[UCRDBR] UCPath Transactors Notice: Job Record End Date Monitoring

Mon Jun 30 14:58:53 PDT 2025

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June 30, 2025

To:
Department Benefits Representatives (DBRs)
From:
Central HR Benefits Office sent on behalf of the UCPath Center
Re:
UCPath Transactors Notice: Job Record End Date Monitoring

DBRs, please share this information via your internal listserv.  Do not reply to this email.  Please
send a separate email with questions to benefits at ucr.edu<mailto:benefits at ucr.edu>.

Please note the following important information for Transactors from the UCPath Center:

There are more than 43,000 employee records and 2,200 contingent worker records with an "Expected Job End Date" of June 30, 2025.

Upon reaching the "Expected Job End Date," UCPath will terminate employees with expired jobs for which the "End Job Automatically" box is selected.  This process will occur tonight for all such records, so you must act today to correct any outstanding issues.

To avoid unintended impacts such as termination, pay discrepancies, termination of benefits, system access interruptions or overpayments, please complete the following action items:

  *   Run the Jobs with Approaching End Dates (R-103) report and the Escalation/Reminder of Approaching Job End Dates (R-384) reports
  *   Review job records with today's end date that are scheduled to auto-terminate and determine the required action.  The table below provides guidance.

June 30, 2025,
Job End Date is Valid?
End Job Automatically Box checked?
Action
Yes
Yes
No action needed- Job will auto-terminate, as planned
Yes
No
Action required- Submit termination
No
Yes
Action required- Submit appropriate transaction
No
No
Action required- Submit appropriate transaction

Action Required

After determining the required action, initiate the appropriate transaction to update employee records, as needed:

  *   PayPath or Manage Job Transaction:
     *   Place on a short work break
     *   Extend or re-appoint
     *   Check the "End Job Automatically" box to automatically terminate on the job end date
  *   HR Template or Manage Job Transaction:
     *   Transfer to another position
     *   Terminate/Complete

Please review the training resources below for additional guidance.

Impact:

  *   Once job records are automatically terminated, it is necessary to submit a rehire/reinstatement transaction to reinstate an employee to active status
  *   A rehire/reinstatement transaction does NOT automatically reinstate benefits
  *   It may take up to five business days to reinstate benefits
  *   Please follow the escalations process for urgent issues that affect employee benefits
Training Resources:

  *   Run Cognos Report<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/index.html?Guid=f071f36f-a051-4ca9-9903-70df24a53cb4&bypasstoc=0>
  *   Extend or Inactivate POI<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/index.html?Guid=f6cf5183-0750-4da7-8297-5fe222c7af34&bypasstoc=0>
  *   Initiate Multi-Row Job Data Change PayPath Transaction (Staff/Acad)<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/index.html?Guid=ab3aabb2-5ca5-45ca-970f-15883dcc7d57&bypasstoc=0>
  *   Initiate Extend Contingent Worker (No Position) Template Transaction<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/index.html?Guid=54897685-52ce-471c-b24d-be2218ddf75a&bypasstoc=0>
  *   Initiate Extend Contingent Worker (With Position) Template Transaction<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/index.html?Guid=7323e96d-d76f-41f2-b92c-ee1c0f3f868f&bypasstoc=0>
  *   Initiate Short Work Break PayPath Transaction (Staff/Acad)<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/index.html?Guid=812f3245-ce71-4fd0-b658-12704ac7c228&bypasstoc=0>
  *   Initiate Voluntary Termination Template Transaction<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/index.html?Guid=7bcaef2c-4770-4850-af96-74f0b81bd909&bypasstoc=0>
  *   Initiate Involuntary Termination Template Transaction<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/index.html?Guid=e59b4f1d-1b62-4c48-a1dc-39f13f09da98&bypasstoc=0>
  *   Initiate Intralocation Transfer Template Transaction (Staff)<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/index.html?Guid=04f9e41c-4b54-4d5b-9226-540efec0bbea&bypasstoc=0>
  *   Initiate Intralocation Transfer Template Transaction (Acad)<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/index.html?Guid=3d5e6499-a864-46c6-9f4a-7dfcd8b30195&bypasstoc=0>
  *   Job Aid: Manage Job Phase II<https://spwebserv.ucop.edu/LocationUsers/LOCplayer/index.html?Guid=0923e437-668c-4a3d-8593-ee313cb3ca81>
  *   Job Aid: Benefit Eligibility & Triggers<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/index.html?Guid=22e4ab76-38b2-4d12-8214-bcfa007593cb&bypasstoc=0>

Should you have any questions, please contact the UCPath Center.

UCPath
(855) 982-7284
Monday - Friday from 8:00 am - 5:00 pm
ucpath.universityofcalifornia.edu<https://ucpath.universityofcalifornia.edu/>

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