[Ucrtransactors] UCPath Changes & Enhancements for Transactors: May 21, 2021 - May 28, 2021

Fri May 28 16:14:22 PDT 2021

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To:  UCPath Transactors

UCPath Changes & Enhancements: May 21, 2021 - May 28, 2021

UCPath recently implemented the changes listed below.

Absence Management
Summary
Date
Change Request Number
Resolved the defect causing employees to receive incorrect "Career Eligibility" hours impacting accrual and FMLA eligibility.  The system (E303) was not adjusting based on changes in earn code configurations for "Career Eligibility" hours (FML, LAH, SAH, HCS, HBE and FLT).
05/28/21
UCP-97516

Benefits
Summary
Date
Change Request Number
Updated the Dependent Care and Health Flexible Spending Account (FSA) plan rules to terminate on the proper date ("End of the Pay Period" for biweekly instead of the "End of the Month")
05/27/21
UCP-101324
Updated self-service to prevent an employee from adding a spouse or a domestic partner if they already have a spouse or a domestic partner.
05/28/21
UCP-95196

PayPath
Summary
Date
Change Request Number
Added the cubicle field to the PayPath and Mass PayPath Job Data sections to allow it to be updated for employees as needed.
05/26/21
UCP-103693
Updated the system to ensure that a user who submits a E-081 Mass PayPath File is not able to approve their own file and will need to have it processed by another user to meet the separation of duties requirement.
05/26/21
UCP-103693
Resolved the defect causing an error when processing Pay Rate change transactions for employees with Multiple Components of Pay (MCOP) and Job Earnings Distribution (JED).
05/26/21
UCP-103693

Payroll & Compensation
Summary
Date
Change Request Number
Implemented the May 2021 academic Job code and salary plan corrections
05/24/21
UCP-104284
Updated the "RET Accumulator Attribute" for earn codes:
SSD - Special Shift Differential
UBT - Union Business Time
N10 - Night Shift Differential 10% of Hourly Rate
E10 - Evening Shift Differential 10% of Hourly Rate
05/27/21
UCP-98987
Resolved the defect causing specific NRA employees to be taxed incorrectly due to updates not updating correctly from Glacier
05/27/21
UCP-100230
Extended the length of the cubicle field from 7 to 15 characters
05/28/21
UCP-102384
Added HR Worksite to the PayPath and Mass PayPath position sections
05/28/21
UCP-83427
Updated the Mass PayPath Template (E-081) to allow HCOMP/HSCP promotions and APU changes.
05/28/21
UCP-96768
Resolved the issue preventing pay check information from displaying on the Off Cycle Dashboard for NRA employees
05/28/21
UCP-101580
Resolved the defect causing blank work authorization expiration date fields for new hires. The I-381 inbound I-9 integration interface will retrieve the work authorization expiration date from newly completed I-9s in Tracker and update the proper value on the Work Authorization page in UCPath.
05/28/21
UCP-103093
Resolved the issue causing errors for some employees when generating verification of employment letters via self-serve
UCP-96156
05/28/21

TAM
Summary
Date
Change Request Number
Resolved the post hire process error for applicants with a mismatch in school description.  The system will automatically update the old description to the new description.
05/28/21
UCP-98518
Updated the system to provide recruiters the interview evaluation recommendation in the interview evaluation recruiter email notification
05/28/21
UCP-88569

UCPath
Summary
Date
Change Request Number
Updated the Quick Links Earn and Deduction Codes List
05/25/21
UCP-104379
Updated UCPath to allow employees to update either their W-4 or DE-4 information without being prompted to update both due to the new IRS forms.
05/28/21
UCP-102054
Updated the AD&D self-service enrollment pages and the Confirmation Statement to align with the verbiage on UCNet
05/28/21
UCP-95720
Removed the ability for NRA employees to make changes to their W-4 withholding data.  Employees with this special withholding tax status should not be able to make changes to their withholdings.
05/28/21
UCP-87017

Did You Know? Effective Dates

  *   Position Data updates do not allow effective sequencing. Locations can only submit one transaction (with multiple changes) with the same effective date.

Example: Location identifies that a FTE change is needed for Position 43216789 effective 05/01/2021. This position already has a Reports to Change (RTC) row effective 05/01/2021:

     *   Location should submit a Position Update Form to UCPath via a case inquiry requesting Correct History be utilized to update the 05/01/2021/RTC row for Position 43216789.
     *   Locations should NOT submit a Position Update via PayPath effective 05/02/2021 (next available date) as an alternative to submitting a Position Update Form to UCPath. Using the incorrect effective date via PayPath can result in several unintended downstream impacts (missed pay, over payment, etc.).
  *   Job Data updates do allow effective sequencing. Locations can submit multiple transactions with the same effective date.

Example: Location submits and approves a job data update via PayPath to update an employee's Salary Step effective 05/01/2021. After approving the PayPath transaction, location identifies that the Expected Job End Date was not updated as requested.

     *   Location can proceed with submitting an additional Job Data update via PayPath. The system will automatically effective sequence a new row that contains the updated Salary Step and the updated Expected Job End Date.
  *   Reminder: PayPath effective date defaults to the current date - users should remember to manually enter the correct effective date when submitting transactions

Other Updates & Reminders:

·         Training: Navigate to UCPath > Help > Location Users<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/data/toc.html> to access recently updated training materials:

o   General Ledger (GENL201: Funding Entry and Updates):

§  Job Aid: Funding Entry Troubleshooting Guide

·         New job aid on how to troubleshoot Funding entry and update issues

·         Job configuration changes and location specific configurations<https://sp.ucop.edu/sites/ucpc/UCPathLocationSupport/_layouts/15/DocIdRedir.aspx?ID=UCPC-1485784443-34> can be viewed on the Location Support Site<https://sp.ucop.edu/sites/ucpc/UCPathLocationSupport/default.aspx>

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