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</head>
<body lang="EN-US" link="#467886" vlink="#96607D" style="word-wrap:break-word">
<div class="WordSection1">
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<p class="MsoNormal" style="margin-bottom:0in;line-height:normal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black;border:none windowtext 1.0pt;padding:0in"><img width="144" height="55" id="_x0000_i1026" src="cid:image001.png@01DD07AA.66C675E0" alt="A blue text on a black background
AI-generated content may be incorrect."></span><b><span lang="EN" style="font-size:11.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:0in;line-height:normal"><b><span lang="EN" style="font-size:11.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
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<p class="MsoNormal" style="margin-bottom:0in;line-height:normal"><b><span lang="EN" style="font-size:11.0pt;font-family:"Arial",sans-serif">June 29, 2026<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:0in;line-height:normal"><b><span lang="EN" style="font-size:11.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
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<tr style="height:.2in">
<td width="53" valign="top" style="width:39.55pt;padding:0in 5.4pt 0in 5.4pt;height:.2in">
<p class="MsoNormal" style="margin-bottom:0in;line-height:150%"><span lang="EN" style="font-size:11.0pt;line-height:150%;font-family:"Arial",sans-serif">To:
<o:p></o:p></span></p>
</td>
<td width="571" valign="top" style="width:427.95pt;padding:0in 5.4pt 0in 5.4pt;height:.2in">
<p class="MsoNormal" style="margin-bottom:0in;line-height:150%"><span lang="EN" style="font-size:11.0pt;line-height:150%;font-family:"Arial",sans-serif">Department Benefits Representatives (DBRs)<o:p></o:p></span></p>
</td>
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<tr style="height:.2in">
<td width="53" valign="top" style="width:39.55pt;padding:0in 5.4pt 0in 5.4pt;height:.2in">
<p class="MsoNormal" style="margin-bottom:0in;line-height:150%"><span lang="EN" style="font-size:11.0pt;line-height:150%;font-family:"Arial",sans-serif">From:
<o:p></o:p></span></p>
</td>
<td width="571" valign="top" style="width:427.95pt;padding:0in 5.4pt 0in 5.4pt;height:.2in">
<p class="MsoNormal" style="margin-bottom:0in;line-height:150%"><span lang="EN" style="font-size:11.0pt;line-height:150%;font-family:"Arial",sans-serif">Central HR Benefits Office on behalf of the UCPath Center<o:p></o:p></span></p>
</td>
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<tr style="height:.2in">
<td width="53" valign="top" style="width:39.55pt;padding:0in 5.4pt 0in 5.4pt;height:.2in">
<p class="MsoNormal" style="margin-bottom:0in;line-height:150%"><span lang="EN" style="font-size:11.0pt;line-height:150%;font-family:"Arial",sans-serif">Re:
<o:p></o:p></span></p>
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<td width="571" valign="top" style="width:427.95pt;padding:0in 5.4pt 0in 5.4pt;height:.2in">
<p class="MsoNormal" style="margin-bottom:0in;line-height:normal"><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif">New Return from Leave (RFL) Automated Notifications: Operational Guidance and Best Practices</span></b><span lang="EN" style="font-size:11.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
</td>
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<div style="mso-element:para-border-div;border:none;border-bottom:solid windowtext 1.5pt;padding:0in 0in 1.0pt 0in">
<p class="MsoNormal" style="margin-bottom:0in;line-height:normal;border:none;padding:0in">
<span style="font-size:11.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
</div>
<p class="MsoNormal" style="margin-bottom:0in;line-height:normal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
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<p style="margin:0in"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">DBRs, please DO NOT share. This information is for your professional use only.
