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<p class="MsoNormal" style="margin:0in 0in 8pt;line-height:105%;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Arial,sans-serif">July 8, 2025</span></p>
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<p class="MsoNormal" style="margin:3pt 0in;line-height:normal;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Arial,sans-serif">To:</span></p>
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<p class="MsoNormal" style="margin:3pt 0in 3pt 5.3pt;line-height:normal;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Arial,sans-serif">UCR
Emeriti & Retirees</span></p>
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<p class="MsoNormal" style="margin:3pt 0in 3pt 5.3pt;line-height:normal;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Arial,sans-serif">UCR
Retirement Center on Behalf of UCR Information Technology Solutions</span></p>
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<p class="MsoNormal" style="margin:3pt 0in 6pt 5.05pt;line-height:normal;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Arial,sans-serif"><span class="gmail_default" style="font-family:verdana,sans-serif;font-size:small"></span><span class="gmail_default" style="font-family:verdana,sans-serif;font-size:small"></span>R’Mail
Migration to Google Mail and Calendar for Retirees and Emeriti Scheduled for
August 21, 2025</span></p>
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<p class="MsoNormal" style="margin:6pt 0in 0in;line-height:110%;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Arial,sans-serif">The
UCR Retirement Center is partnering with UCR’s Information and Technology
Solutions to share important information about the upcoming R’Mail migration
to Google Mail and Calendar, scheduled for August 21, 2025. This transition
will affect emeriti and retirees who are still using Outlook (Microsoft
Office 365) for their UCR email and calendar services.<br>
<br>
<b><span style="color:rgb(31,78,121)">This
migration does <i>not</i> apply to:</span></b></span></p>
<ul style="margin-top:0in;margin-bottom:0in" type="disc">
<li class="MsoNormal" style="margin:6pt 0in 0in;line-height:110%;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Arial,sans-serif">Emeriti and retirees who are
already using Google Mail and Calendar for their UCR accounts.</span></li>
<li class="MsoNormal" style="margin:6pt 0in 0in;line-height:110%;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Arial,sans-serif">Those who do not have a UCR email
or NETID in retirement, including those who declined this benefit upon
joining the UCR Retirees’ Association.</span></li>
<li class="MsoNormal" style="margin:6pt 0in 0in;line-height:110%;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Arial,sans-serif">Most retired faculty, as Google
Mail and Calendar were already the primary tools used for student
communication.</span></li>
</ul>
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<b><span style="color:rgb(31,78,121)">Important
factors to consider </span></b></span></p><ul><li><span style="font-size:11pt;font-family:Arial,sans-serif">Three
(3) years’ worth of emails will be migrated for users moving to R’Mail.
However, emeriti and retirees can request not to migrate any emails or
request more than 3 years’ worth of emails (approval is required).</span></li><li><span style="font-size:11pt;font-family:Arial,sans-serif">Calendar
events within the last 30 days prior to the migration date and future
calendar events are automatically migrated. ITS cannot guarantee support for
issues that arise from users manually exporting calendar events or contacts
and importing them into the Google environment.</span></li><li><span style="font-size:11pt;font-family:Arial,sans-serif">Email
contacts saved in Outlook are automatically migrated.</span></li><li><span style="font-size:11pt;font-family:Arial,sans-serif">After
migration, historical email and calendar data in Outlook will remain intact
and accessible via the Outlook web browser for at least three years.</span></li></ul>
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<p class="MsoNormal" style="margin:0in;line-height:110%;font-size:11pt;font-family:Calibri,sans-serif"><b><span style="font-family:Arial,sans-serif;color:rgb(31,78,121)">Key Resources to Prepare for the Migration to R’Mail</span></b></p>
<p class="MsoNormal" style="margin:6pt 0in 0in;line-height:110%;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Arial,sans-serif">To
ensure that emeriti and retirees are well-prepared for the upcoming change
and that specific needs are supported, please follow these instructions:</span></p>
<ol style="margin-top:0in;margin-bottom:0in" start="1" type="1">
<li class="MsoNormal" style="margin:6pt 0in 0in;line-height:110%;font-size:11pt;font-family:Calibri,sans-serif"><b><span style="font-family:Arial,sans-serif">Review the
R’Mail Migration Checklist.</span></b><span style="font-family:Arial,sans-serif"> <a href="https://its.ucr.edu/document/rmail-checklist" style="color:rgb(5,99,193)" target="_blank">Download
the PDF file</a> and follow the steps you are required to take
before, during, and after your migration.</span></li>
<li class="MsoNormal" style="margin:6pt 0in 0in;line-height:110%;font-size:11pt;font-family:Calibri,sans-serif"><b><span style="font-family:Arial,sans-serif">Watch the on-demand R’Mail
training sessions.</span></b><span style="font-family:Arial,sans-serif"> To
support your transition to R’Mail, on-demand training recordings are
available in the <a href="https://its.ucr.edu/rmail#resources" style="color:rgb(5,99,193)" target="_blank">Training and Resources section of the
R'Mail Migration webpage</a>. <b>ITS strongly encourages</b> everyone
to complete training prior to the move, as it covers the most important
functions and features of Gmail and Google Calendar.</span></li>
<li class="MsoNormal" style="margin:6pt 0in 0in;line-height:110%;font-size:11pt;font-family:Calibri,sans-serif"><b><span style="font-family:Arial,sans-serif">Visit the </span></b><span style="font-family:Arial,sans-serif"><a href="https://its.ucr.edu/rmail" style="color:rgb(5,99,193)" target="_blank"><b>R’Mail Migration webpage</b></a> to
learn more about R’Mail, including access, FAQs, and training resources.</span></li>
<li class="MsoNormal" style="margin:6pt 0in 0in;line-height:110%;font-size:11pt;font-family:Calibri,sans-serif"><b><span style="font-family:Arial,sans-serif">Attend upcoming </span></b><span style="font-family:Arial,sans-serif"><a href="https://its.ucr.edu/rmail#resources" style="color:rgb(5,99,193)" target="_blank"><b>monthly
informational sessions</b></a><b> </b>as needed to learn more about
the migration and ask questions. </span></li>
<li class="MsoNormal" style="margin:6pt 0in 0in;line-height:110%;font-size:11pt;font-family:Calibri,sans-serif"><b><span style="font-family:Arial,sans-serif">Communicate any questions or
concerns to the UCR Retirement Center at <a href="mailto:retirees@ucr.edu" target="_blank">retirees@ucr.edu</a> </span></b><span style="font-family:Arial,sans-serif">so we can escalate to the ITS
project team, as needed.</span></li>
</ol>
<p class="MsoNormal" style="margin:0in;line-height:110%;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Arial,sans-serif"><br>
We will continue to provide updates on the upcoming R’Mail migration in the
months ahead. For any questions, please contact the Retirement Center at <a href="mailto:retirees@ucr.edu" style="color:rgb(5,99,193)" target="_blank">retirees@ucr.edu</a>. We will coordinate with
our ITS partners to ensure you receive the appropriate information.<br>
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