[Ucrtransactors] UCPath Changes & Enhancements for Transactors: Nov 24, 2021 - Dec 3, 2021

[UCPath, University of California]

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To:  UCPath Transactors

UCPath Changes & Enhancements:  November 24, 2021 - December 3, 2021

UCPath recently implemented the changes listed below.

General Ledger
Summary
Date
Delivered the first phase of fixes to address issues with the E-034b Redistribution of Leave Taken, which included:

·         Errors when holiday or vacation leave was taken on the last day of the pay period

·         Issues with employees who hold two positions and leave is taken on one position and not the other

·         Improvement of skipped distribution count in the log file
11/30/21

Other Updates & Reminders:

·         UCPath Upgrade Activities:

o   Planned Maintenance: UCPath will be unavailable from 12pm Friday, December 10, through 6am Monday, December 13, to complete the UCPath upgrade.

o   Code Freeze: A code freeze is in effect November 2 - December 31 to support the UCPath upgrade. There will be minimal changes to UCPath during this timeframe to ensure a smooth implementation.
·         Guidance for Pay Frequency Changes: UCPath updated the operational alignment deck Pay/Comp Frequency Changes<*%09https:/sp.ucop.edu/sites/ucpc/UCPathLocationSupport/_layouts/15/DocIdRedir.aspx?ID=UCPC-459046586-1040> and posted to the location support site<https://sp.ucop.edu/sites/ucpc/UCPathLocationSupport/default.aspx>.  The slides provide insight and guidance regarding employee pay frequency changes from monthly to biweekly or biweekly to monthly.

·         Job configuration changes and location specific configurations<https://sp.ucop.edu/sites/ucpc/UCPathLocationSupport/_layouts/15/DocIdRedir.aspx?ID=UCPC-1485784443-34> can be viewed on the Location Support Site<https://sp.ucop.edu/sites/ucpc/UCPathLocationSupport/default.aspx>



Did you know: If an employee works past the job-end date, there may be unexpected benefit changes

·         Even if the "End Job Automatically" checkbox is not selected, jobs with an end date in the past are not considered for benefits

·         Example:

o   An employee has two jobs: one has a job-end date on December 31, 2021, and the other has no job-end date

o   The FTE and duration of the two jobs makes the employee eligible for full benefits

o   The employee continues working both jobs past December 31, 2021

o   The benefits processes will run on January 1, 2022, and will re-evaluate the employee's eligibility for benefits

o   The job without a job-end date makes the employee eligible only for core benefits

§  Vision, dental, supplemental life and dependent life Insurance would terminate

§  Life insurance would move from basic life to core

·         To avoid these issues, location teams should ensure job-end dates are accurate in the system prior to the end date

o   Retroactive reinstatements will not reinstate benefits - users would need to submit a case after processing a retroactive reinstatement in order to have benefits eligibility re-evaluated

·         As of November 22, there were more than 22,000 jobs with an end date of December 31, 2021

·         Run the Jobs with Approaching End Dates (R-103) report and the Escalation/Reminder of Approaching Job End Dates (R-384) reports and make updates as appropriate

·         Resources:

o   Run Cognos Report<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/index.html?Guid=f071f36f-a051-4ca9-9903-70df24a53cb4&bypasstoc=0>

o   Extend or Inactivate POI<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/index.html?Guid=f6cf5183-0750-4da7-8297-5fe222c7af34&bypasstoc=0>

o   Initiate Multi-Row Job Data Change PayPath Transaction (Staff/Acad)<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/index.html?Guid=ab3aabb2-5ca5-45ca-970f-15883dcc7d57&bypasstoc=0>

o   Initiate Extend Contingent Worker (No Position) Template Transaction<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/index.html?Guid=54897685-52ce-471c-b24d-be2218ddf75a&bypasstoc=0>

o   Initiate Extend Contingent Worker (With Position) Template Transaction<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/index.html?Guid=7323e96d-d76f-41f2-b92c-ee1c0f3f868f&bypasstoc=0>

o   Initiate Short Work Break PayPath Transaction (Staff/Acad)<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/index.html?Guid=812f3245-ce71-4fd0-b658-12704ac7c228&bypasstoc=0>

o   Initiate Voluntary Termination Template Transaction<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/index.html?Guid=7bcaef2c-4770-4850-af96-74f0b81bd909&bypasstoc=0>

o   Initiate Involuntary Termination Template Transaction<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/index.html?Guid=e59b4f1d-1b62-4c48-a1dc-39f13f09da98&bypasstoc=0>

o   Initiate Intralocation Transfer Template Transaction (Staff)<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/index.html?Guid=04f9e41c-4b54-4d5b-9226-540efec0bbea&bypasstoc=0>

o   Initiate Intralocation Transfer Template Transaction (Acad)<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/index.html?Guid=3d5e6499-a864-46c6-9f4a-7dfcd8b30195&bypasstoc=0>

o   Job Aid: Benefit Eligibility & Triggers<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/index.html?Guid=22e4ab76-38b2-4d12-8214-bcfa007593cb&bypasstoc=0>



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