<b><u>Please do not reply to this email</u></b>. Please send a separate email with questions to
</span><a href="mailto:benefits@ucr.edu"><span style="font-size:11.0pt;font-family:"Arial",sans-serif">benefits@ucr.edu</span></a><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">.<o:p></o:p></span></p>
<p style="margin:0in"><span style="font-size:11.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;line-height:normal"><span lang="EN" style="font-size:11.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:0in;line-height:normal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif">The UCPath Center has provided information on the newly implemented Return from Leave (RFL) automated notification process. It explains
how the notification functions, outlines current system challenges, and provides recommended best practices for Department HR Representatives and Leave Administrators.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;line-height:normal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;line-height:normal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif">The Automated Notification was created to support employees returning to work by emailing them a summary of key benefit‑reinstatement
timelines and UC Retirement Plan Buyback options when returning from a leave of absence or short work break (SWB).<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;line-height:normal"><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:0in;line-height:normal"><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif">How the Notification Works</span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;line-height:normal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif">The new notice is embedded directly into the Return from Leave system event. Under the current configuration, UCPath automatically
emails the benefits notice during the nightly batch process as soon as an RFL action is entered—even if the return date is in the future.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;line-height:normal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;line-height:normal"><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif">Current Challenges & Employee Confusion</span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-bottom:0in;line-height:normal;mso-list:l1 level1 lfo3">
<b><span style="font-size:11.0pt;font-family:"Arial",sans-serif">Paid vs. Unpaid Leave:</span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif"> The system cannot currently distinguish between leave types. Employees returning from a fully paid
leave (who experienced no lapse in benefits coverage) receive the same message intended for unpaid leaves, which may cause confusion.<o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:0in;line-height:normal;mso-list:l1 level1 lfo3">
<b><span style="font-size:11.0pt;font-family:"Arial",sans-serif">Early Timing:</span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif"> Because the email is triggered immediately after data entry, employees may receive the notice weeks or months
before their actual return date.<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="margin-bottom:0in;line-height:normal"><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:0in;line-height:normal"><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif">UCPath Next Steps & Solutions</span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
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<b><span style="font-size:11.0pt;font-family:"Arial",sans-serif">Short‑Term (Immediate):</span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif"> UCPath is revising the email template to include a prominent disclaimer at the top. It will clarify
that employees returning from a fully paid leave—or whose leave was extended—may disregard the message.<o:p></o:p></span></li><li class="MsoNormal" style="margin-bottom:0in;line-height:normal;mso-list:l4 level1 lfo4">
<b><span style="font-size:11.0pt;font-family:"Arial",sans-serif">Long‑Term (Systemic):</span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif"> UCPath is evaluating the system capabilities to determine whether RFL event types can be separated
to prevent issuing the automatated notifications to employees on paid leave.<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="margin-bottom:0in;line-height:normal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;line-height:normal"><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif">How You Can Help – Best Practices</span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;line-height:normal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif">While system updates are underway, please use the following guidelines to help support a positive employee experience:<o:p></o:p></span></p>
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<b><span style="font-size:11.0pt;font-family:"Arial",sans-serif">Delay Entering RFL Actions:</span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif"> Whenever possible, avoid entering future‑dated RFL actions too far in advance. We recommend
submitting entries no more than 10–15 days before the actual return date.<o:p></o:p></span></li><ul style="margin-top:0in" type="circle">
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<i><span style="font-size:11.0pt;font-family:"Arial",sans-serif">(Note: It is understood for the academic population, RFL actions must be entered in advance.)</span></i><span style="font-size:11.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></li></ul>
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<b><span style="font-size:11.0pt;font-family:"Arial",sans-serif">Counsel Employees Ahead of Time:</span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif"> When discussing an upcoming return from leave, advise the employee to expect an automated
email. If returning from a fully paid leave, reassure the employee the benefit‑reinstatement details and buyback options do not apply.<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="margin-bottom:0in;line-height:normal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;line-height:normal"><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif">Email Employee Receives</span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;line-height:normal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif">For reference purposes, an example of the current automated email template is noted below. The UCPath Center appreciates your partnership
and collaboration as they continue to improve on this process.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;line-height:normal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;line-height:normal"><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif">For questions on the new process, please contact the UCPath Center at 855.982.7284</span></b><span style="font-size:11.0pt;font-family:"Arial",sans-serif">. <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;line-height:normal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;line-height:normal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif"><img border="0" width="513" height="650" id="Picture_x0020_1" src="cid:image002.png@01DD07AA.66C675E0"></span><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
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