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<h1><a name="_Hlk137463719"></a><span style="mso-bookmark:_Hlk137463719"><span style="font-size:11.0pt;font-family:"Arial",sans-serif"><img width="153" height="59" id="_x0000_i1026" src="cid:image001.png@01D99D28.28D12C70"></span></span><span style="mso-bookmark:_Hlk137463719"><span style="font-size:11.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></span></h1>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk137463719"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></span></p>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" style="border-collapse:collapse">
<tbody>
<tr style="height:45.4pt">
<td width="719" colspan="2" valign="top" style="width:539.55pt;padding:0in 5.4pt 0in 5.4pt;height:45.4pt">
<p class="MsoNormal"><span style="mso-bookmark:_Hlk137463719"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk137463719"><span style="font-family:"Arial",sans-serif">June 12, 2023<o:p></o:p></span></span></p>
<span style="mso-bookmark:_Hlk137463719"></span>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk137463719"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></span></p>
</td>
<span style="mso-bookmark:_Hlk137463719"></span>
</tr>
<tr style="height:28.85pt">
<td width="76" valign="top" style="width:57.05pt;padding:0in 5.4pt 0in 5.4pt;height:28.85pt">
<p class="MsoNormal" style="mso-margin-top-alt:6.0pt;margin-right:0in;margin-bottom:6.0pt;margin-left:-.7pt;text-align:justify;line-height:110%">
<span style="mso-bookmark:_Hlk137463719"><span style="font-size:12.0pt;line-height:110%;font-family:"Arial",sans-serif">To:<o:p></o:p></span></span></p>
</td>
<span style="mso-bookmark:_Hlk137463719"></span>
<td width="643" valign="top" style="width:482.45pt;padding:0in 0in 0in 0in;height:28.85pt">
<p class="MsoNormal" style="mso-margin-top-alt:6.0pt;margin-right:0in;margin-bottom:6.0pt;margin-left:-.7pt;text-align:justify;line-height:110%">
<span style="mso-bookmark:_Hlk137463719"><span style="line-height:110%;font-family:"Arial",sans-serif">Department Benefits Representatives<o:p></o:p></span></span></p>
</td>
<span style="mso-bookmark:_Hlk137463719"></span>
</tr>
<tr style="height:28.85pt">
<td width="76" valign="top" style="width:57.05pt;padding:0in 5.4pt 0in 5.4pt;height:28.85pt">
<p class="MsoNormal" style="mso-margin-top-alt:6.0pt;margin-right:0in;margin-bottom:6.0pt;margin-left:-.7pt;text-align:justify;line-height:110%">
<span style="mso-bookmark:_Hlk137463719"><span style="font-size:12.0pt;line-height:110%;font-family:"Arial",sans-serif">From:<o:p></o:p></span></span></p>
</td>
<span style="mso-bookmark:_Hlk137463719"></span>
<td width="643" valign="top" style="width:482.45pt;padding:0in 0in 0in 0in;height:28.85pt">
<p class="MsoNormal" style="mso-margin-top-alt:6.0pt;margin-right:0in;margin-bottom:6.0pt;margin-left:-.7pt;text-align:justify;line-height:110%">
<span style="mso-bookmark:_Hlk137463719"><span style="line-height:110%;font-family:"Arial",sans-serif">Central HR Benefits Office on behalf of the UC Path Center<o:p></o:p></span></span></p>
</td>
<span style="mso-bookmark:_Hlk137463719"></span>
</tr>
<tr style="height:24.3pt">
<td width="76" valign="top" style="width:57.05pt;padding:0in 5.4pt 0in 5.4pt;height:24.3pt">
<p class="MsoNormal" style="mso-margin-top-alt:6.0pt;margin-right:0in;margin-bottom:6.0pt;margin-left:-.7pt;text-align:justify;line-height:110%">
<span style="mso-bookmark:_Hlk137463719"><span style="font-size:12.0pt;line-height:110%;font-family:"Arial",sans-serif">Re:</span></span><span style="mso-bookmark:_Hlk137463719"><span style="font-size:11.5pt;line-height:110%;font-family:"Arial",sans-serif"><o:p></o:p></span></span></p>
</td>
<span style="mso-bookmark:_Hlk137463719"></span>
<td width="643" valign="top" style="width:482.45pt;padding:0in 0in 0in 0in;height:24.3pt">
<p class="MsoNormal" style="mso-margin-top-alt:6.0pt;margin-right:0in;margin-bottom:6.0pt;margin-left:-.7pt;line-height:110%">
<span style="mso-bookmark:_Hlk137463719"><b><span style="font-size:12.0pt;line-height:110%;font-family:"Arial",sans-serif">UCPath Notice: Resources for Lived Name Updates</span></b></span><span style="mso-bookmark:_Hlk137463719"><b><span style="line-height:110%"><o:p></o:p></span></b></span></p>
</td>
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<p class="MsoNormal"><span style="mso-bookmark:_Hlk137463719"><span style="font-family:"Arial",sans-serif;color:#212121">_______________________________________________________________________________________
