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<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif"><img width="192" height="58" id="Picture_x0020_2" src="cid:image001.jpg@01D67F80.05D1B820"></span><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;line-height:105%;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<table class="MsoNormalTable" border="1" cellspacing="0" cellpadding="0" style="border-collapse:collapse;border:none">
<tbody>
<tr>
<td width="566" valign="top" style="width:467.5pt;border:none;border-bottom:solid #002060 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">August 31, 2020<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:44.3pt;text-indent:-44.3pt;line-height:normal">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">To: Department Benefits Representatives (DBRs)<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:44.65pt;text-indent:-44.65pt;line-height:normal">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">From: UCR HR Benefits Office<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:44.65pt;text-indent:-45.35pt;line-height:normal">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Re:<b> </b>
Continuing Benefits During COVID-19-Related Leaves and Disability Policy Change<o:p></o:p></span></p>
</td>
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<span style="font-size:10.0pt;line-height:110%;font-family:"Arial",sans-serif">UC implemented Emergency Paid Sick Leave (EPSL) and Expanded Family and Medical Leave (EFML) policies related to COVID-19. Under these policies, employees may take leave for the
six (6) reasons listed below during the period April 1 through December 31, 2020:
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;text-align:justify;line-height:110%">
<span style="font-size:10.0pt;line-height:110%;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
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<![if !supportLists]><span style="font-size:10.0pt;line-height:110%;font-family:"Arial",sans-serif"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;line-height:110%;font-family:"Arial",sans-serif">Quarantine or isolation order, including shelter-in-place / stay-at-home order<o:p></o:p></span></p>
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<![if !supportLists]><span style="font-size:10.0pt;line-height:110%;font-family:"Arial",sans-serif"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;line-height:110%;font-family:"Arial",sans-serif">Told by a health care provider to self-quarantine<o:p></o:p></span></p>
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<![if !supportLists]><span style="font-size:10.0pt;line-height:110%;font-family:"Arial",sans-serif"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;line-height:110%;font-family:"Arial",sans-serif">Experiencing COVID-19 symptoms and is seeking diagnosis<o:p></o:p></span></p>
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<![if !supportLists]><span style="font-size:10.0pt;line-height:110%;font-family:"Arial",sans-serif"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;line-height:110%;font-family:"Arial",sans-serif">Caring for an individual subject to quarantine / isolation order or who was told by a health care provider to self-quarantine<o:p></o:p></span></p>
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<![if !supportLists]><span style="font-size:10.0pt;line-height:110%;font-family:"Arial",sans-serif"><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;line-height:110%;font-family:"Arial",sans-serif">Caring for a child whose school / place of care is closed or the child care provider is unavailable because of COVID-19<o:p></o:p></span></p>
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<![if !supportLists]><span style="font-size:10.0pt;line-height:110%;font-family:"Arial",sans-serif"><span style="mso-list:Ignore">6.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;line-height:110%;font-family:"Arial",sans-serif">Other substantially similar conditions specified by HHS Secretary
<o:p></o:p></span></p>
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<span style="font-size:10.0pt;line-height:110%;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;text-align:justify;line-height:normal">
<b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#002060">How are Disability Benefits Handled</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">?<o:p></o:p></span></p>
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<span style="font-size:10.0pt;line-height:110%;font-family:"Arial",sans-serif">Leave reasons 1-3 and 6 are related to an employee’s own illness. When leave is for these reasons, the disability plan provides a Waiver of Premium, and coverage continues for the
duration of the leave. This is the standard process that is customary for medical leaves.
<o:p></o:p></span></p>
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<span style="font-size:10.0pt;line-height:110%;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
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<span style="font-size:10.0pt;line-height:110%;font-family:"Arial",sans-serif">Leave reasons 4 and 5 are not specific to an employee’s own illness, and there is no provision in the disability plan that allows for a Waiver of Premium. Employees who take leave
for reasons 4 and 5 are required to pay premiums for continuation of coverage.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;text-align:justify;line-height:110%">
<span style="font-size:10.0pt;line-height:110%;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;text-align:justify;line-height:normal">
<b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#002060">What Has Changed<o:p></o:p></span></b></p>
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<span style="font-size:10.0pt;line-height:110%;font-family:"Arial",sans-serif">If an employee is on leave for reasons 4 or 5, they can continue disability coverage for the duration of their 12-week EFML entitlement and, if on leave without pay, can be direct-billed
for premiums. This is a change from the current Direct Payment of Premiums policy as provided for in Admin Supplement II-C of the Group Insurance Regulations (GIRs), which prohibits employees from continuing disability coverage while on a Leave Without Pay.
This exception to policy has been made for disability coverage and COVID-related leave reasons 4 and 5 only, and does not apply to any other Leave without Pay situation.
<o:p></o:p></span></p>
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<span style="font-size:10.0pt;line-height:110%;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
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<span style="font-size:10.0pt;line-height:110%;font-family:"Arial",sans-serif">The
</span><a href="https://hr.ucr.edu/document/reference-chart-status-facultystaff-benefits-during-leaves"><span style="font-size:10.0pt;line-height:110%;font-family:"Arial",sans-serif">Reference Chart for Status of Faculty/Staff Benefits During Leaves</span></a><span style="font-size:10.0pt;line-height:110%;font-family:"Arial",sans-serif">
outlines how all benefits are handled during different types of leave. The chart lists how long an employee remains eligible for benefits during leaves, and how long the UC contribution to premiums continues<o:p></o:p></span></p>
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