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<h1 style="margin: 0in; font-family: Calibri, sans-serif; font-size: 24pt;"><span style="font-family: Arial, sans-serif; font-size: 11pt; color: rgb(46, 117, 182);">To:
</span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: normal;"> UCPath Transactors</span></h1>
<h1 style="margin: 0in; font-family: Calibri, sans-serif; font-size: 24pt;"><span style="font-family: Arial, sans-serif; font-size: 11pt; color: rgb(0, 112, 192);"> </span></h1>
<h1 style="margin: 0in; font-family: Calibri, sans-serif; font-size: 24pt;"><span style="font-family: Arial, sans-serif; font-size: 11pt; color: rgb(46, 117, 182);">UCPath Changes & Enhancements</span><span style="font-family: Arial, sans-serif; font-size: 11pt; font-weight: normal;">:
November 09, 2023 – November 17, 2023</span></h1>
<p style="margin: 0in; font-family: Calibri, sans-serif; font-size: 11pt;"><span style="font-family: Arial, sans-serif; color: rgb(0, 112, 192);"> </span></p>
<p style="margin: 0in; font-family: Calibri, sans-serif; font-size: 11pt;"><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(68, 68, 68);">UCPath did not recently implement changes impacting all locations.
</span><span style="font-family: "Segoe UI Light", sans-serif; font-size: 12pt; color: rgb(0, 114, 198);"><a href="https://spsec.ucop.edu/sites/ucpc/UCPathLocationSupport/_layouts/15/DocIdRedir.aspx?ID=UCPC-1485784443-34" data-auth="NotApplicable" style="margin-top: 0px; margin-bottom: 0px; color: rgb(0, 114, 198);" id="OWA294ea7f8-c9de-ff91-a057-6f2385a4005b" class="OWAAutoLink" data-loopstyle="linkonly">L</a></span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(0, 114, 198);"><a href="https://spsec.ucop.edu/sites/ucpc/UCPathLocationSupport/_layouts/15/DocIdRedir.aspx?ID=UCPC-1485784443-34" data-auth="NotApplicable" style="margin-top: 0px; margin-bottom: 0px; color: rgb(0, 114, 198);" id="OWAb571fe8b-849b-17fc-71a2-cc1e5f34a672" class="OWAAutoLink" data-loopstyle="linkonly">ocation
specific configurations and job configuration changes</a></span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: black;"> are available on the support site.</span></p>
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<p style="margin: 0in; font-family: Calibri, sans-serif; font-size: 11pt;"><span style="font-family: Arial, sans-serif; color: rgb(46, 117, 182);"><b>Updates & Reminders:</b></span></p>
<ul style="margin-top: 0in; margin-bottom: 0in;">
<li style="font-family: "Times New Roman", serif; font-size: 12pt; margin: 0in; color: rgb(68, 68, 68);">
<span style="font-family: Arial, sans-serif; font-size: 11pt; color: rgb(68, 68, 68);">The
</span><span style="font-family: Arial, sans-serif; font-size: 11pt; color: rgb(0, 114, 198);"><a href="https://spsec.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/data/toc.html" data-auth="NotApplicable" style="color: rgb(0, 114, 198);" id="OWA422a3854-f209-3a11-5c9d-e104e3f96feb" class="OWAAutoLink" data-loopstyle="linkonly">UCPath
help site</a></span><span style="font-family: Arial, sans-serif; font-size: 11pt; color: rgb(68, 68, 68);"> was updated to reflect</span><span style="font-family: "Times New Roman", serif; font-size: 12pt; color: rgb(68, 68, 68);">
</span><span style="font-family: Arial, sans-serif; font-size: 11pt; color: rgb(5, 99, 193);"><u>changes in</u></span><span style="font-family: Arial, sans-serif; font-size: 11pt; color: rgb(68, 68, 68);"> General Ledger, Workforce Administration and Payroll
training material.</span></li><li style="font-family: Calibri, sans-serif; font-size: 11pt; margin: 0in; color: rgb(14, 16, 26);">
<span style="font-family: Arial, sans-serif; font-size: 11pt; color: rgb(14, 16, 26);">Updated PHCMGENL202: Direct Retro Funding Updates:
<b>Enter Direct Retro Funding Updates </b>and<b> Enter Direct Retro Funding Updates – MCOP</b> simulations with new identification columns, images and text to distinguish direct retro from salary cost transfer </span></li><li style="font-family: Calibri, sans-serif; font-size: 11pt; line-height: 105%; margin: 0in; color: rgb(14, 16, 26);">
<span style="font-family: Arial, sans-serif; font-size: 11pt; color: rgb(14, 16, 26);">Added simulations and job aids within a new salary cost transfer folder to demonstrate entering salary cost transfers for unrestricted funds, restricted funds, work-study
funds and approving salary cost transfer transactions.</span></li><li style="font-family: Calibri, sans-serif; font-size: 11pt; line-height: 105%; margin: 0in; color: rgb(14, 16, 26);">
<span style="font-family: Arial, sans-serif; font-size: 11pt; color: rgb(14, 16, 26);">Updated the PHCMWFAL100: Employee Data Inquiry job aids:</span></li><ul style="margin-top: 0in; margin-bottom: 0in;">
<li style="font-family: Calibri, sans-serif; font-size: 11pt; line-height: 105%; margin: 0in; color: rgb(14, 16, 26);">
<span style="font-family: Arial, sans-serif; font-size: 11pt; color: rgb(14, 16, 26);"><b>How to Add a Person in UCPath (New Hire Pilot Only)</b> was renamed
<b>How to Add an Employee In UCPath</b> and new screenshots were created to reflect the label change</span></li><li style="font-family: Calibri, sans-serif; font-size: 11pt; line-height: 105%; margin: 0in; color: rgb(14, 16, 26);">