<o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk137463719"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk137463719"><o:p> </o:p></span></p>
<div align="center">
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="650" style="width:487.5pt">
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<td width="435" style="width:326.25pt;background:#1295D8;padding:7.5pt 0in 0in 11.25pt">
<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk137463719"><span style="font-size:15.0pt;line-height:105%;font-family:"Arial",sans-serif;color:white"> <o:p></o:p></span></span></p>
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<span style="mso-bookmark:_Hlk137463719"></span>
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<td style="padding:0in 0in 0in 0in">
<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk137463719"></span><span style="mso-bookmark:_Hlk137463719"><span style="font-size:14.0pt;line-height:105%;font-family:"Arial",sans-serif;mso-ligatures:none"><img width="649" height="129" id="_x0000_i1025" src="cid:image002.jpg@01D99D28.28D12C70"></span></span><span style="mso-bookmark:_Hlk137463719"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif"><o:p></o:p></span></span></p>
</td>
<span style="mso-bookmark:_Hlk137463719"></span>
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<tr>
<td width="449" valign="top" style="width:336.75pt;border:solid black 1.0pt;padding:0in 0in 0in 0in">
<div align="center">
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="641" style="width:480.45pt">
<tbody>
<tr style="height:40.5pt">
<td style="padding:11.25pt 11.25pt 0in 11.25pt;height:40.5pt">
<h1 style="line-height:105%"><span style="mso-bookmark:_Hlk137463719"><span style="font-size:16.0pt;line-height:105%;font-family:"Arial",sans-serif;color:#1F467A">UCPath Notice: Resources for Lived Name Updates</span></span><span style="mso-bookmark:_Hlk137463719"><span style="font-family:"Arial",sans-serif;color:#1F467A"><o:p></o:p></span></span></h1>
</td>
<span style="mso-bookmark:_Hlk137463719"></span>
</tr>
<tr style="height:3.0pt">
<td style="padding:0in 0in 0in 0in;height:3.0pt"><span style="mso-bookmark:_Hlk137463719"></span></td>
<span style="mso-bookmark:_Hlk137463719"></span>
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<td style="padding:11.25pt 11.25pt 11.25pt 11.25pt;height:1.0pt">
<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk137463719"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">UCPath is making changes to ensure
</span></span><span style="mso-bookmark:_Hlk137463719"><span class="hgkelc"><span lang="EN" style="font-size:12.0pt;line-height:105%">employees are identified by their self-chosen or "lived name" in UCPath. These changes align with UC's
</span></span></span><a href="https://d31hzlhk6di2h5.cloudfront.net/20230505/fe/5b/5a/b7/a5183a1c0ad8833a5ae16e01/GRLN"><span style="mso-bookmark:_Hlk137463719"><span lang="EN" style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Gender
Recognition and Lived Name</span></span></a><span style="mso-bookmark:_Hlk137463719"><span class="hgkelc"><span lang="EN" style="font-size:12.0pt;line-height:105%"> policy</span></span></span><span style="mso-bookmark:_Hlk137463719"><span class="hgkelc"><span lang="EN"><o:p></o:p></span></span></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk137463719"><span class="hgkelc"><span lang="EN" style="font-size:9.0pt;line-height:105%"><o:p> </o:p></span></span></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk137463719"><span class="hgkelc"><b><span lang="EN" style="font-size:12.0pt;line-height:105%">What is changing?<o:p></o:p></span></b></span></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk137463719"><span class="hgkelc"><span lang="EN" style="font-size:12.0pt;line-height:105%">Beginning June 20, 2023,
</span></span></span><span style="mso-bookmark:_Hlk137463719"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">the new "<b>Name" field will replace
</b>the "Preferred Name" field in UCPath. </span></span><span style="mso-bookmark:_Hlk137463719"><span class="hgkelc"><span lang="EN" style="font-size:12.0pt;line-height:105%">The "Name" field represents an employee's self-chosen name, which may differ from
