to keep a high level of
>> visibility for student needs and concerns, and to support continued
>> departmental development at the graduate student level.
>>
>>
>> Treasurer: Writes budget and keeps financial records, including Quarterly
>> Financial Reports. Seeks out additional alternative financial sources as
>> needed.
>>
>>
>> Online Content Liaison: Responsible for maintaining and updating the
>> Facebook group page for the graduate art history program as well
>> as AHGSA website.
>>
>>
>> GSA Representative: Attends GSA meetings and votes on the organization’s
>> behalf.
>>
>>
>> Conference Organizers: Plan and execute the annual Graduate Student
>> Conference.
>>
>>
>>
>> Please start thinking of who you would like to nominate and if you
>> yourself would be interested!
>>
>>
>> Best,
>>
>> Lexie Varga
>> --
>> Ahs-grads mailing list
>> Ahs-grads at lists.ucr.edu
>> https://lists.ucr.edu/mailman/listinfo/ahs-grads
>>
>
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