<span style="font-family: Arial, sans-serif; font-size: 11pt; color: rgb(14, 16, 26);"><b>How to Add a New Hire Contingent Worker in UCPath</b> was updated with language to describe how UCPath handles the Expected Job End Date for a contingent worker (CWR)
with an End Job Automatically flag.</span></li></ul>
<li style="font-family: Calibri, sans-serif; font-size: 11pt; line-height: normal; margin: 0in; color: rgb(14, 16, 26);">
<span style="font-family: Arial, sans-serif; font-size: 11pt; color: rgb(14, 16, 26);">Updated PHCMWFAL270: PayPath transactions
<b>Initiate Position Data + Job Data + Additional Pay Change PayPath Transaction (Acad)</b> and
<b>Initiate Position Data + Job Data + Additional Pay Change PayPath Transaction (Staff)</b> simulations with new name fields screenshots for lived name and an update to search results.</span></li><li style="font-family: Calibri, sans-serif; font-size: 11pt; line-height: normal; margin: 0in; color: rgb(14, 16, 26);">
<span style="font-family: Arial, sans-serif; font-size: 11pt; color: rgb(14, 16, 26);">Updated the navigation screenshots for the PHCMPAYL200: Additional Compensation and Payroll Requests simulation
<b>Submit One-Time Payment Request</b></span></li><li style="font-family: Calibri, sans-serif; font-size: 11pt; line-height: 105%; margin: 0in; color: rgb(14, 16, 26);">
<span style="font-family: Arial, sans-serif; font-size: 11pt; color: rgb(14, 16, 26);">Update for the 2024 UCPath Production Processing Schedule V 11.07.23 is available on UCPath</span></li><ul style="margin-top: 0in; margin-bottom: 0in;">
<li style="font-family: Calibri, sans-serif; font-size: 11pt; line-height: 105%; margin: 0in; color: rgb(14, 16, 26);">
<span style="font-family: Arial, sans-serif; font-size: 11pt; color: rgb(14, 16, 26);">Beginning with the 231111B2X pay cycle, UCPath has extended the available processing days for locations utilizing the direct entry (previously referred to as “Hire Pilot”)
functionality. The new deadlines provide additional processing days for each pay cycle.</span></li><li style="font-family: Calibri, sans-serif; font-size: 11pt; line-height: 105%; margin: 0in; color: rgb(14, 16, 26);">
<span style="font-family: Arial, sans-serif; font-size: 11pt; color: rgb(14, 16, 26);">The payroll processing schedules posted in UCPath have been updated with a new column to reflect the new deadlines. Additional updates are in progress to make the direct
entry blackout dates more clear</span></li></ul>
</ul>
<p style="line-height: normal; margin: 0in 0in 0in 0.5in; font-family: Calibri, sans-serif; font-size: 11pt;">
<span style="font-family: Arial, sans-serif;"> </span></p>
<p style="margin: 0in; font-family: Calibri, sans-serif; font-size: 11pt;"><span style="font-family: Arial, sans-serif; color: rgb(46, 117, 182);"><b>Did you know?</b></span><span style="font-family: Arial, sans-serif;"><b> Employment service credit is used
to determine vacation accrual rate and eligibility for service awards</b></span></p>
<ul style="margin-top: 0in; margin-bottom: 0in;">
<li style="font-family: Calibri, sans-serif; font-size: 11pt; margin: 0in;"><span style="font-family: Arial, sans-serif; font-size: 11pt;">Monthly employees accrue when they are on a pay status of at least 50% of their monthly working hours based on FTE for
six or more months</span></li><li style="font-family: Calibri, sans-serif; font-size: 11pt; margin: 0in;"><span style="font-family: Arial, sans-serif; font-size: 11pt;">Biweekly employees accrue on the last pay cycle of each month (B3X or B2X if there is no B3X) when they are on pay status
at least 50% of the applicable hours.</span></li><li style="font-family: Calibri, sans-serif; font-size: 11pt; margin: 0in;"><span style="font-family: Arial, sans-serif; font-size: 11pt;">Employees do not accrue employment service credit for months in which they are on pay status less than 50% of the time.</span></li><li style="font-family: Calibri, sans-serif; font-size: 11pt; margin: 0in;"><span style="font-family: Arial, sans-serif; font-size: 11pt;">Leave with pay or leave without pay due to a work-related injury or illness are counted towards the employment service
credit calculation.</span></li><li style="font-family: Calibri, sans-serif; font-size: 11pt; margin: 0in;"><span style="font-family: Arial, sans-serif; font-size: 11pt;">Employment service credit calculation does not include other leaves without pay.</span></li><li style="font-family: Calibri, sans-serif; font-size: 11pt; margin: 0in;"><span style="font-family: Arial, sans-serif; font-size: 11pt;">Policy-covered staff employees can reference the
<a href="https://policy.ucop.edu/doc/4010406/PPSM-2.210" data-auth="NotApplicable" id="OWA11de1cab-6844-0c58-393c-9a24f62a9a07" class="OWAAutoLink" data-loopstyle="linkonly">
Absence from Work policy</a> for more details.</span></li><li style="font-family: Calibri, sans-serif; font-size: 11pt; margin: 0in;"><span style="font-family: Arial, sans-serif; font-size: 11pt;">Policies for Academic appointees and represented employees covered by Bargaining Unit Contracts may differ.</span></li></ul>
<p style="margin: 0in; font-family: Calibri, sans-serif; font-size: 11pt;"><span style="font-family: Arial, sans-serif; color: rgb(0, 112, 192);"> </span></p>
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