their legal name.<o:p></o:p></span></span></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk137463719"><span class="hgkelc"><span lang="EN" style="font-size:9.0pt;line-height:105%"><o:p> </o:p></span></span></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk137463719"><span class="hgkelc"><b><span lang="EN" style="font-size:12.0pt;line-height:105%">How should employees prepare for this change?<o:p></o:p></span></b></span></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk137463719"><span class="hgkelc"><span lang="EN" style="font-size:12.0pt;line-height:105%">Employees who previously entered a self-chosen name in the "Preferred Name" field, should review
their entry to ensure the information is accurate and up to date before June 16, 2023.<o:p></o:p></span></span></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk137463719"><span class="hgkelc"><span lang="EN" style="font-size:9.0pt;line-height:105%"><o:p> </o:p></span></span></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk137463719"><span class="hgkelc"><b><span lang="EN" style="font-size:12.0pt;line-height:105%">How will employee names appear in UCPath after the change?<o:p></o:p></span></b></span></span></p>
<p class="MsoListParagraphCxSpFirst" style="text-indent:-.25in;mso-list:l0 level1 lfo1">
<span style="mso-bookmark:_Hlk137463719"><![if !supportLists]><span class="hgkelc"><span lang="EN" style="font-size:12.0pt;line-height:105%;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span></span><![endif]><span class="hgkelc"><span lang="EN" style="font-size:12.0pt;line-height:105%">The "Name" field will populate with the employee's self-chosen name or their legal name if a self-chosen name is not provided.<o:p></o:p></span></span></span></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l0 level1 lfo1">
<span style="mso-bookmark:_Hlk137463719"><![if !supportLists]><span class="hgkelc"><span lang="EN" style="font-size:12.0pt;line-height:105%;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span></span><![endif]><span class="hgkelc"><span lang="EN" style="font-size:12.0pt;line-height:105%">The self-chosen name will be visible in UCPath's employee and manager self-service systems.<o:p></o:p></span></span></span></p>
<p class="MsoListParagraphCxSpLast" style="text-indent:-.25in;mso-list:l0 level1 lfo1">
<span style="mso-bookmark:_Hlk137463719"><![if !supportLists]><span class="hgkelc"><span lang="EN" style="font-size:12.0pt;line-height:105%;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span></span><![endif]><span class="hgkelc"><span lang="EN" style="font-size:12.0pt;line-height:105%">Most search results and pages will display an employee's self-chosen name, and UCPath will only use the legal name when necessary for regulatory
and business purposes.<b><o:p></o:p></b></span></span></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk137463719"><span class="hgkelc"><b><span lang="EN" style="font-size:12.0pt;line-height:105%">Protecting employee's personally identifiable information (PII)</span></b></span></span><span style="mso-bookmark:_Hlk137463719"><span class="hgkelc"><span lang="EN" style="font-size:12.0pt;line-height:105%"><o:p></o:p></span></span></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk137463719"><span class="hgkelc"><span lang="EN" style="font-size:12.0pt;line-height:105%">Legal names are required on certain pages and documents, such as those related to pay. Location
and UCPath transactors with access to the "Legal Name" field must maintain its confidentiality like Social Security numbers or other sensitive PII.<o:p></o:p></span></span></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk137463719"><span class="hgkelc"><span lang="EN" style="font-size:9.0pt;line-height:105%"><o:p> </o:p></span></span></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk137463719"><span class="hgkelc"><b><span lang="EN" style="font-size:12.0pt;line-height:105%">Videos and other resources<o:p></o:p></span></b></span></span></p>
<p class="MsoListParagraphCxSpFirst" style="text-indent:-.25in;mso-list:l1 level1 lfo2">
<span style="mso-bookmark:_Hlk137463719"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]></span><a href="https://youtu.be/MWhMgh4kvMs"><span style="mso-bookmark:_Hlk137463719"><span lang="EN" style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Lived Name - What to Expect - Managers and Employees</span></span></a><span style="mso-bookmark:_Hlk137463719"><o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l1 level1 lfo2">
