[UCRDBR] UCPath Notice: July Update Implementation Approved

Thu Jul 3 15:28:37 PDT 2025

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July 3, 2025

To:
Department Benefits Representatives (DBRs)
From:
Central HR Benefits Office on behalf of the UCPath Center
Re:
UCPath Notice: July Release - Go Decision Approved

DBRs, please share this information via your internal listserv.  Do not reply to this email.  Please
send a separate email with questions to benefits at ucr.edu<mailto:benefits at ucr.edu>.

UCPath and location project teams have approved implementation of the July 2025 release, scheduled for Monday, July 14, 2025.

Key Project Releases:

  *   A redesigned UCPath portal with improved navigation and mobile access
  *   PeopleSoft system upgrades
  *   Improved benefits self-service functionality
  *   Accessibility improvements to the UCPath system and login page

Implementation Reminders:

  *   UCPath will be unavailable Friday, July 11 at 12:00 p.m. through Monday, July 14 at 6:00 a.m. (PT)
  *   In preparation for the July Release, several self-service options and eForms will be unavailable in advance to ensure proper eForm submission before implementation.
  *   Employees, managers and transactors will not have access to UCPath during this downtime
  *   Users must clear their browser cache after downtime ends to view the new portal correctly

1. Redesigned UCPath Portal
The UCPath modernized design improves the employee experience through more intuitive navigation, mobile optimization and simplified access to key self-service tools.

Changes Include:

  *   A top navigation bar, replacing the former left-hand menu
  *   Reorganized content into pages like Personal Information, Income & Taxes, Benefits & Retirement and Accruals & Leaves
  *   A Manager Hub and Transactor Hub for quick access to role-specific information
  *   An updated alerts section that can display multiple notices in a cleaner format
  *   A refreshed login page with a cleaner layout and improved accessibility
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This redesign includes employee feedback and input from UC locations across the system. The goal was to create a more intuitive and accessible portal experience that better supports the needs of all UCPath users.

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Resources:

  *   New UCPath - Communications Tool Kit<https://ucofficeofthepresident.sharepoint.com/:f:/r/sites/ImproveSelfService-Mgr-EE/Shared%20Documents/Training-Change%20Management/Change%20Management/New%20UCPath%20-%20Communications%20Tool%20Kit?csf=1&web=1&e=axP4QZ>
  *   New UCPath Labels Terminology<https://ucofficeofthepresident.sharepoint.com/:b:/r/sites/ImproveSelfService-Mgr-EE/Shared%20Documents/Training-Change%20Management/Change%20Management/New%20UCPath%20Labels_Terminology.pdf?csf=1&web=1&e=7D7o9N>
  *   Coming July 14 - New UCPath Video<https://www.canva.com/design/DAGr_MP8AQc/nISdPOQinScm5T5vnjLtkg/watch?utm_content=DAGr_MP8AQc&utm_campaign=designshare&utm_medium=link2&utm_source=uniquelinks&utlId=h4120bfa3bb>
  *   Welcome to UCPath Navigation Video<https://www.youtube.com/watch?v=iMXjvFQPc00>
  *   July Release Overview<https://ucofficeofthepresident.sharepoint.com/:p:/r/sites/ImproveSelfService-Mgr-EE/Shared%20Documents/Training-Change%20Management/Change%20Management/July%202025%20Release%20-%20Overview.pptx?d=w91e39db1cf614661ac46db952686bec9&csf=1&web=1&e=lto1nG>

2. Improved Benefits Enrollment Experience

This update introduces enhancements to help employees more easily navigate life event changes and understand their benefits selections.

New Features:

  *   Step-by-step Activity Guides for life event changes
  *   Ability to view and download a benefits confirmation statement after completing enrollment

These enhancements are part of UCPath's broader effort to simplify and improve self-service experiences.

Resources:

  *   New UCPath Benefits Change Overview<https://ucofficeofthepresident.sharepoint.com/:p:/r/sites/ImproveSelfService-Mgr-EE/Shared%20Documents/Training-Change%20Management/Change%20Management/New%20UCPath%20Benefit%20Changes%20Overview.pptx?d=wf6f9e4f2b2e94078bf78b0fc643c7d3f&csf=1&web=1&e=QHAb1S>

3. PeopleSoft System Upgrade

UCPath's technical infrastructure has been updated for better performance, accessibility and compliance.

Key Updates:

  *   PeopleSoft upgraded from PUM Image 47 to 49
  *   PeopleTools upgraded from version 8.60.13 to 8.61.11
  *   MuleSoft upgraded to support JDK 17

Enhancements Include:

  *   Faster more relevant search via OpenSearch
  *   Denied HR transactions appear directly in the Organizational Relationship section
  *   A View History toggle to switch between current and historical job data after a search has been initiated

4. Other July 2025 Projects (Separate Timelines)

These projects are part of the July release but go live on different dates and do not require UCPath downtime:

Oracle financial support - UC Santa Barbara

  *   Go-live date: July 5, 2025
  *   UCPath will implement the "standard package" for payroll and general ledger integration to support UCSB's transition to Oracle Cloud Financials (OCF)

GL updates - UCLA

  *   Go-live date: July 5, 2025
  *   UCPath will streamline UCLA's local GAEL (General Automobile & Employment Practice Liability) assessment process by simplifying rate structures, reducing GAEL codes and improving financial efficiency
  *   The update also includes GL mapping to support the UCLA Medical Center's OSHPD reporting requirements

Expanded Sick Leave policy (Phase 2)

  *   Go-live date: Post-July 14, 2025
  *   UCPath will implement a new sick leave bank and expand protected sick leave eligibility for select employee groups
  *   Phase 2 focuses on the academic bank's eligible population and supports compliance with the updated UC systemwide policy

Previous Communications:

  *   UCPath Notice: July 2025 Project Release Summary<https://ucofficeofthepresident.sharepoint.com/sites/UCPathLocationSupport/Lists/UCPC%20Announcements/DispForm.aspx?ID=1418&e=5vzFre>
  *   UCPath Notice: July 2025 Project Release Update<https://ucofficeofthepresident.sharepoint.com/sites/UCPathLocationSupport/Lists/UCPC%20Announcements/DispForm.aspx?ID=1439&e=QgeBY4>
  *   UCPath Notice: Upcoming Self-Service and eForm Availability<https://ucofficeofthepresident.sharepoint.com/sites/UCPathLocationSupport/Lists/UCPC%20Announcements/DispForm.aspx?ID=1445&e=eToJMh>

Should you have any questions, please contact the UCPath Center.

UCPath
(855) 982-7284
Monday - Friday from 8:00 a.m. - 5:00 p.m.
ucpath.universityofcalifornia.edu
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