<span style="mso-bookmark:_Hlk137463719"><![if !supportLists]><span style="font-size:12.0pt;line-height:105%;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]></span><a href="https://d31hzlhk6di2h5.cloudfront.net/20230505/fe/5b/5a/b7/a5183a1c0ad8833a5ae16e01/GRLN"><span style="mso-bookmark:_Hlk137463719"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">UC
Lived Name/Preferred Name Policy</span></span></a><span style="mso-bookmark:_Hlk137463719"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif"><o:p></o:p></span></span></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l2 level1 lfo3">
<span style="mso-bookmark:_Hlk137463719"><![if !supportLists]><span style="font-size:12.0pt;line-height:105%;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]></span><a href="https://sp.ucop.edu/sites/ucpathhelp/SelfServiceUsers/PORplayer/index.html?Guid=4ed35247-5cb4-4e14-8167-6b046f14c35e"><span style="mso-bookmark:_Hlk137463719"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">How
to Change A Preferred Name Job Aid</span></span></a><span style="mso-bookmark:_Hlk137463719"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif"><o:p></o:p></span></span></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l2 level1 lfo3">
<span style="mso-bookmark:_Hlk137463719"><![if !supportLists]><span style="font-size:12.0pt;line-height:105%;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]></span><a href="https://sp.ucop.edu/sites/ucpc/UCPathLocationSupport/Jun2023Release/_layouts/15/DocIdRedir.aspx?ID=UCPC-55103821-549"><span style="mso-bookmark:_Hlk137463719"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Gender
Recognition and Lived Name Policy: Guidelines for Handling and Protecting Sensitive Information</span></span></a><span style="mso-bookmark:_Hlk137463719"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif"><o:p></o:p></span></span></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l2 level1 lfo3">
<span style="mso-bookmark:_Hlk137463719"><![if !supportLists]><span style="font-size:12.0pt;line-height:105%;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]></span><a href="https://sp.ucop.edu/sites/ucpc/UCPathLocationSupport/Jun2023Release/_layouts/15/DocIdRedir.aspx?ID=UCPC-55103821-571"><span style="mso-bookmark:_Hlk137463719"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">List
of Updated UCPath Online Pages</span></span></a><span style="mso-bookmark:_Hlk137463719"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif"><o:p></o:p></span></span></p>
<p class="MsoListParagraphCxSpLast" style="text-indent:-.25in;mso-list:l2 level1 lfo3">
<span style="mso-bookmark:_Hlk137463719"><![if !supportLists]><span style="font-size:12.0pt;line-height:105%;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]></span><a href="https://sp.ucop.edu/sites/ucpc/UCPathLocationSupport/Jun2023Release/_layouts/15/DocIdRedir.aspx?ID=UCPC-55103821-570"><span style="mso-bookmark:_Hlk137463719"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Frequently
Asked Questions</span></span></a><span style="mso-bookmark:_Hlk137463719"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif"><o:p></o:p></span></span></p>
<h1 style="margin:0in;margin-bottom:.0001pt;mso-add-space:auto;line-height:105%">
<span style="mso-bookmark:_Hlk137463719"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif;color:#1F4E79;font-weight:normal">If you have any questions, please contact the
</span></span><span style="mso-bookmark:_Hlk137463719"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif;font-weight:normal">UCPath<span style="color:#1F4E79"> Center at
</span></span></span><span style="mso-bookmark:_Hlk137463719"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">(855) 982-7284<o:p></o:p></span></span></h1>
<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk137463719"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial",sans-serif">Monday - Friday from 8:00 a.m. - 5:00 p.m.<span style="color:#1F4E79"> or</span></span>
</span><a href="mailto:ucpath@universityofcalifornia.edu"><span style="mso-bookmark:_Hlk137463719"><span style="font-family:"Arial",sans-serif">ucpath@universityofcalifornia.edu</span></span></a><span style="mso-bookmark:_Hlk137463719"><span style="font-family:"Arial",sans-serif;color:black">.</span><b><u><span style="color:#1F4E79"><o:p></o:p></span></u></b></span></p>
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